OPS RES LIFE WORK GROUP
Meeting Minutes
October 6, 2015
Present:
Absent:
I.
Linda Koenig, Bill Carey, Lance Clark, Darnell Thompson, Maggie Wetter, Julia
Bjornland, Molly Robbins, Hakeem Hopper-Collins, Samantha Guter, and
Griffin Schultz
Mayra Colon and Travis Bertonlino
Announcements
Introduction to materials
 Every meeting will be an opportunity to share in-service opportunities, goings on on-campus,
and general thoughts to be shared
II.
Discussion
Scheduling Conflicts
 Maggie and Darnell are facilitators at a presentation next week and will be unable to attend
meeting. They also have a presentation at Cornell the following week (October 20 th).
 Linda will be out next week and Bonnie Prunty will be at the meeting in her place.
Ground Rules
 What is talked about in these meetings must remain confidential
o Create a safe space for discussion and ensure comfort of committee members
 Ensure respect among committee
 Work as a team
o Any topic to be made public should be supported by all members and the group
should strive for consensus
 In the event a member does not fully agree on a decision or there is not a
mutual consensus there will need to be a level comfort that goes along with
that.
o Recommendations are made to Terri Stewart and Bonnie Prunty
 Committee members will try to not take topics discussed personally
 Keep an open mind
o Have a willingness to learn
 Challenge each other’s thoughts and opinions to ensure well rounded discussions
 Be engaged
o Be mentally present at meetings and ready to participate in conversation
 Do your homework
o Come prepared to meetings
o Prepare ideas prior to meetings
o Be aware of what is currently going on on-campus and in the community
 Ensure each department’s voice is represented to engage different perspectives
 Take committee’s responsibility seriously
o Know the impact of your statements
 Stick to the charge of the committee
o Remain focused
 Acknowledge your own biases
 Be accountable to your words and actions
 Speak from your own experience
o Use “I” statements
 Share the discussion/ air time
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o Provide everyone with an opportunity to share their thoughts
Be comfortable talking about the actual issues
o Be direct
o Be honest
Be willing to be uncomfortable
o Provide feedback to group members about with you agree or disagree with.
 If immediate feedback is provided use discretion of what is appropriate and
respectful
o Address discomfort or concerns with group members prior to next meeting
 Be willing to engage in these conversations in a timely manner
Infuse appropriate humor during announcements
o Know your boundaries
o Group members discussed wanting to take this seriously and to remain appropriate
throughout the entire discussion
Remember that every member is working towards the same goal
Committee Charge
 This work group is charged with the responsibility of creating an environment where ALANA
students feel safe and respected, and to improve the working relationship between the Office
of Residential Life and Office of Public Safety staffs.
 Specifically the group will prioritize, assess the feasibility of, research, and assist in the
implementation of the ideas generated in the two Office of Residential Life and Public Safety
staff meetings.
 The group will provide input regarding the structure of a community review board and the
policies and procedures related to the use of body worn camera’s
 The group will meet weekly during the semester
o Frequency can be changed in the Spring
 The group will report to Terri Stewart and Bonnie Prunty
 The group will also be able to meet periodically with the President and the Provost to discuss
recommendations and key points
Questions/Concerns about Committee Charge
 Meeting times will be every Tuesday from 12:10-1:00pm
o Linda will send a list of meeting dates, times, and locations to every group member
 Research for the body cams and community review board are being done by other groups
and offices. This group will not be heavily involved in research.
o This committee will review the proposals and help make decisions
 Each committee member has a reporting structure to follow within their own department.
There is not a hierarchy within this committee.
 How will the reporting process work?
o Committee will make recommendations to Terri and Bonnie and it will be up to them
whether a proposal is moved forward.
o If they do not feel a proposal is ready to go forward to the President and the Provost
they will provide feedback to the committee to make edits
o Bill and Linda will clarify what the meetings with Terri and Bonnie will look like and
who is there.
 Discussion of ALANA
o Not all students feel represented by this (LGBTQ/Women)
o Linda will clarify the scope of who this group represents
Priorities of Committee
 Create a safe place/campus for ALANA students and staff
o Specific group members feel that this should be prioritized first to reach a wider range
of students
o Members feel this has a larger impact and has an overarching quality
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Review brainstorms from meetings and prioritize and identify early action items.
Community review board
o HR will provide proposal for group review
Body worn camera (information will be provided by Public Safety and ITS)
o HR will provide proposal for group review
Outside company selection lead by Rory and Terri
o HR will provide proposal for group review
Develop strong working relationship between Office of Residential Life and Public Safety
o Many of committee felt that this goal should be prioritized first but after discussion of
A, A was determined to be the first priority of the group
Agenda for Next Week
 Members to familiarize themselves with Brainstorm and meeting documents and be prepared
to talk about how to move forward