College of Education and Human Services
Faculty Assembly Minutes
Friday, November 7, 2014
1100A 12:15 pm
Present: Carolyne Ali-Khan, Betty Bennett, Luciana Braga, Jin-Suk Byun, Candice Carter, Terry
Cavanaugh, Richard Chant, Luke Cornelius, Brenda Dale, Daniel Dinsmore, Nick Eastham, Liz Gregg,
Caroline Guardino, Katrina Hall, Laura Jackson, Chris Janson, Jennifer Kane, John Kemppainen, Wanda
Lastrapes, Jason Lee, KoSze Lee, Sophie Maxis, Catherine McMurria, Katie Monnin, John Ouyang, Mary
Rose, Otilia Salmon, Elinor Scheirer, Megan Schramm-Possinger, Rebecca Schumacher, Lena Shaqareq,
Nile Stanley, Susan Syverud, Madalina Tanase, Christine Weber and Hope Wilson.
Call to Order: The meeting was called to order at 12:20 pm.
Approval of the Minutes: The minutes of the October 3, 2014 meeting were approved as submitted.
Announcements:
Betty Bennett has hired a new assistant named Joel Jones. Some of you may know him since he used to
work in HR. He is fabulous!
Caroline Guardino announced the Uff holiday happy hour will be from 2:30 – 5:00 on December 5 at the
Boathouse. Even if you are a non-member please join us for more information and some fun.
Liz Gregg announced that the last Leadership Speakers Bureau Series of the semester will be from Dr.
Frank Denton, editor of the Times Union. It will be on November 19 at 10:30 a.m. in the Student Union
Auditorium.
Jen Kane updated faculty on the COEHS Holiday Party. It has been planned by our support staff and Lois
has done a great job. The party will be Thursday, December 4 on the 3rd floor lobby. Deirdre’s dad is in
a singing group called the Sons of the Beaches and they will perform at our party. We will have
refreshments, a bake off again and we will raffle off baskets.
COEHS Standing Committees, Chair Reports of New Business:
Graduate Standards and Curriculum Committee - Ellie Scheirer reported the committee met and they are
meeting this coming Monday and looking at a large amount of policies.
Technology Committee - Caroline Guardino reported the committee will be meeting right after this
meeting and they will select a chair at that time.
Undergraduate Standards and Curriculum Committee - Jen Kane reported that they had a few APCs to
review and they’ve been approved at the university level.
Personnel Committee - Becky Schumacher is chair. In the October meeting they got organized and
reviewed the bylaws. We are currently reviewing 8 policies.
Long Range Planning Committee - Bess Wilson thanked them for filling out the survey. If you want to
see the results, there is a report on the O drive.
Student Issues Committee - Bess Wilson is the chair. We had our initial meeting to review the charges.
Executive Committee - Let Candice Carter know if you won’t be here and if enough people are out they
will cancel Faculty Assembly meeting on December 5.
Dean’s Office Updates: –
Shout Outs:
 Carolyn Stone - Instant Decision Days
 16 school counseling students attended the state convention
 Becky Schumacher is serving on a task force of the FL DOE integrated service model
 Chris Weber is a legacy book award nominee
 Jason Lee, Carolyne Ali-Khan, Terry Cavanaugh, and Jennifer Kane gave presentations at the
symposium on Innovation in Academic Technology
Search Updates:
 Searches are well underway: reviewing applicants, phone interviews
 Educational Foundations search has phone interviews today
 Clinical met yesterday and will be doing skype interviews next week
 The ESOL/TESOL search has 34 applicants and they plan to have around five phone interviews in
late November
 Deaf Ed has 2 applicants and will keep recruiting
 Early Childhood doesn’t have a gender diverse pool - know of any males?
 Deaf Ed is looking to see how we can recruit more applicants
 Dean search candidates will be in and out so please try to avoid time conflicts
Reminders:
 The writing group’s next meeting is today right after this meeting
 Faculty Associates application review is November 21
 Faculty Support Grant are due November 14
 Scholarships and fellowships are now open so encourage your students to apply
 It was suggested to put the scholarship reminders in the kiosk in the lobby
Accreditation:
 FLDOE report is due next Saturday and we will submit on Friday so you might receive an email
from Megan Schramm-Possinger asking for a little more information.
 ECATS vs. Iwebfolio – we looked into options of how to track our data. We have 2 options:
o Do what we are already doing with ECATS
o Move to iwebfolio entirely
 Megan Schramm-Possinger would like your feedback.
Discussion Time: What do we seek in a new dean?
Dr. Janson will facilitate World Café Style Conversations about our prospective dean. We’d like people
to contribute their thoughts about desired qualities and characteristics we seek in a dean. We will hold
4 conversations simultaneously and then hosts will recap briefly what was said and report back each
conversation at 2:00 pm. We will have 12 minute cycles and after time is called then you will get up and
move to the next table.
COEHS Dean Qualities Conversations
Words and Phrases Transcribed from World Café Conversations
November 7, 2014
College Vision and Program Development
Diversity multiculturalism
Maintained focus on urban education
Know constituents and uniqueness of Jax community
Social justice for common good
Student centered
Strong CBTL focus
Innovative programming and human services
Seek and value faculty, staff, student input in vision and planning and support it
Utilize the Long Range Planning Committee
Balance realities of enrollment trends, teacher ed and non-teacher ed programs
Faculty decision making
Recognize current strengths and enhance, bring possibilities
Have a big vison and plans to move forward
Open to change and not be locked into the historical ICIL prep programs
Formulate a plan to distribute faculty lines based on documented needs of individual programs
Rule out place for ego
Stick to by-laws
Expand international programs and support existing ones
Relationships with Faculty, Staff, Students, Alum and Community
Listener
Respectful
Integrity
Encouraging
Safe Space
Inviting
Truthful
Transparency
Fair
Recognition
Equitable
College Culture
Follow through
Consensus
Consistency
Conflict Management
Responsive
Being Connector among COEHS
Builds Community
Healthy Disagreement
Vision
Purposeful
Collaborative
Public Relations
Money for Support
Open Clear Communication
Mutual Trust
Adherence to By-Laws and Constitution
Faculty Selection, Promotion and Development
Promote structures to support new faculty, directors and staff
Power and empower faculty’s growth with confidence and respect
A leader of fair and to promote diversity and respect of faculty’s ideas and initiatives
Recruit diverse faculty
Many contacts
Promote community of faculty – collaborative development
Stronger new faculty mentoring
More assertive and proactive in getting faculty positions for the college
Money for faculty travel
Dean pushes for recognition of other forms of publication (creative works, etc.)
Dean educates upper-level/university level in P&T guidelines appropriate for COEHS
Provide research support with grad assistants
Understands student needs
Acts in student’s best interests
Promote other doctoral programs in our college
Evidence of personal scholarship/research – As a model to faculty with admin constraints in mind
Bring and promote a broader perspective regarding P&T policies
Listening skills and hearing needs – plan of action
Proactive verses reactive
Empower faculty
Fundraising and Finance
Ask for what you (i.e. faculty) need
Values driven fundraising
Mission driven
Relationship building with diverse donors
Networker
Transparency
Should avoid conflict of interests with college values
Legislative efforts
Balance mandates with funding ofs and others
Steering funding and graduate student support to increase competitiveness
Oversight role only
Visionary
Communicate value
Properly researched donors
Charismatic
Inspiring
Communicate growth areas
Dean Search Update: Dr. Samant thanked his colleagues on the search committee. It is not an easy task
and we have a good group coming to campus. Their CVs are on the website and have been distributed
by email too. Dr. Samant gave some pointers of what to look for in a dean and what kinds of questions
to ask the dean candidates. Nicholas Eastham will video tape the sessions and they will be available the
day after.
Adjournment: The meeting was adjourned at 2:16 pm.