MINUTES
University Technology Committee
January 9, 2006
Members Present:
Lance Taylor, Chair
George Perkins, Vice Chair
Peter Braza
Cathy Cavanaugh
Jay Coleman
Dale Clifford
Richard Crosby
Sandra Hager
Jace Hargis
Bob Jones
Marsha Lupi
Jerry Merckel
Diane Tanner
Luci Trice
Tom Van Schoor
Others Present:
Jeff Bowen
Jeff Durfee
Kathy Hughes
Joe Lynch
Steve Lyon
Deb Miller
Tom Mills
John Sharp
Terry Smith
Fred Sudler
Fred Sudler
Tony Turrin
The University Technology Committee meeting was called to order at 10:00 a.m. in Bldg. 15
Room 1105 by Chairperson Taylor.
Announcements
Taylor welcomed Sandra Hager from Institutional Advancement and Jay Coleman from the
Coggin College of Business. Both are new members on the University Technology Committee.
Approval of Minutes ? December 5, 2005
Taylor asked if the UTC members had any changes, additions or corrections to the Minutes from
December 5, 2005. No changes were noted and the Minutes were approved as submitted.
Campus Technology Committee Report
No new items to discuss.
Network Acceptable Use Action Team Report
No new items to discuss.
Information Technology Security Action Team Report
No new items to discuss.
Final Report: Classroom Technology Action Team
The Classroom Technology Report sent via email by Lance Taylor had a typo on Page 13. It has
since been corrected.
The Report includes an Executive Summary on Page 4 which provides recommendations for a
funding allocation request being presented to the Board of Trustees. Possible fundraising events
should also be explored as recommended by this action team. Taylor asked if there were possible
grant opportunities that could be identified and tracked. Dale Clifford suggested a representative
from Sponsored Research be invited to discuss. Taylor stated he would take action on and report
back to the committee.
Cathy Cavanaugh noted that when the UNF faculty were surveyed they stated that desktops
should be replaced with laptop computers that could be carried to class, but felt that right now
the main focus should be on upgrading classrooms. She said that having laptops would also
benefit the university by cutting down on the number of computers needing to be ordered. She
asked that this issue be part of a long term plan and put before the committee.
Taylor asked if there were any questions and/or items needing to be addressed. Clifford stated
that there are twenty-one (21) classrooms that are listed as priorities and need immediate
upgrades. Richard Crosby stated that this needs to be part of the budget process. George Perkins
said that there may be donors interested in this proposal and they should be asked.
Marsha Lupi thanked all who worked on the report and was pleased with the great job the action
team had done.
Online Entertainment Services ITN Update
Taylor stated that the university is currently reviewing contract language with Ruckus. After the
final legal review and signature, an announcement will be made campus-wide.
Student Email Forwarding
Discussions continue on several issues/ideas regarding resolution to student email forwarding.
Kathy Hughes stated that the University clearly is not ready to stop forwarding email to students.
She did note though that Florida Gulf Coast University turned off their student email forwarding
after approval by their faculty and Student Government Association. She noted that the
University of Florida also has turned off student email forwarding. Steve Lyon stressed the
importance of students going to the UNF Wings portal for information.
Taylor stated he is meeting next week with Dan Dundon to develop a plan on how to place more
emphasis on the portal.
Taylor stated that as of today he is removing this item from the UTC agenda and will put it back
on when further initiatives can take place at a later date.
ITS Maintenance Window
Taylor stated that there was an issue brought to his attention during final exams week. Clifford
has requested an additional warning announcement be sent for the last week of each semester to
the faculty. Lyon disagreed and stated that maintenance should still be completed as usual and
?special? notifications should not have to be sent.
The maintenance window of Sunday from 5 a.m. to 9 a.m. seems to be the best time with little
inconvenience to users. Clifford stated that there are three (3) Sundays that maintenance should
not be done. Hughes stated that ITS will be sensitive to this issue during finals week and where
possible choose an alternate Sunday. However, if there is a critical maintenance that must be
done it will be completed on that scheduled Sunday. Lyon reminded the group that even though
we may delay our maintenance on these dates, there is no guarantee that CFRDC and FLR will
not be doing their system maintenance which could still interrupt our service.
Other Business
Lyon stated that the disassociation of rogue wireless access points will be put in place on
February 15th. Notification messages are now being sent by him to C-techs asking that they
register the access points they wish to keep. If for some reason they are not compatible he has a
few left in stock that he can replace these with.
The next UTC meeting will be held in 15/3004 on Monday, February 6, 2006.
The meeting was adjourned at 10:30 a.m.