Athena SWAN Divisional SAT, 19th September 2014, 15:00-16:00,
BME meeting Room
Attendees: Serena Counsell (SC), David Cox (DC), Prachi Patkee (PP) Marta Varela
Amaral (MVA), Kazumi Chia (KC),
Apologies: Rafa Torres (RT), David Edwards (DE), Reza Razavi (RR), Erica Andreozzi
(EA), Verity Birch (VB),
1. Action Plan
Attendees reviewed the objectives in the Divisional Action Plan:
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Objective 1.1 – Career day/ Post-doc/ PhD form – Initiate discussion with
Martina, post-doc champion at IoP to share ideas.
o Action – MVA to contact Martina
o Action – PP & EA to schedule another PhD student/ post-doc forum
Objective 1.1 – outreach – EA suggested that the post-doc/PhD groups could
link to things that already happening for the CDT. VB agreed and advised that
there would be four open days held, with about 60 students attending each. VB
suggested that there will also be a number of school visits that are currently
run by academics, but that it would be good if PhDs and post-docs could attend.
SC commented that there were other initiatives taking place in Perinatal
Imaging led by Anita Montagna and Diliana Pecheva.
o Action – EA and PP to speak to post-doc and PhD forums about the above, see
what support they would need to achieve this and to feedback to the group.
o Action – SJC to ask AM and DP to send details so we have information on these
activities
VB advised that the CDT is linking up with the ‘Brilliant Club’, that trains PhD
students to undertake outreach, and suggested that this could bed broadened
this out to include post-doc and PhD forum. VB suggested a Taster day in
October or November as a date to work towards.
Objective 3.1 – fellowships - SC has a list of fellowship application up to
October 2014 and will collect this information every 6 months from Pam
Mellen. In the last 12 months, 12/22 applications have been from women
scientists in the Division.15 applications were unsuccessful and outcome is
awaited for 7 applications. DC raised issue of ACFs and it was decided that new
AS admin lead would collate data on ACF numbers.
Objective 3.1 – fellowships - KS has contacted a person from Graduate School
to come in September and give a Divisional seminar on what support and
training is available for graduate students at College level.
Action - PP is leading on this and suggested dates are early 2015
Objective 3.1 - Monitor exit interviews – 2 people have completed exit
interview in the last 6 months. HR will provide SC with exit interview data
every 6 months.
Objective 4.1 – improving monitoring of job application success rates –
SC advised that there are problem with the e-recruitment system, which makes
monitoring difficult. SC will keep Committee apprised of any new
developments with e-recruitment.
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Objective 4.4 – recruitment committees – SC advised that monitoring this
via e-recruitment may also be difficult
Objective 4.5 – Divisional mentorship scheme –
Action - SC to send out feedback forms before the end of October 2014
SC will also review KCL mentorship schemes and feed-back at next meeting
Objectives 5.2 & 5.3 – committee chairs - feedback from Department manager
to be requested in January 2015 when new AS admin lead is in place.
Objective 5.6 – maternity return rate – data to be collected by new AS admin
lead
Objective 5.7 – ‘emergency child care fund’ – There was a discussion on how
expand the current pilot scheme. KC suggested that, in the few instances where
additional short-term child-care could not be provided by the member of staff,
requests for funding should be supported by their line manager. There was a
discussion about having a monthly budget to prevent the allocation being
exhausted in a short time. The mechanisms for extending this pilot will remain
under review.
Maternity/ paternity support group. KC suggested a virtual forum. KC will
initiate and new AS admin lead will be point of contact as KC goes on maternity
leave soon.
Action – KC to set-up virtual support group
2. New academic lead
o Action - SC to speak to TS & RR about recruiting a new academic lead.
o It was agreed that we will seek new Committee members following appointment
of new academic Lead.
3. Admin support
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SC to discuss new AS admin lead with Lorna Thompson.
4. Next meeting
The date of the next meeting was agreed - Friday 31st October at 2:00 in the
Perinatal Dept Meeting Room.