Government Oversight Committee Minutes
Chair: Katherine Savage
June 25, 2014
5:00 PM to 6:30 PM in the Senate Chambers
i.
Call to Order
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ii.
Roll Call – Vice Chair
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iii.
Quorum is established with 4 voting members.
Approval of Minutes – May 19, 2014
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iv.
Meeting is called to order at 5:08PM
Sen. Culberson. Motion to approve the minutes from 5/9/14. Second. All in favor.
Approval of Agenda
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Sen. Kishek: Motion to add student remarks section underneath the approval of
agenda. Second. All in favor.
v.
Student Remarks
Collin Waychoff.
Junior.- Congratulations to all of you on this new GO
committee. This is a unique opportunity. I want to encourage you to use your authority. I
look forward to what this committee does.
Matthew Harris. History major. Sophomore. I would like to add to COS Waychoffs
congrats. I would like to keep this committee up to date. We will be closing the
applications this Friday for the elections commissioner position. Just a few comments on
the new business, we aren’t trying to make it easy, just clearer.
vi.
Guest Speakers
vii.
Remarks of the Chair – sgaesac@unf.edu
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Welcome to everyone to our first GO committee meeting. If you know anyone
who would like to apply to the elections commissioner please encourage them.
viii.
Old Business
a. Update Committee contact information- I need everyone’s up to date contact
information. *passes paper around room*
b. Review of OB-14SA-2771- Senate liaisons shall serve to various colleges to the
university. We are using appointments to fill the vacancies of the senate. Their
term will be up at the next election. We are only in charge of mandating the
application for senate appointments, even though we deal with the other
appointments in other branches.
ix.
New Business
a. Chair Expectations
i. Review of “How to be a Committee Member”- Read my emails, know the
constitution, ask questions ( I want this to be very interactive), be
informed, and respect your committee members.
ii. Review current Senate Policies and Procedures- to represent students, to
serve on at least one committee, to maintain to serve as the validating
body on all elections, to impeach anyone, to fulfill all scholarship
requirements.
iii. Overview of Robert’s Rules of Order- please look over the Robert’s Rules
that I have attached. You have noticed that we aren’t suspending Robert’s
rules anymore; it’s not formal and not organized. There are four types of
motions. When you are stating a motion, I find it helpful to write it out
first. They need to be very specific.
b. Committee Goals
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Sen. Culberson: I expect our committee to make this branch more accessible and
make the process easier for the students.
c. Approval of Appointment Application
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This is very rough. Basically my idea for this is for an applicant to pick up an
application in the rotunda. The specific deadlines are correct. After that senate
meeting the next business day, is when the application is due. I still think it is a
good idea for candidates to go to the senate meeting and committee meeting. Also
it is very important for them to meet with each committee head. Those meetings
and the attendances would be due after they are interviewed by the GO
committee. They can start scheduling those meetings right after they pick up the
application. I think that is the most simple and effective way to go through this
process.
 Victoria Shore: I would recommend you suspend Roberts Rules to have
discussion.
o Senator Harvel: Motion to suspend Roberts’s rules for discussion.
Second. All in favor.
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Sen. Harvel: I think it is very simple and I like what I’m
looking at. Maybe we can add a brief description of each
committee.
Sen. Culberson: Would it be possible to add the exact location
where to meet for the meetings. I know that I was very
confused when I went through the process, it would be very
helpful to know that.
Attorney General Harris: on the first page, the email for the
GO committee chair is incorrect. It should read.
SGAGOC@unf.edu there is no reason for there to be a time
stamp, since that page won’t be turned in. also it says that it
should be time stamped prior. Change candidate to appointee
on 2nd and 3rd pages, so there is no confusion. Might also want
to discuss what position they are going for.
Sen. Kishek: Maybe we could also include a few questions
about the candidate; I know I had to do those questions when I
went for appointment.
GO Committee Chair Savage: I felt that including this took
away a lot of the questions that might be asked by the senators.
Hopefully they will provide it in their speech. I hope to see the
committee put together basic questions in our discussion to get
to know the applicant.
Sen. Kishek: I went through the appointment process. The
signatures did help me be more comfortable with going up to
people. I think maybe instead of getting rid of them
completely, maybe we can have endorsements, like a reference.
Maybe 5 or 6 people.
Sen. Culberson: A lot of people didn’t engage the students. I
treated it like an osprey voice; I liked hearing what their
responses were. Maybe we can add a few questions like osprey
voice to engage the students and ask what they know about SG.
Sen. Kontol: I think it should be geared towards student
signatures.
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GO Committee Chair Savage: If we were to do signatures,
maybe the in depth conversational signatures should come
from current senators.
Sen Harvel: I like that idea a lot
Sen. Culbeson: I fully agree.
Sen Kontol: I like it too.
Sen Kishek: Maybe we could put a few lines so they can fill
out a small paragraph and then a line for their n numbers.
Vice President Stevens: If you have a couple lines, you would
probably have just those people’s friends doing it. I love the
signatures. But my biggest thing is that a lot of people they will
go around and just give it to their friends or just pass it around.
I like the idea of getting signatures from the senators. But still
to have something to interact with the students.
SG Advisor Shore: there should be signatures, but it is just
daunting because there are 150. Maybe lower it to just a page.
It might take the burden of rushing around getting all the
signatures
Sen. Harvel: maybe we can meet in the middle. 50 student
signatures, 3 senator endorsements. And with those
endorsements maybe we could have those senators interview
them before they give them an endorsement.
Sen. Kishek: Maybe along with the 50 we could have an extra
page for just in case
Vice President Stevens: Maybe you can hold a round table,
and have someone from senate sit out there. So you can watch
them getting the signatures, so they aren’t just passing the
application out to get signed.
GO Committee Chair Savage: With the reduction of seats
and a good turnout in the fall elections, there might only be 3
or 4 vacant seats in the senate. So I don’t really see the need to
hold a forum for only 3 or 4 possible appointees. Also, the
signatures aren’t required for the elected senators, so if we
want to keep it consistent we might not
Attorney General Harris: I would advise the committee to
not make the appointment application process easier than the
election process. So I would advise you to come up with an
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osprey voice, so they would actually have to take a poll. I know
it’s not 150 people, but maybe it’s around 50 people. This
would help them engage the student body. I don’t think it
should be the senate picking the senate
Sen. Harvel: What if we did a combination of the Osprey
Voice and the 3 senator endorsements
GO Committee Chair Savage: I like that idea. We can make
sure they include their osprey voice questions in their speech.
Sen. Kontol: I think it should be more focused on the students
and not the senators.
Senate President Ramirez: For senate endorsements I would
have to disagree. It would be worse to have the endorsements
than the signatures. It’s almost expressing a vote. It would be
showing favoritism. Other than that, the osprey voice idea
peaks my interest.
SG Director McGuire: I would agree with Kaitlin on the
endorsement part. But talking to the senators would still be
beneficial.
Senate President Ramirez: This process isn’t pushed like an
election. Those candidates can get those signatures from the
committee chairs and get the information. This committee can
talk about having the appointee be required to read the policies
and procedures.
Sen. Kishek: I like the idea of just 50 signatures. The osprey
voice might be too intimidating. We are trying to make it easy,
or not as hard as before.
GO Committee Chair Savage: The signatures shouldn’t be as
easy to attain as before. Maybe have a poll with just 3
questions, so they are gaining information they can use to
present to the Senate. That is what I would like to see. I didn’t
include them initially since I didn’t know what we were going
to want.
Senate President Ramirez: Point of information there is a
requirement for 35 people for Osprey Voice
Sen Kontol: it is easy to forge an osprey voice, so maybe we
could include a line for an N number.
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Senate President Ramirez: There can be an honor code
included.
Attorney General Harris: There are grounds for impeachment
for falsifying; it goes against our code of ethics.
Sen. Kishek: If we have an n number requirement maybe we
should have 30, and 5 for just in case. So no one loses one on
accident
Senate President Ramirez: Verification is a big concern; all
forms do need to be scanned.
SG Advisor Shore: I would suggest an n number and their
name.
Sen. Harvel: Appointees should have the same exact Osprey
Voice as the senators.
Sen. Kontol: We wouldn’t want to call it osprey voice, since
that goes through the USA committee.
Sen Harvel: I would like to add the Osprey Voice to the
requirements.
Sen. Kontol: Currently we have the signatures stating Student
Endorsements, so we might want to change that.
Sen Kishek: Maybe we should have standard Osprey Voice
questions since the actual osprey voice questions change
monthly.
Sen Harvel: Adding the code of ethics page wouldn’t hurt to
have.
Sen. Kishek: We could add some sort of punishment to it.
Sen. Harvel: I think it should be the same format as our own
Osprey Voice.
Sen President Ramirez: There is 5 minutes left, so I would
suggest adding more time or calling an emergency meeting.
*GO committee Chair Savage: We can call another emergency GO committee meeting on
Monday June 30th at 6:00PM in the Senate Chambers to continue discussion and vote on it.
o Sen. Culberson: Motion to reinstate Roberts Rules. Second. All in
favor.
x.
Announcements
a. Osprey Voice due 6/30 by 5 PM
b. Senate Policies and Procedures are on first read at our next Senate meeting on 7/7
c. Talk to me if you are interested in attending a Safe Space training seminar
xi.
Final Roll Call – Vice Chair
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xii.
Quorum is reestablished with 4 voting members.
Adjournment
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Meeting is adjourned at 6:30PM