ASSIGNMENT #3: LOTUS 1-2-3 CGS 2060 Sections 101 & 102 Fall Term, 1996 Due date: Friday, 8 November 1996 Comments: For bonus points, plan to complete part I by class time on Monday, October 28, part II by class time on Monday, November 4, and parts III & IV by class time on Friday, November 8, the due date of the assignment. You can earn 5 bonus points for part I if you show me in file manager the 3 files in \lot\part1 and turn in the answers to the T/F, M/C, & completion questions at the end of projects 1, 2, & 3. You can earn 5 bonus points for part II, provided part I is completed, if you show me in file manager the 3 files in \lot\part2 and turn in the answers for the T/F, M/C, & completion questions at the end of projects 4, 5, & 6. In addition, you can earn 5 bonus points for parts III & IV, provided parts I & II are completed, if you show me in file manager the 4 files in \lot\part3 and the 2 files in \lot\part4. Thus, 15 bonus points are available for you in this assignment. To receive bonus points, 2/3 of your answers to the project-ending questions must be correct. Keep in mind that the assignment represents two combined assignments. Therefore, do not wait until the last week to begin work on it. The assignment begins on page 29 of the lab manual (1-2-3 Release 5 for Windows Essentials by Matherly & Plumley). The files can be found on the disk supplied with your lab manuals or in j:\course\cgs2060\lotus.dat in the lab network. If you find a discrepancy or error, notify the instructor at once via email. The first one to do so will earn 5 bonus points toward their assignments' score. IMPORTANT!!! Before doing your printouts, refer to lesson 5 in project 6 (pp 125-128). We'll go over this lesson in a class session. When printing, you will have to provide a header with the designated information and specify the size as "Fit all to page" in the page setup for all of your spreadsheet printouts. ********************************************************************* Part I. Projects 2 & 3 in the lab manual Objectives: Building a spreadsheet & improving the appearance of a worksheet. 1. Transfer lot3.doc & lot3.frm to the \LOT subdirectory on your disk. 2. Create four subdirectories in the \LOT subdirectory on your disk. Name them as follows: (1) part1, (2) part2, (3) part3, & (4) part4. 3. As you complete this part, three files will be saved in a:\LOT\PART1: (1) budget.wk4, (2) budget2.wk4, & (3) income.wk4. 4. You will have three printouts for part 1, which are as follows: Project 2 Lessons 1-8: one printout from final budget.wk4 Project 3 Lessons 1-3: Lessons 4-5: one printout from budget2.wk4 one printout from income.wk4 5. Ignore lesson 6 (Using the Style Gallery) in project 3. However, lesson 7 (Using the Spell Checker) is recommended as a personal exercise. 6. Be sure to backup your disk and do a virus check each day you work on the assignment. ****************************************************************** Part II. Projects 4, 5, & 6 in lab manual Objectives: IMPORTANT: Calculating with @functions, working with multiple worksheets, & using charts and maps. You are required to use formulas and functions where specified. This will be strictly graded so be careful about typing in values -- it will be considered wrong if formulas/function were supposed to be used. 1. Three files will be saved in a:\LOT\PART2: (2) master.wk4, & (3) master2.wk4 (1) school.wk4, 2. There will be three printouts from part II: Project 4 Project 5 Project 6 Lessons 1-5: Lessons 1-6: Lessons 1-3(2): printout from printout from printout from (3-D vertical school.wk4 master.wk4 master2.wk4 bar chart) 3. The latter printout of a 3-D vertical bar chart will be just a graphic, and not show the corresponding spreadsheet. 4. Ignore steps 3 thru 5 in lesson 3, as well as lessons 4 & 6, in project 6. 5. Be sure to backup your disk and do a virus check each day you work on the assignment. ********************************************************************* Part III. Projects 7 & 8 in lab manual Objectives: Using 1-2-3 databases, integrating applications with other programs, & using macros 1. Three files will be saved in a:\LOT\PART3: (2) income2.wk4, & (3) letter.wri (1) address.wk4, 2. There will be seven printouts from part III: IMPORTANT: Where needed, increase the width of a column so that at least one blank space appears in every field for all records. Project 7 Lessons 1-3(3): printout from address.wk4 (1st sort) Lessons 3(4)-3(8): printout from address.wk4 (2nd sort) Lesson 4: printout from address.wk4 (3 records from find search) Lesson 5: printout from address.wk4 (query) Project 8 Lessons 1-2: letter with graph of fall income Lesson 3: letter with graph and income information (cell C18 must be changed) Lesson 4: letter with income object (cell C16 must be changed) Instruction Handout: printout of macro name, description, & command string along with results of macro executions on one page NOTE: Further explanations about what is required for doing macros will be provided in class lecture. 3. Be sure to backup your disk and do a virus check each day you work on the assignment. **************************************************************** Part IV. (a) Special Handout for Macros & (b) Class Lecture on Importing Spreadsheets & Graphs into a WordPerfect Document Objectives: Learning how to create macros in Lotus 1-2-3 and reviewing the use of the clipboard for importing documents into other documents 1. Two files will be saved in a:\LOT\PART4: (2) imports.wpd (1) macros.wk4 & 2. There will be two printouts for part IV. 3. Follow the step-by-step instructions in the special handout to create and execute 3 macros (\N, QTR, & \S). You will also use a debugging feature which will duplicate the execution of the QTR macro. 4. The printout (macros.wk4) for the documentation and execution of the three macros must be on one page. 5. Import one small spreadsheet from school.wk4 and the chart from master2.wk4 created in Part II into a WordPerfect document. Save this document as imports.wpd and print it as one page. 6. Be sure to backup your disk and do a virus check each day you work on the assignment. ******************************************************************* IMPORTANT!! Handwrite the appropriate number from the grade form on each printout in the upper right hand corner. Do not mark the grade form. Submit the 15 printouts and an edited grade form in the proper order in a closed pocket folder. Be sure your disk is attached to the folder with an appropriate clamp. Check to see that all designated files are located in the designated subdirectories. Be sure that no files reside in the root directory on your disk. End of assignment