Club____________________________________ Place
Time
Month
Day
Year
Business
Call to order . . . . . . . . . . . . . . . . . . President
“I call this meeting to order at _____________(time)”
“Please stand as we recite the Pledge of Allegiance
and the 4-H Pledge”
Pledge of Allegiance . . . . . . . . . . . Vice President
“I pledge allegiance to the flag of the United States of
America, and to the Republic for which it stands,
one nation under God, individual with liberty and
justice for all.”
“I pledge my head to clearer thinking, my heart to
greater loyalty, my hands to larger service and my
health to better living, for my club, my community,
my country and my world.”
4-H Pledge . . . . . . . . . . . . . . . . . . . Vice President
Roll Call . . . . . . . . . . . . . . . . . . . . . Secretary
Introduction of Visitors . . . . . . . . . Secretary
Reading of Minutes . . . . . . . . . . . . Secretary
[Read each member’s name]
“Are there any guests?”
[Read the minutes from the last meeting]
Approval of Minutes . . . . . . . . . . .
“Is there a motion to approve the minutes?”
“I move we approve the minutes.”
“Is there a second to the motion?”
“I second the motion”
“All those in favor, raise your hand.
All those opposed, raise your hand.”
“Motion carried” or “Motion failed”
President
Member
President
Member
President
President
Treasurer’s Report . . . . . . . . . . . . . Treasurer
President
Member
President
Member
President
President
“We have __________________ in the account.”
“There is a bill for $______ from _________________
For ____________________ (reason)”
“There is a deposit of ___________ for
____________________________________”
“Is there a motion to pay the bills and approve the
treasurer’s report?”
“I move we approve the treasurer report.”
“Is there a second to the motion?”
“I second the motion”
“All those in favor, raise your hand.
All those opposed, raise your hand.”
“Motion carried” or “Motion failed”
Committee Reports &
President
Unfinished (Old) Business
“We will have discussion of committee meetings &
unfinished business from the last meeting.”
1. Item to be Discussed . . . . . . .
2. Item to be Discussed . . . . . . .
3. Item to be Discussed . . . . . . .
If you make any decisions about these items, you must have a motion. The following is a guideline.
Member
“I move the club __________________________.”
President
“Is there a second to the motion?”
Member
“I second the motion that the club ____________.”
New Business . . . . . . . . . . . . . . . . . President
“We open up discussion of the following new items.”
1. Item to be Discussed . . . . . . .
2. Item to be Discussed . . . . . . .
3. Item to be Discussed . . . . . . .
If you make any decisions about these items, you must have a motion. The following is a guideline.
Committees Appointed . . . . . . .
Member
“I move the club __________________________.”
President
“Is there a second to the motion?”
Member
“I second the motion that the club ____________.”
President
“I am appointing the _____________committee. Its
members will be _____________, _____________,
_____________, _______________. The committee
should report their finding by _________________.
Leader Announcements
1. Item to be Discussed . . . . . . .
2. Item to be Discussed . . . . . . .
Leader
Adjournment
President
Member
President
Member
President
“Is there a motion to adjourn.”
“I move we adjourn.”
“Is there a second to the motion?”
“I second the motion”
Meeting adjourned
Program
A. Demonstrations, Talks
Member & Topic
Member & Topic
Member & Topic
Member & Topic
B. Special Program
Speaker & Topic
Recreation
Game . . . . . . . . . . . . . . . . . . . . . . .
Recreation Leader
Refreshments . . . . . . . . . . . . . . . . . Provided by____________________________________________________
Notes (Other points to remember)