Graduate Council Executive Committee Meeting Minutes
January 13, 2014
Ragsdale 221, 3:30-5:20 pm
Present: Atkinson, Terry; Cox, Kathy; Decker, Jim; Gemperline, Paul; Keiper, Brett; McFadden,
Cheryl; Ries, Heather; Schwager, Paul; and Bob Thompson
Guests: Thomas McConnell and Belinda Patterson
1.
Call meeting to order
3:35 pm
2.
Minutes a.
Approval of 11/25/13 GCEC minutes
Approved as amended b.
Review of 12/09/13 GC minutes c.
Review of 12/09/13 GC minutes d.
Review of GCC minutes 12/04/13
3.
Request for exceptions
GCEC voted to go into closed session for purposes of maintaining confidentiality of student records 3:46 pm
GCEC voted to leave closed session 4:37 pm
4.
Develop agenda for January 27, 2014 Graduate Council meeting a.
Continuity of operations in Graduate Admission Office – Paul Gemperline
Robin Ashely’s job duties are being divided among Colleen Roland, Theresa
Cartwright, Derrick Isler, Sarah Batchelor, Belinda Patterson, and Tom
McConnell b.
Charge to thesis/dissertation oversight committee – Bob Thompson

Agenda item for the next GPD meeting

Surveys will be sent to GPD

Derrick Isler is working with Qualtrics data c.
Federal Gainful Employment reporting requirements – Graduate certificates eligible for federal aid

Dr. McConnell has individually emailed the Certificate Program Directors of the relevant programs (approximately 30)

New graduate school website is being developed and should be ready to go live soon, will include federally required postings

d.
UNC-GA GTA training and reporting standard – Feb 15 reporting deadline

Dr. McConnell will begin working on this week

Graduate School will pull data for programs

Agenda item for the next GPD meeting e.
Planning for assistantship budget and out of state remissions allocation project,
FY 2014/15 & FY 2015/16 – Paul Gemperline

Involve stakeholders in the entire process: Graduate Council, Graduate
Program Directors and Coordinators, Academic Deans, Associate Deans,
Chairs – to adapt/revise to new forms

End of spring semester, 2014: roll out new forms

Summer: Graduate School populates forms with data

August: populated forms are disseminated to associate deans

September: receive corrections and adjustments from units/colleges

October: finalized forms back to Graduate School

November: Prepare proposed GA and remission budgets for Academic
Dean review

December: allocations/reallocations for fall 2015 – spring 2016 reported to the units/colleges f.
Planning for workshops at ECU – student authored NSF Graduate Research
Fellowship Proposals

Ernie Marshburn will conduct workshop

Student authored proposals; input needed from faculty for successful proposal is likely to be significant

Challenging, but overall success rate last cycle was ~17%

NSF considers regional representation, and North Carolina last cycle had only six (Virginia had 20 such grants)

Under-represented disciplines also taken into consideration by NSF
Respectfully submitted,
Amy E. Tripp