COVER SHEET FOR FILE: NON-PROFESSORIAL
CONTRACT RENEWAL/PROMOTION
Renewal recommendations for persons on one- or two-year contracts are due February 1, 2017;
Renewal recommendations for persons on three-year or longer contracts are due March 1, 2017
.......................................................................................................................................................
To be filled in by the person designated to oversee preparation of file and submitted with completed file
(Please submit an ORIGINAL PAPER COPY of all materials EXCEPT for student course
evaluations, course materials, and scholarly materials, if applicable, which may be submitted on a
flash drive or CD):
NAME:
_____________________________________________________________________
DEPARTMENT:
_____________________________________________________________
REQUIRED MATERIALS:
Statement of continued need for the position from the Department Chair
Curriculum Vitae
Candidate’s Statement (only required if candidate is being considered for
promotion)
Copy of previous multi-year appointment letters
Evaluation letter1 from the Review Panel or, for persons on one or two year
appointments, an evaluation letter from the Department Chair/Program Director. If
appropriate, these letters may include a recommendation of the length of the contract.
In cases of recommendation for promotion, letters from three references (internal or
external) (list names):
Student course evaluations for all courses taught since last reappointment. Each course’s evaluations
should be accompanied by a quantitative summary where possible.
1
Letter should address the criteria of teaching, scholarship, and service. Evaluation of teaching should be based in
part on classroom visits and the review of student course evaluations and any (e.g., student, faculty) letters
addressing teaching. Evaluators should visit the candidate’s classes multiple times within a reappointment period to
ensure a good background for evaluation. Such visits should be arranged with the candidate beforehand. In
addition, the evaluation of teaching should comment on a candidate’s role in academic advising, supervision of
student projects, and availability to students outside the classroom, if applicable.
Form rev. 4-16
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Letters from Trinity students and graduates addressing teaching and advising (the committee strongly
suggests that letters be solicited randomly from students in all courses taught in rank; these may be
supplemented with letters solicited from students suggested by the candidate. List letters and indicate how
writers were selected).
A judicious selection of course and independent study materials (e.g., syllabi, writing assignments, lab
exercises, tests, examinations).
OPTIONAL MATERIALS:
Scholarly/Professional activities (list):
Scholarly/Professional work in progress (list):
We have reviewed the above Checklist and confirmed that the file submitted to the Dean of Faculty
includes all the materials listed.
Filekeeper
Form rev. 4-16
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Candidate
COVER SHEET FOR TEACHING EVALUATIONS
Please provide the following information about the teaching evaluations being submitted:
Department Name, Course Name and Course Number:
Year and semester course offered:
How many students enrolled in this course:
How many students completed the course:
How many students filled out course evaluations:
How many student evaluations are attached here:
Is the form used here:
the College form,
a departmental form,
your own form,
other (please explain)
Please provide additional comments/reflections to contextualize these evaluations for A&P:
Candidate’s Signature
Form rev. 4-16
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Date