COLLEGE CITIZENS’ OVERSIGHT COMMITTEE
Monday, May 18, 2009
5:30 p.m. – Campus Center, Room 4
DRAFT MINUTES
MEMBERSHIP PRESENT:
MEMBERSHIP ABSENT:
Bonnie Bernard
Tom Brown
Ed Woods
Karen Hoefel
Judith Valles
Yvonne Chan
Blanca Garcia (ASO)
Irwin Silon
FACILITATOR PRESENT:
GUESTS:
Nick Quintanilla, GSE
Michele Walters (GSE)
Peter Ruppel (GSE)
Nitin Bandi (GSE)
WELCOME/APPROVAL OF MINUTES:
The meeting came to order at 5:48 pm. in Campus Center, Room 4. Bonnie Bernard suggested that the
minutes of the March 9, 2009 meeting be approved at the next meeting. There was no quorum.
REPORT FROM PROJECT DIRECTOR: Nick Quintanilla presented two reports, one for Measure J and
one for Prop A/AA (colored). Nitin Bandi explained that projects in green represent a completed building
that is being used, whereas yellow means we have accomplished what we set out to do, but it doesn’t mean it’s
finished. Nick relayed that the original budget from Prop A/AA consisted of 13 -15 projects, which turned
into 56 projects funded by contingency or residual money; Health, PE & Fitness Center is on target and
should be finished by August 1, and ready for the fall semester; Family & Consumer Studies Building is
scheduled to be done May 1, 2010; Media Arts Building is out for bid and should start in July. It was
originally budgeted under Prop A/AA, but had to also be augmented under Measure J; a committee member
asked whether the economy is causing bids to come in low. Nick relayed they are, but the District is
evaluating the bids, checking each line item cost to make sure it is responsive. As long as the contractors meet
the minimum requirements, however, they cannot be disqualified. The $49, 954,065 balance remaining for
Prop A/AA is consistent with the District report. The entrance monument should be completed by the end of
the month, although the electronic bulletin is working. Bonnie relayed that there was a complaint about the
electronic information being relayed too fast. There was concern of possible accidents at the intersection.
The president said it has been slowed down, but said the number of messages should also be reduced. She
said she also thinks people will take time to get used to it;
Regarding Measure J, Student Services and Administration Building had a kickoff meeting last week. The
East Campus Complex next to the Health, Fitness & PE Center will break ground next September; it was
requested by committee members that general completion dates for the athletic fields be added to the budget
cost information for Measure J. The current project for summer is the Campus Modernization Phase 1, which
includes many small campus projects. The committee would like to see the small projects listed under each of
the three phases of campus modernizations. Each phase is approximately 1 ½ years; the committee asked why
a revised EIR was needed for the ball fields. Nick explained the supplemental EIR report was needed because
of modifications to the East Campus, which included the ball fields. The committee also asked how often the
ball fields will be used; Peter Ruppel will be overseeing the design of the campus modernization projects.
REPORT FROM COLLEGE PRESIDENT
Judith has been meeting with different groups, providing status reports, listening to complaints, and educating
people with regards to the East Campus. She stated that once the community understands what we are trying
to do, they come on board. The President also stated that there are parking complaints. City officials will be
working on a permit process for those most negatively impacted by the parking. The campus is also working
with some of the neighbors. The college outreach meetings have helped answer questions community
members had concerning the homes on Hubbard, stating that the college is only interested in the nursery as
swing space at this time. Judith also said we are still negotiating the satellite location site in Sunland.
Karen mentioned that the bylaw revisions still need to be approved, and will be held over to the next meeting
since there is no quorum.
REPORT FROM DISTRICT CCOC REPRESENTATIVE:
No report.
REPORT FROM ASO REPRESENTATIVE:
No report.
PROPOSED MEETING CALENDAR FOR 2009
July 13, 2009
September 14, 2009
November 9, 2009
ADJOURNMENT:
The meeting adjourned at 6:50pm