University of North Florida Student Senate
Constitution and Statutes Committee Minutes- October 20th, 2014 - Senate Chambers - 5:30PM-6:30 PM
Chair: Shomari D. Gloster
I.
Call to Order
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II.
Roll Call – Vice Chairwoman Meghan Cunningham
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III.
Quorum is established with 5 voting members.
Student Remarks
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IV.
Meeting is called to order at 5:32PM
none
Approval of Minutes – October 16th,2014
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Senator Rader: Motion to table the minutes for the next C&S meeting. Second. All
in favor. Moved.
V.
Approval of Agenda
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Senator Gomez: Motion to approve the agenda from October 20th, 2014. Second. All
in favor. Moved.
VI.
Guest Speakers
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VII.
Remarks of the Chair – sgaspt@unf.edu
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VIII.
IX.
none
We will be going over the Judicial Decision; there will be some changes in statute.
Old Business
New Business
a. Judicial Decision JD-14F-0001
o Senator Rader: I move to suspend Roberts’s rules of order. Second. All in
favor. Moved.
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Senator Gomez: The issue is the webmaster; we don’t have one. The person who
does that is the Senate Secretary.
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Senator Melquist: The last sentence needs to be changed. I think we need to change
Webmaster to Senate Secretary and do the duties of a Webmaster. We need to have
the deadline changed.
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Senator Grantham: For clarification, upon the passage of the bill.
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Chairman Gloster: It now needs to say approval.
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Attorney General Harris: They recommended looking at the usage of the word
passage.
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Senator Rader: We would need to change the word passage everywhere.
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Chairman Gloster: We can strike this and have this outlined in our policies and
procedures. We would make that decision as a committee. This will allow the Senate
President to make sure the records are posted. The process and timelines need to be
outlined in P&Ps.
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Senator Gomez: What would the benefit of this be?
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Chairman Gloster: I think it would be more effective.
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Attorney General Harris: Why would you propose to remove the process and put it
in the policies and procedures?
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Chairman Gloster: The language is confusing. Over the summer it was caught, and
they were updated.
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Attorney General Harris: I would caution because the statue puts in a process. We
would lose continuity going forward.
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Chairman Gloster: Legislative records must be online. I believe it would be effective
in the policies and procedures.
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Senator Gomez: If we leave it where it is right now, and not in P&Ps who does it go
through?
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Attorney General Harris: It would be an SR if it is put in the P&P’s. This is more of
a policy discussion.
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Chairman Gloster: Was the judicial decision a recommendation or an order?
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Attorney General Harris: Recommendation.
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Senator Rader: If we did put it in the policies and procedures, would it be easier if we
defined passage?
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Chairman Gloster: It would be easier, but not more beneficial.
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Senator Grantham: What would be the main benefits of putting it in the policies and
procedures?
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Chairman Gloster: The leaders would be able to change it, and would be able to
lengthen the number of days. We do need to change the word passage.
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Senator Grantham: So the main points are changing upon passage, webmaster, stay
in statute or move to P&P’s.
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Senator Gomez: Is 11 business days the norm?
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Chairman Gloster: It isn’t a norm. There are 5 days for senate president, 5 days for
president, 1 for the C&S chair.
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Attorney General Harris: The 1 day is for the C&S chair and secretary.
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Senator Rader: I think 11 business days is good. I think decreasing is a bad idea.
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Senator Gomez: for clarification, 11 days was established around the senate
meeting?
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Attorney General Harris: yes.
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Senator Grantham: Are those days confined?
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Attorney General Harris: correct.
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Advisor Shore: If you look at 404.2. It says the senate secretary. That is something
you should look at as well.
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Senator Melquist: It conflicts with it saying webmaster.
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Senator Gomez: We should just change webmaster to read senate secretary.
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Chairman Gloster: It should read: “… records must be turned into the senate
secretary within x amount of days.”
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Senator Grantham: If you change wording you will be adding 5 days.
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Chairman Gloster: My main issue is there is no timeline stating when the C&S chair
give the constitution to the Senate President.
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Senator Gomez: There is a loop hole. There needs to be four timelines.
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Chairman Gloster: Everybody needs to have a deadline.
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Senator Melquist: We are keeping the same timeline; it just needs to be specified.
When a bill is passed in here Senate President Ramirez has 5 days to give it to
Student Body President. Then Student Body President Joe has 5 days to approve it.
Then it goes to the Senate Secretary.
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Chairman Gloster: With this right now I suggest that all records must be turned
into the Senate Secretary within x number of days and the Senate Secretary has x
number of days to put it on the website
o Senate President Ramirez: Point of information- If you run over time the
club commons is available for you to use.
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Chairman Gloster: So, 5 days for Senate President, 5 days for Student Body
President, 2 days for C&S chair, and 2 days for the Senate President to get it to the
Senate Secretary.
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Senator Melquist: We are just giving a timeline for the C&S chair and for the Senate
President. It is already stated in the constitution about the Senate President and
Student Body President
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Chairman Gloster: We should also say that it is updated it in x amount of days for
the Senate Secretary.
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Grantham: Once the senate secretary receives the records, there are no more
updates.
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Senate President Ramirez: I would ask the Senate Secretary how many days she
needs to upload to the website.
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Senate Secretary Tolisano: Two days
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Chairman Gloster-*shows track changes on screen* Changes passage to approval,
changes Webmaster to Senate Secretary, updates it to say the C&S chair to give
updated constitution to the Senate President within 2 business days, updates it to
say the Senate President must give the updated constitution to the Senate Secretary
within 2 business days, updates it to say the Senate Secretary must upload to the SG
website within 2 business days.
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Senator Rader: I move to recess this meeting and reconvene in the Club Commons.
Second. All in favor. Moved. (6:26PM)
Minutes prepared by: Leah Tolisano, Senate Secretary.
*Reconvened at 6:31PM*
*Vice Chair Cunningham took handwritten minutes, which are attached to these*
b. Statutory Revisions Per JD-14F-0001
X.
Announcements
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XI.
Final Roll Call – Vice Chairwoman Meghan Cunningham
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XII.
Emergency C&S meeting called for Monday October 27th, 2014 at 5:30PM.
Quorum is reestablished with 5 voting members
Adjournment
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Meeting adjourned at 7:50PM