Budget and Allocations Committee Meeting
April 8st, 2013
Senate Chambers 4:30 PM
Chairman: Sen. Fransua Estrada
I.
II.
III.
IV.
V.
VI.
Call To Order
Roll Call
Approval of the Minutes
A) 03/04/13
Approval of Agenda
A) 04/08/13
Chairman Report and Remarks
Treasurer’s Report
VII. Business Manager’s Report
VIII. Guest Speakers
IX.
Account Totals
2012-2013 Fiscal Year
X.
XI.
XII.
XIII.
Special Requests
Travel Requests
Salary Reserves
Now
$45,480.00
$2,675.00
$22,467.00
After
$45,480.00
$226.00
$22,467.00
New Business
A) Transfers
B) Salary Reserve Requests
C) Special Requests
a. Student Union – Sen. Steve Anderson
D) Travel Requests
a. Surf Club – Sen. Chris Brady
E) Finance Code
F) General Reserves
G) Budget Balancing
Announcements
Final Roll Call
Adjournment
Budget and Allocations Committee Meeting
March 4th, 2013
Senate Chambers 4:30 PM
Chairman: Sen. Chris Brady
XIV.
Call To Order
Meeting is called to order at 4:34 pm.
XV.
Roll Call
Quorum is established with 8 voting members.
XVI.
Approval of the Minutes
A) 02/18/13
Motion from Sen. Anderson to approve the minutes. Second. No objections. Moved.
XVII.
Approval of Agenda
A) 03/04/13
Motion from Sen. Caudio to approve the agenda. Second. No objections. Moved.
XVIII.
Chairman Report and Remarks
3 travel requests tonight. Amounts listed below. Should have received an updated request sheet for the equestrian
club. Before was for 5 students, now the correct one is for 1 student.
XIX.
Treasurer’s Report
None.
XX.
Business Manager’s Report
The budget has been signed by President Delaney so congratulations, the budget is official.
XXI.
Guest Speakers
None.
XXII.
Account Totals
2012-2013 Fiscal Year
XXIII.
Special Requests
Travel Requests
Salary Reserves
Now
$45,480.00
$7,894.00
$22,467.00
After
$45,480.00
$2,451.00
$22,467.00
Old Business
H) Travel Requests
a. UNF Potters Guild – Sen. Fransua Estrada
Katie and Nick from the Potters GuildTrying to get a push from students to get involved in the ceramics class to be a ceramics major and to
grow the school in that area. Have been trying to do a lot around UNF however we do not have the
manpower to get that. ANCICO is being held in Texas, it is the super bowl of ceramics. The packet
explains more about it. It has activities, events, galleries, and opportunities to speak with artists. This
kind of interaction is priceless for the students. I have been to the conference once before in Tampa
and it was an amazing experience. We will go no matter what but we hope to get as many students to
go for free as possible to push this potters guild and to expand it on the UNF campus.
Questions?
Sen. Waychoff- What other fundraising have you done?
b.
We have had two sale dates where we sell our art and we have done sales at the downtown art walk.
But again we don’t have a lot of commitment from all club members, about 7 core members.
Sen. Waychoff- how much have you all raised?
A couple hundred however this also goes to bringing artists in for the club so not all is for the trip.
Sen. Estrada- Is there a certain theme for the conference, or something specific that can be brought
back to the school?
Yes there is a theme however we are looking to go to everything we can and bring as much as
possible back. There are so many ideas, techniques, and new supplies out there. It is a really good
opportunity to contact new artists and new people. Also gives students connections to grad
programs.
Sen. Farrell- how many students are in the club?
Super dedicated, about 5 or 6. But all the students in the class are encouraged to join. It is open to
anyone. Probably about 10 students who wonder in and out. We are new and not a lot of students
know about us.
Sen. Wolf- You said you are raising money for 9 students to go. How many have officially signed up?
About 5 or 6 of us have bought the tickets already. But others are waiting to hear back because they
wouldn’t be able to go if there is no funding.
Sen. Wolf- so less may go?
If we do not receive funding it is possible. But we want as many as possible.
Sen. Garcia- how are these students chosen to go?
I have been looking forward to go for a while but we said we want to get a trip together and about 9
were interested total. And it comes down to how many spots are open and who can afford it.
Sen. Garcia- Can you share some of the things you benefitted from at the conference you both
attended previously?
We were able to go two years ago and I was still getting my AA and this experience got me so excited
to come back and push the program at a community college so I am hoping here it will get students
excited to push this program further.
In Philadelphia, I went to that one as well and I was given so many good ideas. I got so interested and
have been able to make the ideas happen.
Sen. Caudio- You said 5 or 6 would be able to go if not funded. Are the others not paying?
We are “starving artists” and if we do get funding we would still have to pay for the tickets. Mainly
travel and lodging we are asking for.
Sen. Anderson- what techniques have you brought back from this convention?
Screen printing I brought back. We just went to an event in St. Petersburg and I was able to make
connections with the artists giving workshops and lectures. The connections I have made have been
able to give UNF more. UNF currently only has a bachelors and we hope for these artists to be
brought in to push this field further. Our ceramics major started because of these connections.
Sen. Anderson- if one event was struck would you be able to make the money?
Moneymaking is difficult being a full time student because making the art is time consuming.
However we have stuff that is ready for sale but we would need more.
Motion from Sen. Garcia to approve the UNF Potter’s Guild for the full amount. Second. No objections.
Discussion: Sen. Garcia- this will enrich our students, and I am in full support of this. So glad to hear
your input and hope you are able to learn and bring so much back. Sen. Anderson- I am happy that
the core group is excited and you all are excited to go either way. Advisor- two rental quotes listed.
Will be able to get a cheaper quote from car Rental Company. Sen. Garcia resends motion.
Motion from Sen. Anderson to amend the total to $2,219. Second. No objections.
Roll call vote:
Passes 9-0-0.
Motion from Sen. Anderson to approve the request as amended. Second. No objections. Discussion:
Sen. Caudio- great club and are new and are excited to bring a lot back. However sounds like only half
are excited to go. Sen. Jones- sounds great and think that we should fully fund. Sen. Trayer- sounds
like the conference has a positive impact and this will help the others come back and expand the
program we have.
Roll call vote:
Passes 7-0-2.
UNF Equestrian Club – Sen. Dylan Farrell
Kaley and Maddie from Equestrian Club. When we first requested, we had 5 riders but after
regional’s we have one going to the semis. We are very new club. This year it is in California so we
need help funding. So far everything has been out of pocket for the riders. Have done a few
fundraisers but most of money has been spent because this club requires lot of travel, which is
expensive. Think would be a good opportunity for UNF because we are new and we want to get our
name out there and get others excited to get a part of the club. The total cost comes out to about $700
so the #500 could help a lot. Hotel, car rental, plane ticket and show fees. If do well in the semis I
could move onto nationals.
Sen. Caudio- how well did you do in regionals?
Second out of 15 riders.
Sen. Estrada- how is the horse getting there?
The riders actually can’t use their horses so the riders use the horses in the areas. They can’t practice
with the horse they just have to go.
Sen. Jones- can you be more specific with fundraising you have done?
$500 from two CPK fundraisers. $1100 from a trail riding fundraiser. But like I said it goes fast from
the gas itself to travel to the shows.
Sen. Farrell- only one traveling to California or teammates going?
No just one rider and the coach but the coach pays for herself.
Sen. Trayer- how many in the club?
25 in club and 18 riders.
Motion from Sen. Farrell to approve the Equestrian Club for the full amount. Second. No objections.
Discussion: Sen. Farrell- congrats on making it this far we wish you the best of luck at semis.
Roll call vote:
Passes 9-0-0.
XXIV.
New Business
I) Transfers
J) Salary Reserve Requests
K) Special Requests
L) Travel Requests
a. Society of Automotive Engineers – Sen. Collin Waychoff
Sen. Waychoff- this is an amazing club, they are passionate. Give them your full, undivided attention!
President and vice president- give power point presentation on the club.
Club overview: building and designing formula style racecars and compete against others. This takes
a lot of people to get this together. Communication and teamwork is key. Club fest, market days, stem
outreach, and have been featured on Florida Times Union and been on the news. Have marketed our
cars to car enthusiasts. Florida invitational in Orlando that we attended in 2012. At this competition,
we got 81 out of 120 for our very first year vehicle. Judges were very impressed that it was our first
time. This is a little more rushed to build a one-year vehicle. We bring prestige, education, and
students to UNF. People all over the world come to this. Many majored students get excited and
involved with this club. Anyone can come and get involved. Committed, we meet every Monday. Our
cost report is due April 1. There is no class credit for this. This is for hands on experience. The
competition is 5 days with a 2-day tech inspection. The next two days have static and dynamic
events. Static has to do with business presentation, cost report, and design report. Dynamic events
are for acceleration and endurance. We will arrive one day early for contingency. Want to be able to
check on the car and make sure ready. Were able to go to the Henry Ford museum last year. Taking
16 members. Took that amount last year and it was great amount. These are people who have
worked very hard and are the future of the club. To be apart of the club have to be apart of the
national club. Have fundraising at 5 Jags games. $15,000 is the cost of a car. We work all the events at
Everbank Field, which helps a lot. Sold TPC Sawgrass tickets. All the money we have raised has gone
to the car however we do not have the rest to travel. We used our own money for the registration.
The money we are asking is for the fuel and hotel. UNF will gain attention from a professional
audience. This is an international competition. We are also bringing back educated students and
future employment opportunities to the students. 120 teams will be there as well as recruiters and
professionals
Sen. Estrada- how many of the 16 went last year?
9 went and 7 are new.
Motion from Sen. Trayer to approve SAE for the full amount. Second. No objections. Discussion: Sen.
Trayer- very impressed, it was a great presentation. Sen. Waychoff- you guys are fantastic.
Roll call vote:
Passes 9-0-0.
M) Finance Code
N) General Reserves
O) Budget Balancing
XXV.
Announcements
I will only be here for one more committee meeting and then my term is up. Thank Sen. Waychoff for his excellent
sponsorship and for going out of his way to get to know the club and emailing them personally. Hope you all
follow his lead.
XXVI.
Final Roll Call
Quorum is reestablished with 9 voting members.
XXVII. Adjournment
Meeting is adjourned at 5:19 pm.