INTERNATIONAL EFT
TRANSFER FORM
ALL sections, unless otherwise noted, must be completed to process the transfer request
DO NOT USE THE ENTER KEY – USE THE TAB KEY OR CURSOR WHEN COMPLETING THE FORM
For further assistance, please contact Toni Belluscio at tonibell@treasury.rutgers.edu or (848) 445-2875.
Send required paperwork to Treasury Operations 33 Knightsbridge Road, Piscataway, West Wing - Floor 2
DATE:
7/2/2016 2:23 AM
Payment Due Date:
Amount of Transfer Request:
Type of Currency:
Approver’s Name:
Approver’s Email Address:
Department Name:
Preparer’s Name:
Preparer’s Email Address:
Approver’s Phone#:
Preparer’s Phone#:
Departmental Approver’s Signature ___________________________
(original signature required – see page 4 for the appropriate approver and level requirements)
Vendor / Supplier Information
Vendor Name:
Vendor Address:
Requisition#:
PO#:
Invoice #:
Brief description of transaction purpose:
Country:
Beneficiary Bank Information
Bank Name:
Bank Address:
Country:
Vendor’s Bank Account NAME:
SWIFT or BIC Code:
Bank Account # (if IBAN is not provided):
IBAN# (see page 3 for specific country requirements):
*See below for additional code information required for certain countries
Intermediary Bank Information –see instructions on page 3 for requirements
Bank Name:
Bank Address:
Bank Account Name:
Bank Account #:
ABA/Transit Routing # or SWIFT Code:
*The following bank information is required for transfers to the specific countries noted:
Australia - BSB Code / 6 Digits:
Brazil - Agency Code (for BRL) / 7 Digits:
Brazil - Vendor’s Phone# (for BRL):
Canada - Bank Code / 4 Digits:
Canada - Transit/Branch Code / 5 Digits:
China - Vendor’s Phone#:
India - IFSC Code (for INR) / 11 Characters:
Japan - Zengin/Branch Code / 7 Digits:
Korea - Vendor’s Phone#:
Mexico - CLABE Code / 18 Digits:
Additional notes (not mandatory):
DO NOT WRITE BELOW THE SHADED AREA
Treasury Operations Approval:
Revised 1/16
Authorization:
INTERNATIONAL EFT REQUEST INFORMATION
PROCESSING TIME - EFT transfers take approximately 4-7 business days from when the correctly
completed signed hard copy EFT request with all proper backup is received by Treasury.
EFT FORM COMPLETION - The EFT form is an internal form and should not be sent to the vendor
for completion.
BANKING INSTRUCTIONS FROM THE VENDOR
 The vendor must send their banking instructions via the invoice or separate e-mail and the
preparer must transfer the information on to the EFT form
 The vendor’s banking instructions must be sent to Treasury each time an EFT request is made
 If banking is presented in an e-mail, print out the e-mail and include it in your backup
COMBINING INVOICES ON ONE EFT REQUEST - The bank, account name and account numbers
must be identical – enter both PO or check req numbers and one total on the EFT form.
CURRENCY TYPE TO BE PAID - The amount and currency type listed on the invoice must match the
amount and currency type entered on the EFT form.
EFT FORM BACKUP - All EFT transfer requests need a PO, check request or TABER request for
payment processing. Check with Procurement and/or A/P if you need assistance regarding the appropriate
payment type. See below for additional backup requirements.
CURRENCY CONVERSION SHEET - A currency conversion sheet is required if the transfer is being
paid in a foreign currency. You may use OANDA.com or similar converter to convert the foreign
currency amount into US$ for RIAS purposes. The EFT form is to state the foreign amount and currency
type of transfer.
RIAS - The first words in the RIAS description box (or TABER description box) needs to be
EFT TRANSFER in capital letters.
PO - Send to Treasury a completed hard copy EFT form with approver’s original signature and a copy of:
 PO & Invoice
 Currency conversion sheet if applicable
 Bank instructions showing they are coming from the vendor
CHECK REQUEST - Send to Treasury a completed hard copy EFT form with the approver’s original
signature, the requisition# noted in the proper area on the EFT form and a copy of:
 Invoice & currency conversion sheet if applicable
 Banking instructions showing they are coming from the vendor
For an Honorarium - an invoice is not required - the additional information below is required
 Marketing material showing the name of the Honorarium recipient and date of engagement
 Approval by an appropriate Rutgers representative offering the individual payment and the
amount of payment (the invitation may be proposed in an email)
TABER - Do not requisition for a PO or a check request. On the EFT form enter the word TABER in the
section for the PO or Requisition#. Send the following to Terri Shields – ASB I – 65 Davidson Road,
Piscataway, Room 309 - a completed hard copy EFT form with approver’s original signature, required
TABER backup and a copy of:
 Currency conversion sheets on the date expense incurred for foreign currency types if applicable
 Approval by an appropriate Rutgers representative agreeing to pay the expenses incurred
 Banking instructions showing they are coming from the vendor
Revised 1/16
INTERMEDIARY BANKING REQUIREMENTS - The intermediary bank is typically a US bank and
acts on behalf of the foreign beneficiary bank as a “go-between” bank. The intermediary bank is not
always utilized, therefore; only enter intermediary information IF provided by the vendor.
IBAN REQUIREMENTS - An IBAN is an International Bank Account Number. Transfers to the
countries listed on the table below require IBANs containing the number of alphanumeric characters
specified for each country.
IBAN REQUIREMENTS
BY COUNTRY
Receiving Country
Austria
Belgium
Brazil
Croatia
Cyprus
Czech Republic
Denmark
Estonia
Finland
France
Germany
Greece
Guatemala
Hungary
Ireland
Israel
Italy
Latvia
Luxembourg
Malta
Netherlands
Norway
Portugal
Romania
Slovakia
Slovenia
Spain
Sweden
Switzerland
United Arab Emirates
United Kingdom
Revised 1/16
# of Alphanumeric Characters
Required for the IBAN#
20
16
29
21
28
24
18
20
18
27
22
27
28
28
22
23
27
21
20
31
18
15
25
24
24
19
24
24
21
23
22
IDENTIFYING THE DEPARTMENTAL APPROVER
FOR AN EFT REQUEST

It is mandatory that approvers signing the EFT form are those designated in RIAS as approvers
for spending on the Org Code ID associated with the PO, check request or TABER corresponding
with the transfer request

Approvers must provide original signatures - Copies of signatures or signatures not corresponding
with the Org Code will not be accepted and paperwork will be sent back to the originating
department for the appropriate signature
Level 1 Approvers are authorized to sign EFT requests associated with their Org Code up to $10,000
Level 2 Approvers are authorized to approve all EFT requests associated with their Org Code
Directions to find approvers:
 Sign into RIAS
 Click ‘RU Internet Procurement’
 Click ‘Requisition Hierarchy by Approver or Organization’
 Go to the Approver drop down menu and select Organization
 Enter the Org Code used for the EFT request
 Click ‘Match case’
 Click ‘Search’
 A list of qualified approvers and their approval level for the org code specified will populate
Revised 1/16