MINUTES
University Technology Committee
Febraury 6, 2006
Members Present:
Lance Taylor, Chair
George Perkins, Vice Chair
Cathy Cavanaugh
Jay Coleman
Dale Clifford
Richard Crosby
Sandra Hager
Jace Hargis
Bob Jones
Marsha Lupi
Frank Pierorazio
Diane Tanner
Luci Trice
Tom Van Schoor
Others Present:
Kathy Cohen
Jeff Durfee
Kathy Hughes
Joe Lynch
Deb Miller
Tom Mills
Fred Sudler
Tony Turrin
The University Technology Committee meeting was called to order at 10:00 a.m. in Bldg. 15
Room 1105 by Chairperson Taylor.
Announcements
Jace Hargis stated that the Distance Learning Committee will add course ID qualifiers for a webbased hybrid next week. He stated that the committee will arrange training to inform faculty of
the new designations. A Distance Learning handbook (web-based database) is being investigated
and faculty are being asked to provide input.
Kathy Hughes stated that Information Technology Services has hired Ning Sun as Computer
Applications Coordinator. He is the first member of the Complementary Applications Team.
There are two (2) vacancies recruitments that still need to be filled.
Hughes stated that ITS is hosting an audio conference sponsored by Paper Clip Communications
that will be held on February 14, 2006 at 2:00 p.m. in the ITS conference room, Bldg. 15/3104.
This conference will provide information regarding the websites MySpace.com and
Facebook.com.
Bob Jones welcomed Kathy Cohen to the meeting and stated that she will be replacing him on
the committee.
Taylor advised the group that Jerry Watterson is replacing Corey Trent on the committee
representing Student Government.
Taylor noted that with the Banner/Wings implementation essentially completed, the Steering
Committee has disbanded. An Administrative Systems Council has been formed and is in the
process of developing By-laws. He stated that a Banner 7.0 Implementation Team is currently
being formed and Rick Powell will chair this team. The tentative "go live" date for Banner 7.0 is
set for October 2006.
Approval of Minutes - January 9, 2006
Taylor asked if the UTC members had any changes, additions or corrections to the Minutes from
January 9, 2006. No changes were noted and the Minutes were approved as submitted.
Campus Technology Committee Report
Diane Tanner stated that the committee met on 1/30/06 and the Web Advisory Committee has
approved the list of faculty/staff links as submitted. The committee hopes to have those links
posted this week. She noted that although the Distance Learning Team was disbanded (now a
committee under Jace Hargis and Academic Affairs); the Campus Technology Committee feels
the distance learning standards still require updating.
Tanner also presented the request to the group that certain faculty members be grandfathered in
with their login rather than having to type in N #s as their logins. She stated that the Campus
Technology Committee wanted to ward off potential complaints. The University Technology
Committee discussed various aspects of this issue and Taylor stated he will make this an agenda
item for next month's meeting.
Tanner asked Tony Turrin to consider a recommendation of placing a help telephone number on
the portal web page when faculty are at the login screen. Taylor stated he has concerns with a
technical professional (Turrin) acting on recommendations for the portal presence while
Institutional Advancement is dealing with web presence issues. The Web Advisory Committee
that Hughes chairs is not appropriate because it deals more with strategic issues. Turrin stated
that in the past the portal was Banner driven and now that it is complete, multiple systems should
eventually be blended into the portal. Taylor agreed and stated that this is something that the
Administrative Systems Council will need to address in the future.
Tanner said the Campus Technology Committee was conducting research on computer literacy
systems. Currently FCCJ uses a system that includes six (6) modules that must be completed by
all students. These modules are on-line tutorials that address how to avoid plagiarism, research
data on the internet, troubleshoot computer problems, etc. Jones stated that UNF has a course
LES101 that is very similar and could be considered for a potential requirement of students
rather than purchasing a new system.
The next Campus Technology Committee meeting is on February 20, 2006 in Bldg. 42 / 2004.
Network Acceptable Use Action Team Report
Hughes informed the group that this team continues putting the master policy together and will
have recommendations for review by March or April 2006.
Information Technology Security Action Team Report
Jeff Durfee stated that he would like to implement new password resets procedures. Currently
faculty/staff/students can reset their password online with their social security number and date
of birth. Durfee would like to have the system ask one (1) of three (3) potential questions in
which the user can answer in any fashion he/she would like. It does not need to be a logical
answer, but one that the user will remember. The committee agreed and Taylor approved the
request for implementation.
Durfee would like to implement a change to the timeout policies for computer programs. Right
now different programs time out at different times and he would like a centralized policy for all
users that would allow a screen saver lock-out feature set for fifteen (15) minutes. This would
apply to all computers on campus and would not shut down specific programs, but rather lock
the computer and start the screen saver.
Classroom Technology
Taylor informed the group that he researched other funding alternatives for classroom
technology. He met with Dawn Boatman in Sponsored Research regarding grant/contract
funding, but she was not optimistic. Boatman did agree to look further into the issue and would
let Taylor know if she found any potential opportunities.
Taylor met with Pierre Allaire and Dave Kritzmacher in Institutional Advancement last week
and they were optimistic about outside sources for this funding. Taylor is meeting with
Kritzmacher again today with a summary of classroom needs.
Tanner stated that at the Faculty Association meeting, President Delaney approved Judy Solano's
suggestion of requesting funding from the Board of Trustees for the classrooms beyond the
twenty (20) listed.
Online Entertainment Services ITN Update
Taylor noted the university is currently reviewing contract language again after Ruckus made
changes in the language previously submitted. He is hopeful that a formal announcement to the
campus community will occur soon.
Other Business
Tom Mills asked if the University has researched a campus-wide instant messaging program.
Durfee stated that right now he is examining the Windjammer Microsoft product that is currently
in the pilot phase. Durfee will report back to the group when new developments arise.
The committee agreed that the new location of Bldg. 15 / 1105 is a good location for future
monthly meetings. Taylor informed the group this room is reserved for the monthly meetings
until further notice.
The meeting was adjourned at 10:46 a.m.