Emergency Government Oversight Committee Meeting Minutes
July 21st, 2014 from 5:00 PM to 6:20 PM in the John E. Sapp Conference Room
Chair: Katherine Savage
I.
Call to Order
- Meeting is called to order at 5:02 PM
II. Roll Call—Vice Chair Lauren Kontol
- Quorum is established with 4 voting members.
III. Approval of Minutes
- Sen. Culberson: Motion to approve the minutes from July 14, 2014. Second. All in favor. Motion passes.
IV. Approval of Agenda
- Sen. Kishek : Motion to approve the agenda for July 21, 2014. Second. All in favor. Motion passes.
V. Student Remarks
- Attorney General Harris- I just wanted to congratulate you all, we are at the end of this legislative process.
Tonight you will go over the P&Ps which Commissioner Rains has constructed. Pay careful attention and ask
questions.
VI. Guest Speakers-none
VII. Remarks of the Chair—sgagoc@unf.edu
- Listen to True and Matt and what they have to say about these policies and procedures. Any questions
direct them to these two gentlemen.
VIII. Old Business-none
IX. New Business
a. Legislative Appointment of Billy Ewer
- NOT PRESENT
b. Approval of Elections Policies and Procedures
- Commissioner True Rains: *shows policies and procedures on the screen* The whole beginning part is pretty
standard. I will create an election timeline before fall semester starts. The code of ethics is the same. In
addition to a calendar I am also going to have a list of events and any deadlines that they need. There are
three optional forums, not required, but it is a great chance for students to ask questions. Basically what I’ve
done with Matts help is for it to be a lot easier for the declaration of intent. That is the main goal, to make it
as easy and clear as possible for someone to declare candidacy. The 10th week of the semester, that will
change if it falls during spring break or not. DOI will be due 4 weeks prior to that. Elections will take place
Tuesday and Thursday 9-7pm. That is for the polling stations on campus. Everything else is kind of up to you
for you to read, it is pretty similar to what we had in the past. Café library and student union. Because of the
way the system is set up, the computers will be labeled so I know where the votes are placed. So I can
decide which polling station to use in the future, I’ll be able to analyze what stations are being utilized. All
the financial is still the same as last time.
o Sen. Harvel: Is online voting still an option? – Yes students will have the ability to vote from their
house, or dorm. I went over the process with Oleg; it is very easy to use. It is the same system we
will use at the polling stations. It allows for the distant students to vote. I was blown away with what
I saw; I am excited to see how it works out. It eliminates absentee ballots. It is protected with n
numbers. People can vote from the phones, iPad, and other devices.
o Sen. Kontol: Will this be implemented this fall?- Yes, I will still offer the 3 polling stations, and then
access how many people still use that option.
o Sen. Kontol: Will we have enough people to be at 3 polling stations?- I am going to ask Kaitlin if I can
use senators, I know there is a volunteer center on campus, and obviously I’ll be there at the
Emergency Government Oversight Committee Meeting Minutes
July 21st, 2014 from 5:00 PM to 6:20 PM in the John E. Sapp Conference Room
Chair: Katherine Savage
stations, I will also see if the executive cabinet can help. There will only need to be 2 workers there.
There will be lower traffic at the stations.
o Sen. Kontol: Where it says presidential ticket 3500 can we put a comma, page 9. Other than that I
think this looks great, you both did an awesome job.
o Sen. Culberson: Is there a distance you set for campaigning? - Title 6 details the polling stations.
There is the polling station which is the physical station; there is a 75 foot perimeter for no
campaigning. You could wear a t shirt campaigning, but no actual talking about it near the station.
You can’t get 10 of your friends to wear a shirt and stand there at the station.
 Sen Kishek: I move to approve the elections policies and procedures. Second. Discussion.
Roll call vote: Sen. Culberson-yes, Sen. Harvel-yes, Sen. Kishek-yes, Sen. Kontol-yes. Motion
passes 4:0:0
X. Announcements
- none
XI. Final Roll Call—Vice Chair Lauren Kontol
- Quorum is reestablished with 4 voting members
XII. Adjournment
- Meeting is adjourned at 5:25PM.