PLEASE NOTE THAT THIS ISSUE OF THE EXPRESSION OF INTEREST IS FOR
WORKING WITH APPRENTICESHIPS ONLY
2016/17 New Partner Expression of Interest Form
Company Name:
Date of Submission:
Please complete and return this form to j.constantine@nbcol.ac.uk
JUNE 2016
Northbrook College’s Expression of Interest
Thank you for expressing an interest to work in partnership with Northbrook College.
Synopsis of Northbrook College Proposition
As a current Lead Provider of significant contracts in Apprenticeships, Adult Learner Responsive and a
deliverer of a comprehensive portfolio of full cost recovery training, Northbrook is keen to continue its
activity with partners. Northbrook has enjoyed very successful partnership arrangements with a diverse
range of local, regional and national Providers and, as a result has achieved an excellent reputation for
strong and supportive Partnership working.
For contract year 2016/17 commencing 1st September 2016 Northbrook College, who are based in
West Sussex, would like to invite discussions from potential partners for which their:


Capacity to provide delivery support through the College’s funding allocation is supported by
historic quality provision or
Own staff training requirements can be delivered in partnership via innovative solutions
Location of delivery within the South of England
Northbrook College has been delivering Apprenticeships for the past 20 years, with successful
partnership arrangements in place for the past 12 years. Increasing its partnership base significantly
over the last 4 years has enabled the College to enhance its existing provision to over 40 frameworks
which now supports diversity and a comprehensive offer to its employer clients
Northbrook has exceptionally high Apprenticeship framework success rates and will look to engage
Partners who have the same commitment to quality and support for Apprentices.
Benefits in becoming a Partner for Apprenticeship delivery with Northbrook





Northbrook will undertake all the data returns and take the lead at SFA audit and Ofsted
inspections, leaving you free to focus on successful delivery
Receipt of continued support through the partnership from the College
CPD possibilities for Partners staff to attend College activities
Shared promotional activities
Association with an organisation who have achieved nationally recognised quality standards:




Matrix
Investors in People
Beacon Award
ROSPA Gold Award
Page 2 of 18
INDICATIVE TIMETABLE FOR TENDER PROCESS
2016
W/C 20th June 2016
4th July 2016
7th July 2016
11th July – 27th July 2016
W/C 15th August 2016
1st September 2016
Advertise Tender
Deadline for Receipt of Expressions of Interest
Scoring of EOI’s Assessment and Shortlisting
Due Diligence/Meeting with Potential Partners
Contract Awarded (standstill Period Begins)
Contract Begins
Northbrook’s Partnership Process:
Stage 1
 Eligible training providers to complete and return this Expression of Interest
 Complete and return Partner Framework Plan (complete with all qualification aims and length stay
for each element of the framework)
 Complete and return monthly profile for a minimum of 25 starts per annum
 Send a copy of your last audited set of accounts and up to date management accounts
Stage 2
Northbrook to undertake a due diligence review which may require the college to: Request copy of latest Ofsted Report
 Take up references of Previous / current partnership arrangement
 Obtain confirmation of registration on Register of Training Organisations
 Have confirmation of other subcontracting activity with SFA funding
Stage 3
Training Providers successfully selected will be invited to an initial contract meeting to agree
arrangements for 2016/17 delivery.
Selection criteria will be based upon the following scoring weighting:




Legal & Financial due diligence
Current Delivery & Track Record
Financial Information
Capability, Capacity & Prior Experience
min of 8/10
min of 8/10
min of 8/10
min of 8/10
Further scores will be added in relation to requested documentation supplied
Successful EOI must score at least 32 points and not fail any of the sections
Page 3 of 18
Completing this form
The form is made up of a series of tick and text boxes which all need to be completed.
Please ensure you answer every question; if the question does not apply to you please put N/A.
The form has been designed to include the information required for the partner selection process, whilst
minimising detailed and time consuming ‘form filling’. Where free text boxes have been provided, please
supply sufficient detail to enable us to get a full picture of your organisation.
Please submit to: j.constantine@nbcol.ac.uk
The funding values and management fees for College partnership contracts for 2016/17 are
as follows:
Contract
16 – 18 Apprenticeships
19+ Apprenticeships
Total Contract Value
(Funding)
All
All
Management Fee
Applicable
20%
20%
All funding streams are contracted individually and are procured through the annual due
diligence process.
Page 4 of 18
1: Organisation / Contact Details:
1.1
Name of Organisation
1.2
Contact Address
(including postcode)
1.3
Contact Name
1.4
Job Title
1.5
Telephone Number
(including mobile number)
1.6
Fax Number
1.7
Email Address
1.8
Company Website
1.9
The Ultimate parent company of
the Organisation is
Yes
1.10
1.11
Do you currently have a Skills
Funding Agency Direct Contract
Please confirm the legal status
of your organisation
No
If Yes, please state your UKPRN No:
Private Limited Company
College
Public Limited Company
Public Sector Body
Other (Please specify):
1.12
Have you applied to be on the
Register of Training
Organisations?
1.13
If yes, please state Date of
Submission:
1.14
Were you successful?
Yes
No
Yes
No
Page 5 of 18
1.15
Please give a brief overview of your organisation, including an outline of your organisation’s
history and delivery experience. (max 1000 words).
2: Current Delivery Information / Track Record
2.1
Which are your key training specialisms funded by the Skills Funding Agency?
Apprenticeships 16 – 18
Apprenticeships 19+
2.2
Please complete Annex 1: and provide performance details of all Skills Funding Agency
Contracts.
2.3
Have you had any contracts terminated in the last 5
years?
Yes
No
If yes please explain why. (max 500 words):
2.4
In which geographical locations are you interested in working in partnership with Northbrook?
How will this meet local enterprise partnership skills priorities?
Page 6 of 18
3: Quality
3.1
What quality standards do your organisation hold / working towards?
Investors in People
Yes
No
Working Towards
Positive About Disabled People
Yes
No
Working Towards
Charter Mark/Customer Service Excellence
Yes
No
Working Towards
Matrix – Confirmation of achievement within 6 months of
the start of the Financial statement and the IAG is
embedded as part of the delivery of provision will be
required, if IAG is the main service being offered
Yes
No
Working Towards
ISO 9001
Yes
No
Working Towards
ISO 27001
Yes
No
Working Towards
ISO 14001
Yes
No
Working Towards
Other (please specify):
3.2
Please indicate which of the following policies your organisation has:
Business Code of Ethics
Yes
No
Date Last updated:
Fraud Protection
Yes
No
Date Last updated:
Whistle blowing
Yes
No
Date Last updated:
Equality & Diversity
Yes
No
Date Last updated:
Health & Safety
Yes
No
Date Last updated:
Safeguarding (vulnerable adults and child safeguarding)
Yes
No
Date Last updated:
Prevent
Yes
No
Date Last updated:
Environmental & Sustainability
Yes
No
Date Last updated:
Quality
Yes
No
Date Last updated:
Recruitment & Personnel
Yes
No
Date Last updated:
Disciplinary & Grievance
Yes
No
Date Last updated:
Complaints & Harassment
Yes
No
Date Last updated:
Data Protection
Yes
No
Date Last updated:
Page 7 of 18
3.3
Please state the Grades achieved at your most recent Ofsted Inspections, if applicable
Contract inspected:
Date Inspected:
Overall Effectiveness
1
2
3
4
Outcomes for Learners
1
2
3
4
Quality of Teaching, Learning and Assessment
1
2
3
4
Effectiveness of Leadership and Management
1
2
3
4
Inspection of subject areas
1
2
3
4
Overall Grade
1
2
3
4
3.4
Please provide a brief overview of your quality assurance and improvement processes. (max
500 words)
Responsibility:
Overview of policy and framework:
4: Equal Opportunities
4.1
Is it the company’s policy as an employer to comply with
statutory obligations under the UK Equalities Legislation/
Yes
4.2
Are all staff who have responsibilities within the recruitment
process required to receive equality training?
Yes
4.3
Are all staff who have responsibilities for service delivery
required to receive equality training?
Yes
4.4
In the last 3 years have any findings of unlawful discrimination
been made against the company?
Yes
Page 8 of 18
No
No
No
No
5: Health & Safety
Yes
5.1
Do you have a Health and Safety policy?
5.2
Do you have a H&S Manager and arrangements in place to put
the policy into practice?
Yes
5.3
Are appropriate procedures in place to deal with any accidents
or emergencies that may occur?
Yes
5.4
Do you carry out regular risk assessments?
5.5
Have you had to notify the Health and Safety Executive of any
incidents/accidents in the last 3 years?
No
No
No
Yes
No
Yes
No
6: Financial Information
6.1
Do you have audited financial accounts for the last 3 years?
6.2
Please specify insurance policies
held and their values.
Yes
No
Employers Liability
Public Liability
Professional Indemnity
6.3
If you have audited and published accounts for the last three financial years please provide a
summary in the boxes below
Year 1
Year 2
Gross Turnover (£)
Net Profit/Surplus (£)
Page 9 of 18
Year 3
7: Observation Processes
7.1
Please include details of you observation procedures and processes including grades of
Assessor observations and impact evaluation indicating improvements ( if available)
8: Capability, Capacity & Prior Experience
8.1
Please provide an overview of the company’s existing business activities and main areas of
expertise, indication how they demonstrate its capability and capacity to fulfil the requirements
of this tender exercise. Please state learner success rate where you have delivered similar
programmes
8.2
Please provide 2 examples of relevant services provided specifying the nature of the actions,
the type of employers: including size and sectors and details of any specific results achieved
that demonstrate the company’s ability to fulfil the size, scope and complexity of the
requirements details in this tender specification
Page 10 of 18
9: Additional Information
9.1
Please include any additional information that you feel would add value to your partnership
application that is not covered elsewhere e.g. innovations, key strengths etc. (Max 1000
words).
Page 11 of 18
10: References
Provide two references to organisations you have provided services of a similar nature to those
being proposed. The College will seek to take up these references at its own discretion
References
Full contact Details
For College use only.
References sought and
reviewed?
10.1
10.2
11: Documentation required
Please do not provide originals as the College will not be responsible for returning any
documentation.
All Policies should be signed and dated.
Document
Supplied? Yes/No
Comment if No
11.1
Copy of latest set of
audited Financial
Account together with
current management
accounts inc. Profit &
Loss account and
Balance Sheet
11.2
Copy of latest OFSTED
Report if applicable
Page 12 of 18
For College use only.
Received and acceptable?
11.3
Details of referees
11.4
Confirmation of
Register of Training
Organisation
11.5 Annex 1
Confirmation of other
subcontracting activity
with SFA funding
11.6
Company
Organisational Chart
11.7
Quality Policy
11.8
Health & Safety Policy
11.9
Copy of NEBOSH/IOSH
certificate of person/s
carrying out HASPS
with sample signature
11.10
Equality and Diversity
Policy
11.11
Safeguarding & Prevent
Policy
11.12
Self-Assessment
Report
11.13
Copy of latest External
Verifiers reports
11.14
Copy of CV’s and DBS
check numbers for all
staff working with
potential learners
Page 13 of 18
11.15
Copy of Employers’,
Public liability and
Professional Indemnity
insurance certificates
Min £5million
11.16
Fees Policy with list of
fees being charges
2016/17
11.17 Annex 2 & 3
Table of monthly profile
and framework plan to
include each element of Minimum of 25 learners profiled per annum
apprenticeship with
codes, Awarding Body
and length of stay
11.18
Copy of Awarding Body
Certification
11.19
Risk Management
Documentation
Page 14 of 18
Annex 1: Skills Funding Agency Contract Performance – (ALL)
Please detail your 5 best performing contracts and the worst performing contract held in the last 3 years
Contract Name
Delivery in
Partnership?
(give organisation
name, contact
details)
Brief Description of
contract delivery
methods.
Value of
Contract
Page 15 of 18
Geographic
Area
Period of
Contract
Performance:
Overall
Success Rates
%
Performance:
Overall Timely
Success %
Annex 2:
Partner New Plan Form & Proposed Profile



To enable us to set up a new delivery plan on the PICS database the following form has all the necessary fields we require.
This forms records each element of the framework that you will be delivering and one form per framework is required i.e. one form for a
level 2 and a second form for a level 3 etc. PLEASE COPY AS NECESSARY
The profile table allows for a combination of delivery by age/level/framework on a monthly basis
Partner Name:
Awarding
Body:
Awarding
Body:
Awarding
Body:
Awarding
Body:
Awarding
Body:
Awarding
Body:
Awarding
Body:
Framework Title:
Qualification
Code:
Qualification
Code:
Qualification
Code:
Qualification
Code:
Qualification
Code:
Qualification
Code:
Qualification
Code:
Qualification
Title:
Qualification
Title:
Qualification
Title:
Qualification
Title:
Qualification
Title:
Qualification
Title:
Qualification
Title:
Page 16 of 18
Level:
Length of Stay:
Level:
Length of Stay:
Level:
Length of Stay:
Level:
Length of Stay:
Level:
Length of Stay:
Level:
Length of Stay:
Level:
Length of Stay:
Annex 3:
Proposed Profile for Academic Year 2016/17
Age
Band
Level Framework Title
Aug
Page 17 of 18
Sept
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Declaration
I confirm on behalf of my organisation that I am authorised to agree this declaration and to my
knowledge all of the answers detailed in section 1 to 11 of this tender expression of interest form are
true and accurate.
Name:
Job Title:
Organisation:
Date:
Please save your Tender Expression of Interest form as <your organisation name> Expression of
Interest 2016/17 and return by email to j.constantine@nbcol.ac.uk
Should you require assistance completing this form or have any questions please contact
Jacqui Constantine, Partner QA Officer on 01903 273395
THANK YOU FOR YOUR INTEREST IN PARTNERING WITH
NORTHBROOK COLLEGE
Page 18 of 18