Cycle 12 Peer Review
 21-25 June 2010, Hilton, Logan Airport
 No major changes in Cycle 12
 13 topical panels, 1 BPP
 Program as last year:
 Tues, Wed: topical panels
 CDFS merging session: Wed evening
 Thurs, Frid: BPP (+ initial organizational
session Wed evening)
 Status: 103 reviewers (inc. 13 chairs, 4
pundits)
Users' Committee, 25 Oct 2010
Chandra Director’s Office
Cycle 12 Peer Review
Proposal Numbers:
 681 submitted proposals
 *5.6 oversubscribed (by time)
 72 LP, 5 VLP
 62 Archive
 43 Theory
Time allocation:
 MP detailed analysis into lack of targets
 Shortfall of allocated/used time ~3Msec
 Added 2Msec (11%) to all panels at Cycle
12 peer review
 Final oversubscription: 4.4
Users' Committee, 25 Oct 2010
Chandra Director’s Office
Total Time Request
Increased time
allocation results in drop
in over-subscription
Users' Committee, 25 Oct 2010
Chandra Director’s Office
Oversubscription by Category
LP/VLP competed for full 6 Msec
17 LP, 1 VLP approved
Users' Committee, 25 Oct 2010
Chandra Director’s Office
Archive/Theory Results
 Archive:
 Budget: $1050K
 Allocated $1122K
(18)
 Over-subscription: 3.2
 Theory:
 Budget: $600K
 Allocated: $689 (10)
 Over-subscription: 4.5
 Reason: panel grading and
priorities: P/F: 3.8(A), 3.6(T)
 Observing funds: -$111K
Users' Committee, 25 Oct 2010
Chandra Director’s Office
Chandra Deep Field South DDT
2 Ms on CDFS in Cyc 9-12 DDT time, completed July
2010, data merged and released 20 Aug 2010
Special CDFS archival proposal call:
 14 proposals submitted with Cycle 12
 Over-subscription: 2.6
 Initial review in science category panels (7)
 CDFS Merging Panel: representatives from 7 panels
plus chair
 Approved: 7 proposals, final budget $532K
 Cost proposal deadline: 17 Aug 2010
 Grant award letters sent 21 Sept, awards issued 22 Sept
Users' Committee, 25 Oct 2010
Chandra Director’s Office
July/August Observation Scheduling
 2009 MUPS anomally: used ~all Cycle 11 cold pitch targets,
efficient schedule not possible > June 2010
 Mitigation:
• Uncompeted GTO targets: ingested into OBSCAT April
• May: MP searched Cycle 12 submitted proposals for
candidate July/Aug targets (mostly unconstrained/pool)
• > Peer Review: MP generated list of candidate recommended
targets for CDO review
• CDO released and ingested into OBSCAT definitely-to-beapproved targets and notified PIs
• USINT initiated immediate review
• CDO released remainder July/Aug targets following release
and approval of final target list (16 July 2010)
• IPPS review run for all non-July/Aug targets
Users' Committee, 25 Oct 2010
Chandra Director’s Office
Early Processing of Grants
 Cycle observation start date now July (previously Nov)
 Subset of PIs need grants earlier
 Cycle 11: processed grants in priority order based on
observation date
 Cycle 12: processed July-Aug grants (9) early (October),
continuing in priority order (≤ 1.05*(fair share) only)
 Cycle 13: Modified process (under discussion):
• July-Aug programs: if early cost proposal submission,
will process < deadline
• Earlier deadline: 7 Sept 2011
• Process grants ≤ 1.05*(fair share), with complete
submissions, ~October, in priority order
• Remainder, Nov/Dec as usual, after external review
Users' Committee, 25 Oct 2010
Chandra Director’s Office
CDO Events
 Einstein Fellows: New coordinator: Andrea Prestwich
• Symposium: 19-20 Oct
• Deadline 4 Nov
• Review: week of 17 Jan 2011
 Cycle 13
• CfP, POG etc. release: 15 Dec 2010
• Proposal Deadline: 15 Mar 2011
• Peer Review: 20-24 June 2011
• Cost Deadline: ~7 Sept 2011 (note earlier deadline
due to need for early processing of some grants)
Users' Committee, 25 Oct 2010
Chandra Director’s Office
Cycle 13 Updates
 Multi-cycle Proposals:
• single proposals for up to 3 cycles of time, aimed at
monitoring campaigns, timing studies, e.g. SN1987A,
M31
• ≤10% of available time 2nd cycle, ≤ 5% 3rd cycle
 RPS, inc. long target lists:
• Improved web efficiency
• RPS Email: conversion to email form
• Add Target: clones targets in web form with addition of
basic parameters only
• Email submission: modified receipt handler to allow
and/or repair broken lines input by mail handlers
Users' Committee, 25 Oct 2010
Chandra Director’s Office
Large and Very Large Projects
 Cycles 5-9:
• LP ≥ 3Msec; VLP ≤ 3 Msec
• VLPs approved: 2-3 Msec (2-3 proposals) each cycle
• Oversubscription: 4-5 (time)
 Cycles 10-12:
• To facilitate projects >3Msec (ELPs), removed the
divide: LP, VLP competed equally for 6 Msec
• 2 of 23 VLPs approved
• 2.1 of 36.4 Msec requested
• Factor 17 over-subscription
 Facilitation >3Msec proposals not achieved, 1-3 Msec
proposals negatively impacted
 Propose:
• Restore 3 Msec division
• Allow small adjustment in either direction
Users' Committee, 25 Oct 2010
Chandra Director’s Office