I.
FACILITIES SERVICES STANDARD PRACTICE
TITLE:
GENERAL
MINGES/PE BUILDING
FOAPA
INSTRUCTION NUMBER :
51-0156
Facilities Services personnel will use the following guidelines for the Minges/PE
Building FOAPA Fund 316200 Org 252101 Prog 2190 (FRS 3-14200). This
FOAPA is used for Minges (Williams Arena) and Minges pool areas only unless otherwise specified.
II. PROCEDURE
A. Fund 316200 Org 252101 Prog 2190 will be used for approved charges only (refer to attached table). The approved contracts charged to this
FOAPA include housekeeping uniforms, housekeeping management services, pest control, HVAC controls maintenance, emergency generator maintenance, fire alarm maintenance, fire sprinkler system maintenance, bleacher maintenance, elevator maintenance, chiller maintenance, and smoke evacuation system maintenance. Additional contracts and maintenance items may be paid for only with the approval of the Senior
Associate Vice Chancellor for Campus Operations.
B.
C.
Any special requests by Athletics for Williams Arena will be paid for by
Athletics. Athletics will provide a FOAPA to charge.
Academic space at Minges will fo llow Facilities Services’ usual charging procedures. Facilities Services will cover normal operating and maintenance from the Facilities Services budget. Special requests
(bookshelves, etc.) from Academics will be paid for by Health and Human
Performance (HH&P). HH&P will provide a FOAPA to charge. This is consistent with other academic buildings.
D. Paper Products
1. Paper products used in support of academics in Minges/PE
Building will be charged to the PE Building (Minges) FOAPA.
2. Paper products for Athletic Association events (basketball games, etc.) will be charged to Athletics.
3. Paper products for other events will be charged to the Minges
Rental FOAPA Fund 317500 Org 850101 Prog 2190 (FRS 3-
15500).
PREPARED BY: SGR/KJS/HRB
APPROVED BY: GWH
DATE OF ISSUE: 06/08/07
SUPERSEDES: 05/26/06
PAGE: 1 of 5

FACILITIES SERVICES STANDARD PRACTICE
TITLE:
MINGES/PE BUILDING
FOAPA
E. Facilities Services Labor
INSTRUCTION NUMBER :
51-0156
1. Facilities Services labor charged to the PE Building (Minges)
FOAPA is limited to a. two permanent housekeeper positions (Effective 05/16/07, the position numbers of the two permanent housekeeper positions changed from position numbers 2480 and 2558 to position numbers 2517 and 2666.) b. no temporary housekeeper positions (Effective 07/01/07, the two temporary housekeeper positions (position numbers
2330 and 2331) shall not be funded by PE Building (Minges)
FOAPA.)
2. Facilities Services labor will be charged to Athletics or the Minges
Rental FOAPA as appropriate.
F. Pool chemicals are to be charged to Utilities FOAPA Fund 111180 Org
250201 Account 75050 Prog 1800 (FRS 2-58000-3360).
G. Expense associated with replacement of sand in Minges Pool filters, including disposal of old sand, every five years will be charged to the PE
Building (Minges) FOAPA.
H. All utilities are to be charged to Utilities FOAPA Fund 111180 Org 250201
Account 75XXX Prog 1800 (FRS 2-58000-33xx).
I. Bank charges (account 73094) are a pro-rated amount of expense associated with students’ use of credit cards to pay tuition and fees based on student fees allocated to the PE Building (Minges) FOAPA processed as ID charges against Fund 141100 Org 240301 Acct 73094 Prog 1700
(FRS 1-21100-3995).
J. Effective 07/01/07, expense associated with maintenance and repair of pool systems including pumps shall be charged to the appropriate
Facilities Services operating FOAPA.
K. Effective 07/01/07, material expense associated with changing the regular filters in Minges
– the entire building not just arena and pool areas – shall be charged to the appropriate Facilities Services operating FOAPA.
PREPARED BY: SGR/KJS/HRB
APPROVED BY: GWH
DATE OF ISSUE: 06/08/07
SUPERSEDES: 05/26/06
PAGE: 2 of 5

FACILITIES SERVICES STANDARD PRACTICE
TITLE: INSTRUCTION NUMBER :
MINGES/PE BUILDING 51-0156
FOAPA
L. Expense associated with two (2) annual pool permits may be charged to the PE Building (Minges) FOAPA.
M. Any variances to the parameters outlined in this FSSP must be approved in advance by the Director, Resource Management – Campus Operations.
An approved variance to this FSSP is considered a one-time, nonrecurring change. This FSSP will be revised to reflect all permanent changes.
PREPARED BY: SGR/KJS/HRB
APPROVED BY: GWH
DATE OF ISSUE: 06/08/07
SUPERSEDES: 05/26/06
PAGE: 3 of 5

FACILITIES SERVICES STANDARD PRACTICE
TITLE:
MINGES/PE BUILDING
FOAPA
RESPONSIBLE FOAPA
Facilities Services Minges FOAPA
INSTRUCTION NUMBER :
51-0156
Customer
Building
Building systems (HVAC controls, emergency generator, fire alarm, fire sprinkler, elevator, chiller, smoke evacuation system, etc.)
Building shell (roof, walls, floors, etc.)
Labor and materials associated with maintenance and repair not covered by annual service contract
Annual service via standing orders/POs for HVAC controls, emergency generator, fire alarm, fire sprinkler, elevator, chiller, smoke evacuation system, etc.
Special requests
Normal maintenance and repair except as noted for Customer
Basketball and seating area floor in Williams
Arena and special requests.
HVAC filters
Bleachers
Williams Arena fixed seating
Materials associated with regular filters in entire building
Labor and materials associated with maintenance and repair not covered by annual service contract
Annual service via PO for bleacher maintenance
Williams Arena scoreboards and sports equipment
Pool scoreboard
Sand in pool filters
Pool Systems including pumps
Pool Permits
Normal maintenance and repair
Expense every five years
Williams Arena lighting Normal maintenance and repair of lighting over fixed seating
Expense associated with 2 annual pool permits
Williams Arena sound and projection systems
Concession area counters and equipment
Events
ECU Commencements
Sports Events
All costs
Concerts, etc.
Housekeeping
Special requests
All costs
All costs
All costs
All costs for lighting over court area
All costs
All costs
All costs including labor and paper products
All costs including labor and paper products
Housekeeping Management
Services Contract
Uniforms
Pest Control
Contract management associated with 2 FTE
For 2 permanent housekeeping positions
Annual Service Contract
PREPARED BY: SGR/KJS/HRB
APPROVED BY: GWH
DATE OF ISSUE: 06/08/07
SUPERSEDES: 05/26/06
PAGE: 4 of 5

FACILITIES SERVICES STANDARD PRACTICE
TITLE:
MINGES/PE BUILDING
FOAPA
Utilities (Electric, water, etc.) Fund 111180 Org 250201 Account
75XXX Prog 1800 (FRS 2-58000-
33xx)
Pool chemicals
Paper products
Fund 111180 Org 250201 Account
75050 Prog 1800 (FRS 2-58000-
3360)
Academic usage
INSTRUCTION NUMBER :
51-0156
Event usage
Labor
Other
Labor associated with maintenance and repair not covered by annual service contract
Two permanent housekeeping positions
Non-academic event staffing and items specified in this column
Only as approved by the Senior
Associate Vice Chancellor for
Campus Operations
PREPARED BY: SGR/KJS/HRB
APPROVED BY: GWH
DATE OF ISSUE: 06/08/07
SUPERSEDES: 05/26/06
PAGE: 5 of 5