CAMPUS OPERATIONS STANDARD PRACTICE
TITLE:
INSTRUCTION NUMBER:
Campus Operations
Utility Accounting
I.
100-0057
GENERAL
Campus Operations is responsible for the University’s utility accounting including





II.
collecting, verifying, and processing utility billing information,
re-billing auxiliary or revenue-funded departments for appropriate utility
costs,
setting-up and canceling utility accounts,
billing contractors for reimbursement to the University during construction,
and
compiling and distributing utility information as required.
PURPOSE
This COSP outlines procedures associated with the Campus Operations utility
accounting responsibilities.
III.
PROCEDURES
A.
Review of this COSP
This COSP shall be reviewed annually by Campus Operations. Revisions
to this COSP will be reflected in the billing based on the billing cycle not
the consumption of the utility.
B.
Utilities Agreement
Campus Operations shall refer appropriate representatives of auxiliary or
revenue-funded departments to the updated COSP as needed.
C.
Collecting, verifying, and processing billing information
The University’s utility provider for electricity, natural gas, and water/sewer
in Pitt County is Greenville Utilities Commission (GUC). GUC bills the
University monthly for these utilities. Effective July 2003, the University
was assessed a monthly stormwater fee by the City of Greenville through
the GUC billing system tied to the GUC account numbers for electricity.
Bell Arthur Water Corporation provides water at the West Research
Campus and bills on a bimonthly cycle (Banner account 75022).
Campus Operations processes invoices for utilities provided by other
companies and entities to University locations outside of Pitt County. For
example, University is billed by Dominion North Carolina Power for
electrical service at Coastal Studies Institute in Manteo. Expense is
identified by Activity code 250416.
GUC utility billing information is electronically forwarded to the University
by group billing customer number. Campus Operations specifies what
GUC accounts are “grouped” in each group billing customer number. By
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ORIGINAL ISSUE: 07/17/2003
CAMPUS OPERATIONS STANDARD PRACTICE
TITLE:
INSTRUCTION NUMBER:
Campus Operations
Utility Accounting
100-0057
formatting the billing information and identifying utility expense by type of
utility service code, the University’s report FYDG114 available thru e-print
sums the total utility expense by appropriate Banner account for each
group billing customer number. The data in University’s report FYDG114
is also available to Campus Operations in an excel file. Campus
Operations saves this excel file in Campus Operations share drive with file
name:
YEAR MO Usage – YEAR MO DA – group billing customer number $amount
The electronic submission for each group billing customer number is
followed by an original invoice with a list of total charges by GUC account
number. Campus Operations verifies that the electronic information
matches the original invoice and processes payment in PORT using
contract ECU-001205.
The stormwater fee assessed by the City of Greenville is included in the
electronic submission from GUC.
New GUC accounts are billed separately for generally 3 – 6 months
before being assigned to a group billing customer number.
GUC has requested that the University make payment in separate checks
for each group billing customer number or GUC account billed outside the
group billing customer number.
1.
Group billing customer numbers
a) GUC group billing customer number 207368, received during
the 1st week of the month, contains all the GUC accounts,
generally academics, not included in the other three GUC group
billing customer numbers.
b) GUC group billing customer number 206701, received during
the 2nd week of the month, consists of the following utility bills.
GUC accounts 30711000 and 64066001 are used to calculate
electricity charges for University metered users. GUC account
30744000 is monitored to verify the University is charged the
appropriate negotiated cost by GUC for interruptible natural gas.
23064000
30711000
30744000
64066001
Steam Plant
Ficklen Drive (electric)
14th St (natural gas)
9th St E LM (electric)
c) GUC group billing customer number 206702, received during
the 3rd week of the month, includes bills for West aka Health
Sciences Campus or School of Medicine and West Research
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CAMPUS OPERATIONS STANDARD PRACTICE
TITLE:
INSTRUCTION NUMBER:
Campus Operations
Utility Accounting
100-0057
Campus including the following. GUC account 30740000 is
monitored to verify the University is charged the appropriate
negotiated cost by GUC for interruptible natural gas.
30694000
30740000
Moye Blvd (electric)
Moye Blvd (natural gas)
d) GUC group billing customer number 207369, received during
the 4th week of the month, contains GUC accounts for natural
gas, water/sewer, electric, fiber optic, etc. used for re-billing
auxiliary customers and passing on utilities expense to other
departments.
2.
Utility account information
The University’s utility bills and expenses associated with utility
consumption are paid from FOAPA 111180 250201 0000 against
the following accounts or object codes identified for each campus
as EAST aka Main Campus, WEST aka Health Sciences Campus
or School of Medicine, VOA WEST RESEARCH aka West
Research Campus.
Electrical utility bills and other expenses associated with electrical consumption:
Banner Account 75002 ELECTRIC EAST
Banner Account 75003 ELECTRIC WEST
Banner Account 75004 ELECTRIC VOA WEST RESEARCH
Fiber optic bills:
Banner Account 75005 FIBER OPTIC EAST
Banner Account 75006 FIBER OPTIC WEST
Banner Account 75007 FIBER OPTIC WEST RESEARCH
Natural gas utility bills and other expenses associated with natural gas
consumption:
Banner Account 75010 NATURAL GAS PROPANE EAST
Banner Account 75011 NATURAL GAS PROPANE WEST
Banner Account 75012 NATURAL GAS PROPANE VOA
Water/sewer utility bills and other expenses associated with water/sewer
consumption:
Banner Account 75020 WATER AND SEWER EAST
Banner Account 75021 WATER AND SEWER WEST
Banner Account 75022 WATER AND SEWER VOA WEST RESEARCH
Expense associated with chilled water distribution:
Banner Account 75023 CHILLED WATER EAST
Banner Account 75024 CHILLED WATER WEST
Banner Account 75025 CHILLED WATER VOA WEST RESEARCH
Stormwater bills and expense associated with stormwater system:
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ORIGINAL ISSUE: 07/17/2003
CAMPUS OPERATIONS STANDARD PRACTICE
TITLE:
INSTRUCTION NUMBER:
Campus Operations
Utility Accounting
100-0057
Banner Account 75026 STORMWATER EAST
Banner Account 75027 STORMWATER WEST
Banner Account 75028 STORMWATER VOA WEST RESEARCH
Refuse removal bills and expense associated with refuse removal system:
Banner Account 75030 REFUSE REMOVAL EAST
Banner Account 75031 REFUSE REMOVAL WEST
Banner Account 75032 REFUSE REMOVAL WEST RESEARCH
Expenses associated with refuse removal will be identified by activity 254480.
Fuel oil expense and other charges associated with fuel oil consumption:
Banner Account 75040 FUEL OIL EAST
Banner Account 75041 FUEL OIL WEST
Banner Account 75042 FUEL OIL VOA WEST RESEARCH
Miscellaneous chemical expenses:
Banner Account 75050 MISC CHEMICAL EAST
Banner Account 75051 MISC CHEMICAL WEST
Banner Account 75052 MISC CHEMICAL VOA WEST RESEARCH
Boiler chemical expenses:
Banner Account 75053 BOILER CHEMICAL EAST
Banner Account 75054 BOILER CHEMICAL WEST
Banner Account 75055 BOILER CHEMICAL VOA WEST RESEARCH
Expenses associated with steam distribution:
Banner Account 75060 STEAM EAST
Banner Account 75061 STEAM WEST
Banner Account 75062 STEAM VOA WEST RESEARCH
Banner Account 75070 CABLE TV SERVICE
3.
Distribution of billing information
When the University’s report FYDG114 is received for each group
billing customer number, Campus Operations notifies Financial
Services and Accounts Payable staff of the amount and projected
due date. When the invoice is received, Campus Operations
notifies Financial Services and Accounts Payable of the amount
and confirms due date. This information enables Financial
Services and Accounts Payable to prepare cash projections in
advance of payments.
Campus Operations forwards a copy of group billing customer
number 206702 to the Brody School of Medicine Administration
and Finance and FS-HSC staff. Upon request, Campus
Operations forwards a copy of the Bell Arthur Water Corporation
water bill for West Research Campus to the Brody School of
Medicine Administration and Finance.
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CAMPUS OPERATIONS STANDARD PRACTICE
TITLE:
INSTRUCTION NUMBER:
Campus Operations
Utility Accounting
4.
100-0057
Bills not processed by Campus Operations
Campus Operations does not process bills for the following GUC
accounts. Likewise, such utility expense is not charged to FOAPA
111180 250201 0000. The following list is not all inclusive.
PREPARED BY: HRB
APPROVED BY: WEB
2958801
Ira Hardy Bldg, 1709 W 6th Street
Service address 1709 W 6th St # HARDYBL
mailed to Adm and Finance room 226 1605 Thomas Prof Building
Summary: ECU Brody School of Medicine
2960000
Patient Services (MOAT) Modular A, Lakeside Annex Complex
Service address Modular Med Sch ECU
mailed to Adm and Finance room 226 1605 Thomas Prof Building
Summary: ECU Brody School of Medicine
2960803
Physicians Quadrangle Bldg C, 1706 W 6th Street
Service address Med Sch ECU #C Bldg
mailed to Adm and Finance room 226 1605 Thomas Prof Building
Summary: ECU Brody School of Medicine
2961602
Physicians Quadrangle Bldg M, 1706 W 6th Street
Service address 1706 W 6th St #M
mailed to Adm and Finance room 226 1605 Thomas Prof Building
Summary: ECU Brody School of Medicine
2961801
Physicians Quadrangle Bldg N, 1706 W 6th Street
Service address 1705 W Sixth St #N Bldg
mailed to Adm and Finance room 226 1605 Thomas Prof Building
Summary: ECU Brody School of Medicine
2964001
Alumni Development & Information Bldg, 525 Moye Blvd
Service address ECU ADI Med Bld
mailed to Adm and Finance room 226 1605 Thomas Prof Building
Summary: ECU Brody School of Medicine
7442278
Thomas Professional Center
Service address Thomas Profess Ctr
mailed to Adm and Finance room 226 1605 Thomas Prof Building
Summary: ECU Brody School of Medicine
7467241
2160 Herbert Court – Park Place (Women’s Clinic)
Service address 2160 Herbert Ct
mailed to 600 Moye Blvd PCMH TA 159
Summary: East Carolina University
7485852
2300 Beasley Drive #1 A & B
Service address 905 Johns Hopkins Dr #6A
mailed to 600 Moye Blvd
Summary: ECU Brody School of Medicine
DATE OF ISSUE: 01/22/2014
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CAMPUS OPERATIONS STANDARD PRACTICE
TITLE:
INSTRUCTION NUMBER:
Campus Operations
Utility Accounting
PREPARED BY: HRB
APPROVED BY: WEB
100-0057
7490072
Firetower Medical Office – 1204 E Firetower Road
Service address 1204 E Firetower Rd
mailed to Firetower Medical Office 600 Moye Blvd Brody 4N53
Summary: East Carolina University
7501113
2300 Beasley Drive #6
Service address 2300 Beasley Dr DRS #PK #6
mailed to 6A Doctors Park
Summary: Brody School of Medicine
7505249
2150 Herbert Court
Service address 2150 Herbert Ct
mailed to Brody 3E143… Laforis Clark 600 Moye Blvd
Summary: ECU BSOM
7513660
Tedi Bear Child Advocacy Clinic – 2303 Executive Park Circle
Service address 2303 Executive Cir #A
mailed to Pediatrics/Tedi Bear Project 2303 Executive Circle
Summary: Tedi Bear Children’s Advocacy
7513662
Tedi Bear Child Advocacy Clinic – 2303 Executive Park Circle
Service address 2303 Executive Cir #B
mailed to Pediatrics/Tedi Bear Project 2303 Executive Circle
Summary: Tedi Bear Children’s Advocacy
7513666
Tedi Bear Child Advocacy Clinic – 2303 Executive Park Circle
Service address 2303 Executive Cir #C
mailed to Pediatrics/Tedi Bear Project 2303 Executive Circle
Summary: Tedi Bear Children’s Advocacy
7513667
Tedi Bear Child Advocacy Clinic – 2303 Executive Park Circle
Service address 2303 Executive Cir #D
mailed to Pediatrics/Tedi Bear Project 2303 Executive Circle
Summary: Tedi Bear Children’s Advocacy
7513668
Tedi Bear Child Advocacy Clinic – 2303 Executive Park Circle
Service address 2303 Executive Cir #E
mailed to Pediatrics/Tedi Bear Project 2303 Executive Circle
Summary: Tedi Bear Children’s Advocacy
7513823
Service address 2303 Executive Cir
mailed to Tedi Bear Children’s Advocacy Ctr 2303 Executive Circle
Summary: Tedi Bear Children’s Advocacy
7526062
Moye Medical Building – 521 Moye Blvd
Service address 521 Moye Blvd #MED1
mailed to Brody Building Room 3E149 600 Moye Blvd
Summary: East Carolina University
DATE OF ISSUE: 01/22/2014
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CAMPUS OPERATIONS STANDARD PRACTICE
TITLE:
INSTRUCTION NUMBER:
Campus Operations
Utility Accounting
100-0057
7535421
Moye Medical Center – 521 Moye Blvd
Service address 521 Moye Blvd #MED1
mailed to ECU Brody School of Medicine Brody 3E119
Summary: East Carolina University
7551137
ECU Dept of Surgery-Neurosurgery
Service address 2325 Stantonsburg Rd
mailed to 600 Moye Blvd
Summary: ECU Dept of Neurosurgery
Campus Operations is unable to access the following GUC
accounts at GUC.com:
D.
1340500
Baptist Student Union – 509 E 10th Street
Service address 509 E 10th St
mailed to PO Box 2275
2994500
Service address 2325 Stantonsburg Rd #IRRIG
mailed to ECU Dept of Neurosurgery 600 Moye Blvd
6781502
Tedi Bear Child Advocacy Clinic – 755 John Hopkins Drive
7421089
Webb Warehouse (mailed to Whichard Annex)
7441191
OB-GYN 2305 Executive Circle, 2300 Beasley Dr #2
Service address 2300 Beasley Dr #2
mailed to Adm and Finance room 226 1605 Thomas Prof Building
7454925
2315 Executive Park #C
Service address 2315 Executive Cir #C
mailed to 600 Moye Blvd LSA1 Attn: Debbie Austin
7455682
Student Transit Office – 1501 N Memorial Drive
Service address 1501 N Memorial Dr
mailed to ECU Student Transit Office 1501 N Memorial Drive
7514702
Service address 600 Moye Blvd
mailed to ECU 209 Cotanche St Rm 210 Att: Heather D Godley
7535424
Plastic & Reconstructive Surgery (2 PCMH 229)
7543769
Service address 905 Johns Hopkins Dr #IRRIG
mailed to 4E1028 Psych med dept 600 Moye Blvd
Setting-up and canceling utility accounts
Campus Operations is responsible for setting-up and canceling utility
accounts based on information received from Facilities Services,
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ORIGINAL ISSUE: 07/17/2003
CAMPUS OPERATIONS STANDARD PRACTICE
TITLE:
INSTRUCTION NUMBER:
Campus Operations
Utility Accounting
100-0057
University Property Office, Facilities Engineering and Architectural
Services, etc.
E.
Billing contractors for reimbursement to the University during
construction
With the assistance of Facilities Engineering and Architectural Services,
Campus Operations determines utility usage and cost to be billed directly
to the contractor based on the contractual responsibilities of the contractor
for utilities consumed during a construction project.
F.
Fiber Optic Agreements with GUC
Campus Operations has set-up contracts in PORT for the Dark Fiber Use
agreements with GUC to track the terms of the agreements. Payments to
GUC for utilities including fiber optic expense are processed in PORT
using contract ECU-001205 by Campus Operations. The PORT contract
associated with fiber optic service is not referenced.
G.
Credits on GUC accounts for point of delivery electrical service
Campus Operations has set-up contracts in PORT for the agreements
with GUC for additional “loadside” generation of electricity resulting in an
electrical generator credit adjustment.
University receives a credit i/a/o $11,917 with description EGEN Elec
Generator Credit Adj in invoice for GUC account 3071100 Ficklen Drive
(electric).
University is receiving a credit i/a/o $8,454 with description EGEN Elec
Generator Credit Adj in invoice for GUC account 3069400 Moye Blvd
(electric).
Brian Pipkin, University Energy Manager, provided the following analysis
03/12/2012:
“As a result of allowing GUC the footprint on campus to operate the
generators, GUC provides ECU with a credit on the monthly electrical
account which is based on each specific generator capacity and the peak
demand rates when the contract is negotiated. The nameplate rating of
the generator is used, specifically a total of 2,020 KW on HSC and 3,200
KW on Main Campus. The bill credit is calculated by taking 20% of the
current coincident peak (CP) demand cost (current being the rate
structure amount when the generator contract is signed) combined with
the nameplate generator rating. GUC is responsible for operating the
generators in a fashion as to actually hit the peak. Should a generator be
down (such as for maintenance) when the peak occurs and cannot be
operated, it does not affect the electric bill credit. The generator
credits/contracts were signed Dec 1995 for Main Campus and May 2004
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CAMPUS OPERATIONS STANDARD PRACTICE
TITLE:
INSTRUCTION NUMBER:
Campus Operations
Utility Accounting
100-0057
for the Health Science Campus. The contract automatically renews each
year as along as neither party provides notice that it would like to cancel
the contract. The contract can also be reviewed for credit adjustments
annually with the credits remaining the same for automatic renewals.
Based on the current peak demand rates (12.71 $/CPKW), it is not
favorable (for ECU) to renegotiate the credits. In order for the generator
credit amount to break even during negotiation (at the 20% peak
demand/nameplate calculation), coincident peak demand charges would
have to increased to 20.93 $/CPKW (for Health Science Campus) and
18.62 $/CPKW (for Main Campus). GUC does not have any current plans
for additional generator capacity at ECU in the near future.”
H.
Re-billing auxiliary departments for appropriate utility costs
1.
Re-billing calculations
a.
Electricity
Campus Operations determines the electrical rate and KWH
(kilowatt hours) each month to calculate billing for electricity
consumed at buildings occupied by auxiliary funded
operations. The calculated electrical rate is based on the
KWH consumed at University buildings via two substations
and the corresponding rate, adjusted for line loss, charged
by GUC (GUC accounts 30711000 and 64066001).
Campus Operations determines the KWH based on monthly
readings by Facilities Services-Electrical Shop of internal
meters.
Otherwise, electricity costs are billed based on
corresponding GUC bills.
b.
Water/Sewer
Water and sewer costs are billed based on corresponding
GUC bills.
c.
Natural Gas
Natural gas costs are billed based on corresponding GUC
bills.
d.
Steam
Steam is billed on a full cost basis. The monthly rate is
calculated by multiplying the total fuel cost, including #2 fuel
oil and natural gas, for the Main Campus by the current
steam ratio (the ratio of fuel cost to total cost). The resulting
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CAMPUS OPERATIONS STANDARD PRACTICE
TITLE:
INSTRUCTION NUMBER:
Campus Operations
Utility Accounting
100-0057
figure is then divided by the total square footage served by
steam. The result is the monthly steam cost per square foot
served. This steam cost per square foot is then multiplied
by the total square footage of the auxiliary being served to
determine a monthly amount to be billed to that auxiliary
department.
The total square footage served by steam is reviewed
annually and is based on the gross square footage
information from the most recent Higher Education Facility
Commission Building Characteristic Report.
The steam ratio is calculated annually by Campus
Operations. The steam ratio is based on the costs
associated with generating steam by Main Campus Steam
Plant including consumption of fuel oil burned, natural gas,
electricity, water/sewer, and chemicals, labor, repairs,
insurance, inspections, equipment depreciation/replacement
divided by the total amount of steam generated in pounds
adjusted for line loss.
e.
Chilled Water
KTH is estimated based on the annual load profile from the
life cycle cost analysis for state facilities prepared by the
project designer until a meter to measure KTH is installed.
Once a meter is installed, billing will reflect actual KTH at
pre-determined rate as listed below. Unless the billing is
based on KWH using the same internal meter used to bill
electrical consumption that reflects electrical consumption
associated with chilled water.
Year
FY02-03
FY03-04
FY04-05
FY05-06
FY06-07
FY07-08
FY08-09
FY09-10
FY10-11
FY11-12
FY12-13
FY13-14
PREPARED BY: HRB
APPROVED BY: WEB
DATE OF ISSUE: 01/22/2014
SUPERSEDES: 09/11/2013
$ per KTH
$125.00
$125.00
$125.00
$125.00
$125.00
$137.50
$137.50
$137.50
$137.50
$151.25
$151.25
$151.25
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ORIGINAL ISSUE: 07/17/2003
CAMPUS OPERATIONS STANDARD PRACTICE
TITLE:
INSTRUCTION NUMBER:
Campus Operations
Utility Accounting
f.
100-0057
Fiber Optic
Fiber optic costs are billed based on corresponding GUC
bills.
g.
Stormwater
The stormwater fee assessed by the City of Greenville
through the GUC billing system is NOT billed to the auxiliary
departments for the buildings occupied by the auxiliary
departments with the exception of off-campus locations.
h.
Refuse Removal
In FY13-14, the cost of refuse removal operation is
distributed based on a portion of one bill paid for tipping
fees. Although the University incurred other landfill fees for
refuse disposal in addition to the Pitt County fees, Campus
Operations processes a “chargeback” journal voucher (JV)
to recoup a portion 55.5% of the bill paid for tipping fees to
Pitt County from the following auxiliaries at the indicated %:
Athletics - .015; Student Health - .010; Mendenhall - .010;
Student Store -.010; Dining - .280; and Housing - .230.
Looking ahead, the cost of refuse removal operation will be
distributed based on the total cost of the refuse removal
operation including personnel, collection equipment, and
land fill fees, the collection schedules during Fall and Spring
semesters and the summer months, and the size of the
dumpsters, Campus Operations will determine the cost of
refuse removal per cubic yard annually. This rate will be
used to calculate a monthly cost of refuse removal for each
auxiliary department based on the collection schedule and
size of dumpster(s) at auxiliary locations.
2.
Pro-rations
The utilities consumed in some buildings are pro-rated based on
space occupied by departments. Pro-rations are reviewed annually
and during any construction.
3.
Charges to auxiliary FOAPAs with a credit to utility revenue
Each fiscal year, the auxiliaries are billed utility charges for 12
months, May through April, by Campus Operations. Campus
Operations uses a journal voucher (JV) to debit the appropriate
auxiliary FOAPA numbers and credit the utility revenue FOAPA
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CAMPUS OPERATIONS STANDARD PRACTICE
TITLE:
INSTRUCTION NUMBER:
Campus Operations
Utility Accounting
100-0057
111180 250201 50799 0000 na. JVs are uploaded and posted
automatically to appropriate FOAPA numbers each month.
Utilities consumed at the following locations are billed to the
indicated auxiliaries. These auxiliaries are billed for utility usage of
electricity, natural gas, water/sewer, steam, and chilled water as
appropriate based on usage in buildings occupied by auxiliary
funded operations.
Campus Operations uses a journal voucher (JV) to debit the
following auxiliary FOAPA numbers and credit the utility revenue
FOAPA 111180 250201 50799 0000 254480 for refuse removal
charges.
Unit
Athletics
Student Health Services
Mendenhall
Student Stores
Dining Services
Campus Living*
Fund
312000
310800
311300
312200
310700
310900
Org
810101
440301
470103
230501
422101
421106
Account
73054
73054
73054
73054
73054
73054
Program
0000
0000
0000
0000
0000
0000
Activity
na
na
na
na
na
na
* When the cost of refuse removal operation is distributed based on
the cost of refuse removal per cubic yard, Campus Operations will
apply a credit to the billing for Campus Living’s refuse removal
based on the estimated annual salary and benefits and uniform
expense for the next fiscal year for Facilities Services refuse
removal position 905111 funded by Banner FOAP 310900 421103
60200 0000.
When the cost of refuse removal operation is distributed based on
the cost of refuse removal per cubic yard, the following auxiliary will
be billed as well:
Campus Recreation and Wellness
PREPARED BY: HRB
APPROVED BY: WEB
316100
DATE OF ISSUE: 01/22/2014
SUPERSEDES: 09/11/2013
460102
73054
0000
na
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ORIGINAL ISSUE: 07/17/2003
CAMPUS OPERATIONS STANDARD PRACTICE
TITLE:
INSTRUCTION NUMBER:
Campus Operations
Utility Accounting
100-0057
III.F.3.1 Student Health Center - Student Health Services
Below is an explanation of billing procedures for utilities consumed at Student Health Center.
The Banner number charged for all utility expenses is Banner Fund Org Prog Activity 310800 440302
0000 na.
Electricity
Campus Operations bills Student Health Services for electricity consumed at Student Health Center based
on KWH from monthly readings of the internal meter identified as Student Health.
Water/Sewer
Campus Operations bills Student Health Services for water consumed at Student Health Center and
associated sewer costs based on GUC account number 7403581 with service location STUDENT
HEALTH CTR #ECU in group billing 207369.
Natural Gas
Campus Operations does not bill Student Health Services for natural gas because Student Health Center
does not consume natural gas.
Steam
Campus Operations bills Student Health Services for the full cost of steam consumed at Student Health
Center based on gross square footage of 28,252 of indicated building numbers per Higher Education
Facilities Commission Building Characteristic Report.
Building
Student Health Srvcs
Student Health Addtn
Total
PREPARED BY: HRB
APPROVED BY: WEB
Gross Square Feet
11,744
16,508
28,252
DATE OF ISSUE: 01/22/2014
SUPERSEDES: 09/11/2013
HEFC Building Number
46
046A
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CAMPUS OPERATIONS STANDARD PRACTICE
TITLE:
INSTRUCTION NUMBER:
Campus Operations
Utility Accounting
100-0057
III.F.3.2a Student Recreation Center - Campus Recreation and Wellness (Recreational Services)
Below is an explanation of billing procedures for utilities consumed at Student Recreation Center.
Dining Services has Center Court Juice Bar in Student Recreation Center. No billing for Center Court
Juice Bar.
The Banner number charged for all utility expenses is Banner Fund Org Prog Activity 316100 460102
0000 na.
Electricity
Campus Operations bills Campus Recreation and Wellness (Recreational Services) for electricity
consumed at Student Recreation Center based on KWH from monthly readings of the internal meter
identified as Recreation Center.
Water/Sewer
Campus Operations bills Campus Recreation and Wellness (Recreational Services) for water consumed
at Student Recreation Center and associated sewer costs based on GUC account number 6218102 with
service location COTANCHE ST #SRC in group billing 0207369.
Natural Gas
Campus Operations does not bill Campus Recreation and Wellness (Recreational Services) for natural
gas because Student Recreation Center does not consume natural gas.
Steam
Campus Operations bills Campus Recreation and Wellness (Recreational Services) for the full cost of
steam consumed at Student Recreation Center based on gross square footage of 150,227 of building
number 142 per Higher Education Facilities Commission Building Characteristic Report.
Credit
Effective June 1997, Campus Operations applies an academic credit of $6,475 per month to billing for
Campus Recreation and Wellness (Recreational Services) electrical expense. This credit is based on the
E&G share of the usage of the Student Recreation Center that was funded by the Continuation Budget Building Reserve Budget. Banner Account used for this credit is 75002.
PREPARED BY: HRB
APPROVED BY: WEB
DATE OF ISSUE: 01/22/2014
SUPERSEDES: 09/11/2013
PAGE: 14 of 37
ORIGINAL ISSUE: 07/17/2003
CAMPUS OPERATIONS STANDARD PRACTICE
TITLE:
INSTRUCTION NUMBER:
Campus Operations
Utility Accounting
100-0057
III.F.3.2b North Recreation Fields Complex - Campus Recreation and Wellness (Recreational
Services)
Below is an explanation of billing procedures for utilities consumed at North Recreation Fields Complex.
The Banner number charged for all utility expenses is Banner Fund Org Prog Activity 316100 460112
0000 na.
Electricity
Campus Operations is responsible for electricity associated with street lights, parking lot lights, and field
lights.
Campus Recreation and Wellness (Recreational Services) is responsible for the remaining electricity
consumed at North Recreation Fields Complex in maintenance buildings, field house/toilet facility,
pond/well pumps, and boathouse. The cost of electricity billed to Campus Recreation and Wellness
(Recreational Services) is calculated as follows:
Campus Operations calculates the electricity associated with street lights, parking lot lights, and field lights
based on KWH from monthly readings of internal meters.
KWH reading from electric meter 04616404 identified as North Campus Club House
less KWH reading from electric meter 01282060 identified as North Campus #2~30KVA
less KWH reading from electric meter 01286961 identified as North Campus #3~75KVA
calculated KWH consumed at North Campus for street lights, parking lot lights, and field lights
The associated cost of the calculated KWH is determined based on the cost of electricity per KWH in
GUC account number 7538468 meter 69948. The total cost of electricity in GUC account number
7538468 is reduced by the cost of the calculated KWH for street lights, parking lot lights, and field lights,
the KWH associated with the man hole pump GUC meter 129108, and corresponding taxes to arrive at
the cost of electricity billed to Campus Recreation and Wellness (Recreational Services). The cost
associated with meter 88298 is billed to Campus Recreation and Wellness (Recreational Services). GUC
account number 7538468 with service location 3797 BOSTIC DR #PUMP is in group billing 0207369.
Water/Sewer
Campus Operations bills Campus Recreation and Wellness (Recreational Services) for water consumed
at North Recreation Fields Complex and associated sewer costs based on GUC account number 7538468
with service location 3797 BOSTIC DR #PUMP in group billing 0207369.
Natural Gas
Campus Operations does not bill Campus Recreation and Wellness (Recreational Services) for natural
gas because North Recreation Fields Complex does not consume natural gas.
Steam
Campus Operations does not bill Campus Recreation and Wellness (Recreational Services) for steam
because North Recreation Fields Complex does not utilize steam.
Fiber Optics
Campus Operations bills Campus Recreation and Wellness (Recreational Services) for fiber optics and
corresponding taxes billed in the GUC account number 7538468 with service location 3797 BOSTIC DR
#PUMP in group billing 0207369 for the North Recreation Fields Complex. Banner Account used for this
fiber optic expense is 75005.
PREPARED BY: HRB
APPROVED BY: WEB
DATE OF ISSUE: 01/22/2014
SUPERSEDES: 09/11/2013
PAGE: 15 of 37
ORIGINAL ISSUE: 07/17/2003
CAMPUS OPERATIONS STANDARD PRACTICE
TITLE:
INSTRUCTION NUMBER:
Campus Operations
Utility Accounting
100-0057
III.F.3.3 Pirate Club
Below is an explanation of billing procedures for utilities consumed at Pirate Club.
The Banner number charged for all utility expenses is Banner Fund Org Prog Activity PM1000 920001
0000 na.
Electricity
Campus Operations bills the Pirate Club for electricity consumed at the Pirate Club based on KWH from
monthly readings of internal meters identified as Pirate Club-Left, Pirate Club-Right, and Ward Sports.
The KWH indicated by the Ward Sports internal meter is pro-rated with 4% of the actual KWH billed to
Pirate Club based on office space utilized.
Water/Sewer
Campus Operations does not bill Pirate Club for water consumed at Pirate Club and associated sewer
costs based on GUC account number 2311200 with service location FICKLEN STADIUM ECU in group
billing 0207368. The GUC account reports water usage by the south side of stadium including the center
bathrooms, concession stands, vending offices (old Sports Med Bldg), and the Pirate Club. Campus
Operations is not pro-rating usage provided by GUC at this time.
Natural Gas
Campus Operations bills Pirate Club for natural gas consumed at Pirate Club based on GUC account
number 2311101 with service location FICKLEN STADIUM ECU in group billing 0207369.
Steam
Campus Operations does not bill Pirate Club for steam because Pirate Club does not utilize steam.
PREPARED BY: HRB
APPROVED BY: WEB
DATE OF ISSUE: 01/22/2014
SUPERSEDES: 09/11/2013
PAGE: 16 of 37
ORIGINAL ISSUE: 07/17/2003
CAMPUS OPERATIONS STANDARD PRACTICE
TITLE:
INSTRUCTION NUMBER:
Campus Operations
Utility Accounting
100-0057
III.F.3.4 Murphy Center - Athletics
Below is an explanation of billing procedures for utilities consumed at Murphy Center
The Banner number charged for all utility expenses is Banner Fund Org Prog Activity 312000 810119
0000 na.
Electricity
Campus Operations bills Athletics for electricity consumed at Murphy Center based on KWH from monthly
readings of the internal meter identified as Murphy Center.
Water/Sewer
Campus Operations bills Athletics for water consumed at Murphy Center and associated sewer costs
based on GUC account number 7420658 with service location MURPHY CTR in group billing 0207369.
Natural Gas
Campus Operations does not bill Athletics for natural gas because Murphy Center does not consume
natural gas.
Steam
Campus Operations bills Athletics for the full cost of steam consumed at Murphy Center based on gross
square footage of 52,475 of building number 174 per Higher Education Facilities Commission Building
Characteristic Report.
Chilled Water
Campus Operations bills Athletics for the full cost of the chilled water for the Murphy Center based on
calculated KTH using meter readings from an internal meter identified as Murphy Center at the $/KTH
rate. Banner Account used for this chilled water expense is 75002.
Credit
Approximately 17.2% of Murphy Center construction costs were supported by legislative funding. As
such, Campus Operations received building reserve funds in the continuation budget to support the
operation of the Murphy Center. Therefore, Campus Operations applies a corresponding credit of $5,455
per month to billing for utilities consumed at Murphy Center. Banner Account used for this credit is 75002.
The full cost of chilled water includes the costs associated with maintenance provided under the chiller
maintenance contract. The chiller identified as Minges Coliseum (MING-WCU-003) that supports the
Murphy Center was added to the chiller maintenance contract in December 2003, Campus Operations
credits the associated contract cost per month of $597.91 (ECU-000114) to billing for utilities consumed at
Murphy Center to offset monthly charges to Banner Fund Org Account Prog Activity 312000 810119
73630 0000 na for chiller maintenance. Banner Account used for this credit is 75002.
If reallocation or lapsed salary funds are identified to support additional E&G usage of the Murphy Center,
Campus Operations will apply this as a credit against the balance of billing for utilities consumed at
Murphy Center.
PREPARED BY: HRB
APPROVED BY: WEB
DATE OF ISSUE: 01/22/2014
SUPERSEDES: 09/11/2013
PAGE: 17 of 37
ORIGINAL ISSUE: 07/17/2003
CAMPUS OPERATIONS STANDARD PRACTICE
TITLE:
INSTRUCTION NUMBER:
Campus Operations
Utility Accounting
100-0057
III.F.3.5 Athletics complex on Charles Boulevard: Clark LeClair Stadium, Softball Stadium, TEAMS
Building
I.
Below is an explanation of billing procedures for utilities invoiced per GUC account number 7478264
with service location 1851 CHARLES BLVD in group billing 0207369.
Electricity
GUC account number 7478264 with service location 1851 CHARLES BLVD in group billing 0207369
includes billing for electricity consumed at the Athletics complex – Clark LeClair Stadium, Softball
Stadium, TEAMS Building, track and soccer venues with two meters (descriptions of metered usage
provided by Facilities Services Utilities Services – Electrical):
1. Meter 119736 “powers the entire Athletics complex through a sectionalizing switch (baseball, track
and field, Teams, softball, soccer, and sign at the corner of Greenville Boulevard and Charles
Boulevard) through a 2500 KVA transformer and TV hookup and maintenance building (through a 150
KVA transformer) with the exception of the baseball scoreboard (GUC Meter 126182. ECU has power
meters at baseball, Teams, softball, and soccer but not track and field, the sign at the corner of
Greenville Boulevard and Charles Boulevard, TV hookup, or the maintenance building. Track and
field and the sign at the corner of Greenville Boulevard and Charles Boulevard are fed out of softball.”
KWH indicated by internal meters for Clark LeClair, Soccer, Softball Stadium which includes Track &
Field shed and sign at corner of Greenville Boulevard and Charles Boulevard, and TEAMs Building
are deducted from KWH billed for meter 119736 to calculate usage for TV hookup and maintenance
building. The cost of electrical service for each location is calculated based on the cost billed for
meter 119736. The NC tax on electrical service is also calculated.
The Banner number charged for calculated cost of electrical service and NC tax on electrical service
identified as Clark LeClair and TV hookup and maintenance building based on meter 119736 paid on
GUC account number 7478264 with service location 1851 CHARLES BLVD in group billing 0207369
is Banner Fund Org Prog Activity 312000 810124 0000 na.
Fund
312000 Athletics
Organization 810124 AT Clark LeClair Stadium
The Banner number charged for calculated cost of electrical service and NC tax on electrical service
identified as Soccer, Softball Stadium which includes Track & Field shed and sign at corner of
Greenville Boulevard and Charles Boulevard, and TEAMs Building based on meter 119736 paid on
GUC account number 7478264 with service location 1851 CHARLES BLVD in group billing 0207369
is Banner Fund Org Prog Activity 312000 810125 0000 na.
Fund
312000 Athletics
Organization 810125 AT Olympic Sports Complex Transitio
2. Meter 126182 “powers just the baseball scoreboard.”
The Banner number charged for the cost of electrical service associated with meter 126182 and
calculated NC tax on electrical paid on GUC account number 7478264 with service location 1851
CHARLES BLVD in group billing 0207369 is charged to Banner Fund Org Prog Activity 312000
810124 0000 na.
Fund
312000 Athletics
Organization 810124 AT Clark LeClair Stadium
PREPARED BY: HRB
APPROVED BY: WEB
DATE OF ISSUE: 01/22/2014
SUPERSEDES: 09/11/2013
PAGE: 18 of 37
ORIGINAL ISSUE: 07/17/2003
CAMPUS OPERATIONS STANDARD PRACTICE
TITLE:
INSTRUCTION NUMBER:
Campus Operations
Utility Accounting
100-0057
Water/Sewer
GUC account number 7478264 with service location 1851 CHARLES BLVD in group billing 0207369
includes billing for irrigation water (meter 46083), water consumed (meter 44495) and associated sewer at
Clark LeClair Stadium.
The Banner number charged for utility expenses for irrigation water and water and sewer paid on GUC
account number 7478264 with service location 1851 CHARLES BLVD in group billing 0207369 is Banner
Fund Org Prog Activity 312000 810124 0000 na.
Fund
312000 Athletics
Organization 810124 AT Clark LeClair Stadium
Natural Gas
GUC account number 7478264 with service location 1851 CHARLES BLVD in group billing 0207369
includes billing for natural gas consumed (meter 27317) at Clark LeClair Stadium.
The Banner number charged for utility expenses for natural gas paid on GUC account number 7478264
with service location 1851 CHARLES BLVD in group billing 0207369 is Banner Fund Org Prog Activity
312000 810124 0000 na.
Fund
312000 Athletics
Organization 810124 AT Clark LeClair Stadium
II. Below is an explanation of billing procedures for utilities invoiced per GUC account number 7583332
with service location CHARLES BLVD PH1 #SOFTBAL in group billing 0207369.
Water/Sewer
GUC account number 7583332 with service location CHARLES BLVD PH1 #SOFTBAL in group billing
0207369 includes billing for irrigation water (meter 39799), water consumed (meter 39798) and associated
sewer at Softball Stadium, TEAMS Building, track and soccer venues. None of these facilities have
independent water meters.
The Banner number charged for all utility expenses paid on GUC account number 7583332 with service
location CHARLES BLVD PH1 #SOFTBAL in group billing 0207369 is Banner Fund Org Prog Activity
312000 810125 0000 na.
Fund
312000 Athletics
Organization 810125 AT Olympic Sports Complex Transitio
PREPARED BY: HRB
APPROVED BY: WEB
DATE OF ISSUE: 01/22/2014
SUPERSEDES: 09/11/2013
PAGE: 19 of 37
ORIGINAL ISSUE: 07/17/2003
CAMPUS OPERATIONS STANDARD PRACTICE
TITLE:
INSTRUCTION NUMBER:
Campus Operations
Utility Accounting
100-0057
III. Below is an explanation of billing procedures for utilities invoiced per GUC account number 7590620
with service location ECU TEAMS BLDG.
Natural Gas
GUC account number 7590620 with service location ECU TEAMS BLDG in group billing 0207369 includes
billing for natural gas consumed (meter 28417) at TEAMS Building.
The Banner number charged for all utility expenses paid on GUC account number 7590620 with service
location ECU TEAMS BLDG is Banner Fund Org Prog Activity 312000 810125 0000 na.
Fund
312000 Athletics
Organization 810125 AT Olympic Sports Complex Transitio
IV. Steam
Campus Operations does not bill Athletics for steam for these locations because Clark LeClair Stadium,
Softball Stadium, nor TEAMS Building utilizes steam.
PREPARED BY: HRB
APPROVED BY: WEB
DATE OF ISSUE: 01/22/2014
SUPERSEDES: 09/11/2013
PAGE: 20 of 37
ORIGINAL ISSUE: 07/17/2003
CAMPUS OPERATIONS STANDARD PRACTICE
TITLE:
INSTRUCTION NUMBER:
Campus Operations
Utility Accounting
100-0057
III.F.3.6 Wright Building - Student Stores, Dining Services, and Academics
Below are the billing procedures and pro-rations for Student Stores, Dining Services, and Academics for
utilities consumed at Wright Building.
The following table lists the Banner numbers (Banner Fund Org Prog Activity) charged for all utility
expenses:
Unit
Student Stores
Dining Services
Academic
Banner Fund Org Prog Activity
312200 230501 0000 na
310700 422208 0000 na
111180 250201 0000 na
Electricity
Campus Operations bills for electricity consumed at Wright Building based on the KWH indicated by
internal meters identified as Wright – (Front) and Wright – (Side). Electricity consumed will be pro-rated
as follows:
The front building transformer serves the building HVAC loads. Electrical consumption recorded by front
building transformer KWHR meter # 03029452, identified as Wright – (Front), shall be pro-rated based on
the occupied square footage of the entire building. The pro-ration for consumption recorded by this meter
are as follows:
Pro-ration
19%
11%
70%
100%
Unit
Student Stores
Dining Services
Academic
Total
The side building transformer serves the remainder of the building load. Electrical consumption recorded
by the second KWHR meter # 02948529 on the side transformer, identified as Wright – (Side), shall be
pro-rated based on the connected load basis. The pro-ration for consumption recorded by this meter are
as follows:
Pro-ration
18%
42%
40%
100%
PREPARED BY: HRB
APPROVED BY: WEB
DATE OF ISSUE: 01/22/2014
SUPERSEDES: 09/11/2013
Unit
Student Stores
Dining Services
Academic
Total
PAGE: 21 of 37
ORIGINAL ISSUE: 07/17/2003
CAMPUS OPERATIONS STANDARD PRACTICE
TITLE:
INSTRUCTION NUMBER:
Campus Operations
Utility Accounting
100-0057
III.F.3.6 Wright Building - Student Stores, Dining Services, and Academics
Water/Sewer
Campus Operations bills Student Stores or Dining Services for water consumed at Wright Building and
associated sewer costs as follows:
GUC Account: 1308200
Pro-ration
Unit
90%
Dining Services
10%
Academic
100%
Total
GUC Account: 1308400
Pro-ration
Unit
19%
Student Stores
11%
Dining Services
70%
Academic
100%
Total
GUC Account 1308200 with service location ECU WRIGHT BUILDING in group billing 0207369 reflects
water consumption for Dining Services area and Academic area. Therefore, Campus Operations bills
water consumption reflected in GUC Account 1308200 based on estimated consumption.
GUC Account 1308400 with service location ECU WRIGHT BUILDING in group billing 0207369 reflects
water consumption in support the chiller system for the entire building. Therefore, Campus Operations
bills water consumption reflected in GUC Account 1308400 pro-rated based on estimated occupied
square footage.
Natural Gas
GUC Account 1308200 with service location ECU WRIGHT BUILDING in group billing 0207369 reflects
natural gas consumption for Dining Services area.
Steam
Campus Operations bills Student Stores and Dining Services for the full cost of steam consumed at
Wright Building based on the following estimated occupied square footage of the gross square footage of
the indicated building numbers per Higher Education Facilities Commission Building Characteristic Report.
Building
Wright
Wright Auditorium
Total
Gross Square Feet
49,279
33,986
83,265
Occupied Square Footage
15,611
9,137
58,517
83,265
PREPARED BY: HRB
APPROVED BY: WEB
DATE OF ISSUE: 01/22/2014
SUPERSEDES: 09/11/2013
HEFC Building Number
032
032W
Unit
Student Stores
Dining Services
Academic
Total
PAGE: 22 of 37
ORIGINAL ISSUE: 07/17/2003
CAMPUS OPERATIONS STANDARD PRACTICE
TITLE:
INSTRUCTION NUMBER:
Campus Operations
Utility Accounting
100-0057
III.F.3.7 Mendenhall - University Unions and Dining Services
Below is an explanation of billing procedures and pro-rations between University Unions and Dining
Services for utilities consumed at Mendenhall. Dining Services has Destination 360 and Java City in
Mendenhall.
The following table lists the Banner numbers (Banner Fund Org Prog Activity) charged for all utility
expenses:
Unit
University Unions
Dining Services
Total
Banner Fund Org Prog Activity
311300 470103 0000 na
310700 422204 0000 na
Electricity
Campus Operations bills for electricity consumed at Mendenhall based on the KWH indicated by the
Mendenhall internal meter pro-rated based on estimated occupied square footage. The pro-ration for
consumption recorded by this meter are as follows:
Pro-ration
87%
13%
100%
Unit
University Unions
Dining Services
Total
Water/Sewer
Campus Operations bills University Unions and Dining Services for water consumed at Mendenhall and
associated sewer costs based on GUC account numbers 1311600 with service location STUDENT
UNION ECU in group billing 0207369 and 1311700 with service location STUDENT UNION ECU in group
billing 0207369 as follows:
Pro-ration
87%
13%
100%
Unit
University Unions
Dining Services
Total
Natural Gas
Campus Operations does not bill University Unions or Dining Services for natural gas because
Mendenhall does not consume natural gas.
Steam
Campus Operations bills University Unions and Dining Services for the full cost of steam consumed at
Mendenhall based on the following estimated occupied square footage of the gross square footage
116,900 of building number 055 per Higher Education Facilities Commission Building Characteristic
Report.
Occupied Square Footage
102,092
14,808
116,900
PREPARED BY: HRB
APPROVED BY: WEB
DATE OF ISSUE: 01/22/2014
SUPERSEDES: 09/11/2013
Unit
University Unions
Dining Services
Total
PAGE: 23 of 37
ORIGINAL ISSUE: 07/17/2003
CAMPUS OPERATIONS STANDARD PRACTICE
TITLE:
INSTRUCTION NUMBER:
Campus Operations
Utility Accounting
100-0057
III.F.3.8 Jones Residence Hall – Campus Living and Dining Services
Below is an explanation of billing procedures and pro-rations between Campus Living and Dining Services
for utilities consumed at Jones Residence Hall. Dining Services has The Galley and Pirate Market &
Java City in Jones Residence Hall.
The following table lists the Banner numbers (Banner Fund Org Prog Activity) charged for all utility
expenses:
Unit
Campus Living
Dining Services
Fund
310900
310700
Org
421318
422203
Prog
0000
0000
Activity
421310
na
Electricity
Campus Operations bills Campus Living for electricity consumed at Jones Residence Hall based on KWH
from monthly readings of the internal meter identified as Jones - Housing. Dining Services is billed for
electricity based on KWH from monthly readings of the internal meter identified as Jones - Dining. The
KWH indicated by the Jones - Chiller internal meter is pro-rated based on square footage of the first two
levels of the building. The pro-ration for consumption recorded by the Jones - Chiller internal meter are as
follows:
Pro-ration
79%
21%
100%
Unit
Campus Living
Dining Services
Total
Water/Sewer
Campus Operations bills Campus Living and Dining Services for water consumed at Jones Residence
Hall and associated sewer costs based on GUC account number 2433900 with service location ECU
JONES HALL in group billing 0207369 pro-rated as follows:
Pro-ration
90%
10%
100%
Unit
Campus Living
Dining Services
Total
Natural Gas
Campus Operations bills Dining Services for natural gas consumed at Jones Residence Hall for food
preparation based on GUC account number 2433900 with service location ECU JONES HALL in group
billing 0207369.
PREPARED BY: HRB
APPROVED BY: WEB
DATE OF ISSUE: 01/22/2014
SUPERSEDES: 09/11/2013
PAGE: 24 of 37
ORIGINAL ISSUE: 07/17/2003
CAMPUS OPERATIONS STANDARD PRACTICE
TITLE:
INSTRUCTION NUMBER:
Campus Operations
Utility Accounting
100-0057
III.F.3.8 Jones Residence Hall – Campus Living and Dining Services
Steam
Campus Operations bills Campus Living and Dining Services for the full cost of steam consumed at Jones
Residence Hall based on the following estimated occupied square footage of the gross square footage for
building number 070 per Higher Education Facilities Commission Building Characteristic Report. The
occupied square footage was estimated for Dining Services based on the assignable area in Food Service
category adjusted for the difference between assignable and gross.
Occupied Square Footage
91,809
11,711
103,520
Unit
Campus Living
Dining Services
Total
Refer to III.F.3.10 Residence Halls – Campus Living for an explanation of the credit associated with the
estimated monthly salary and benefits for the Facilities Services utilities production and maintenance
position numbers funded by Banner number (Banner Fund Org Prog Activity) 310900 421106 0000 na.
PREPARED BY: HRB
APPROVED BY: WEB
DATE OF ISSUE: 01/22/2014
SUPERSEDES: 09/11/2013
PAGE: 25 of 37
ORIGINAL ISSUE: 07/17/2003
CAMPUS OPERATIONS STANDARD PRACTICE
TITLE:
INSTRUCTION NUMBER:
Campus Operations
Utility Accounting
100-0057
III.F.3.9 Dining Services Locations
Below is an explanation of billing procedures for utilities consumed at Dining Services locations except
for Dining Services locations in Wright Place (III.F.3.6), Mendenhall (III.F.3.7), and Jones Residence Hall
(III.F.3.8). Dining Services uses concessions area in Minges for Marie’s Place. No billing for Marie’s
Place at Minges.
The following table lists the Banner numbers (Banner Fund Org Prog Activity) charged for all utility
expenses for Dining Services locations addressed in this section:
Building
The Croatan
Todd Dining Hall
West End Dining Hall
Joyner Library Dining
Bate C3 Express Kiosk
Belk C3 Express Kiosk
Health Sciences Building Dining
ECHI Dining
Banner Fund Org Prog Activity
310700 422209 0000 na
310700 422202 0000 na
310700 422211 0000 na
310700 422210 0000 na
310700 422208 0000 na
310700 422203 0000 na
310700 422212 0000 na
310700 422212 0000 na
Electricity
Campus Operations bills Dining Services for electricity consumed at Croatan, Todd, West End, and
Joyner Library based on KWH from monthly readings of the internal meters identified by each building or
location in the building.
Campus Operations bills Dining Services for electricity consumed at the following locations at the
indicated monthly amounts based on the average FY13-14 annual cost for electricity of all Dining Services
locations with metered usage.
Building
Bate C3 Express Kiosk
Belk C3 Express Kiosk
Health Sciences Building Dining
ECHI Dining
PREPARED BY: HRB
APPROVED BY: WEB
DATE OF ISSUE: 01/22/2014
SUPERSEDES: 09/11/2013
monthly cost FY13-14
$141.00
$296.00
$819.00
$181.00
PAGE: 26 of 37
ORIGINAL ISSUE: 07/17/2003
CAMPUS OPERATIONS STANDARD PRACTICE
TITLE:
INSTRUCTION NUMBER:
Campus Operations
Utility Accounting
100-0057
III.F.3.9 Dining Services Locations
Water/Sewer
Campus Operations bills Dining Services for water consumed at the following dining facilities and
associated sewer costs based on the following GUC account numbers in group billing 0207369:
Building
GUC Account Number
The Croatan
1304800 with service location ECU CROATAN BLDG
Todd Dining Hall
5446310 with service location TODD DIN HALL
West End Dining
7482904 with service location 100 READE CIR #DINE-HA
Bate C3 Express Kiosk: Dining Services does not consume water at the Bate C3 Express Kiosk.
Campus Operations bills Dining Services for water and sewer consumed at the following locations at the
indicated monthly amounts based on the average FY13-14 annual cost for water and sewer of all Dining
Services locations with metered usage.
Building
Belk C3 Express Kiosk
Health Sciences Building Dining
ECHI Dining
Joyner Library Dining
PREPARED BY: HRB
APPROVED BY: WEB
DATE OF ISSUE: 01/22/2014
SUPERSEDES: 09/11/2013
monthly cost FY13-14
$53.00
$146.00
$32.00
$36.00
PAGE: 27 of 37
ORIGINAL ISSUE: 07/17/2003
CAMPUS OPERATIONS STANDARD PRACTICE
TITLE:
INSTRUCTION NUMBER:
Campus Operations
Utility Accounting
100-0057
III.F.3.9 Dining Services Locations
Natural Gas
Campus Operations bills Dining Services for natural gas consumed at dining facilities based on the
following GUC account numbers in group billing 0207369:
Building
GUC Account Number
The Croatan
1304800 with service location ECU CROATAN BLDG
Todd Dining Hall
5446310 with service location TODD DIN HALL
West End Dining
7482904 with service location 100 READE CIR #DINE-HA
Natural gas is not consumed at the other Dining Services locations addressed in this section.
Steam
Campus Operations bills Dining Services for the full cost of steam consumed at dining facilities based on
the following gross square footage of the indicated building numbers per Higher Education Facilities
Commission Building Characteristic Report.
Building
Todd Dining Hall
West End Dining Hall
Gross Square Feet
35,000
39,978
HEFC Building Number
130
212
Campus Operations bills Dining Services for the full cost of steam consumed at dining facilities based on
the following estimated occupied square footage of the gross square footage of indicated building
numbers per Higher Education Facilities Commission Building Characteristic Report.
Building
Joyner Library Dining
Bate C3 Express Kiosk
Health Sciences Building Dining
ECHI Dining
PREPARED BY: HRB
APPROVED BY: WEB
Occupied Square Feet
534
375
2,176
480
DATE OF ISSUE: 01/22/2014
SUPERSEDES: 09/11/2013
HEFC Building Number
001 / 001B
95
239
PAGE: 28 of 37
ORIGINAL ISSUE: 07/17/2003
CAMPUS OPERATIONS STANDARD PRACTICE
TITLE:
INSTRUCTION NUMBER:
Campus Operations
Utility Accounting
100-0057
III.F.3.9 Dining Services Locations
Chilled Water
Campus Operations bills Dining Services for the full cost of the chilled water for Todd Dining and West
End Dining Hall based on the electrical consumption associated with chilled water per the meter readings
from internal meters identified as Todd and West End, respectively. The same internal meter used to bill
electrical consumption reflects electrical consumption associated with chilled water at Todd and West
End. Banner Account used for this chilled water expense is 75002.
Campus Operations bills Dining Services at the following monthly charges for the full cost of the chilled
water for Joyner Library, Bate C3 Express Kiosk, Belk C3 Express Kiosk, Health Sciences Building, and
ECHI. Banner Account used for this chilled water expense is 75002. In July 2007, using actual metered
data for The Croatan, Facilities Services calculated KTH per square feet per month of .0013. Based on
the occupied square feet for the other Dining Services locations, Facilities Services calculated the
estimated monthly KTH (occupied square feet x .0013). Using the estimated monthly KTH, monthly
charge for chilled water was calculated for the other Dining Services locations (estimated monthly KTH x
$/KTH rate).
Building
Joyner Library Dining
Bate C3 Express Kiosk
Belk C3 Express Kiosk
Health Sciences Building Dining
ECHI Dining
PREPARED BY: HRB
APPROVED BY: WEB
Occupied Square
Feet
534
375
786
2,176
480
DATE OF ISSUE: 01/22/2014
SUPERSEDES: 09/11/2013
Estimated Monthly
KTH
0.585
0.488
1.022
2.829
0.624
Monthly Charge
$105.00
$74.00
$155.00
$428.00
$94.00
PAGE: 29 of 37
ORIGINAL ISSUE: 07/17/2003
CAMPUS OPERATIONS STANDARD PRACTICE
TITLE:
INSTRUCTION NUMBER:
Campus Operations
Utility Accounting
100-0057
III.F.3.10 Residence Halls - Campus Living
Below is an explanation of billing procedures for utilities consumed at Residence Halls except for Jones
Residence Hall.
Refer to III.F.3.8 Jones Residence Hall – Campus Living and Dining Services for an explanation of billing
procedures and pro-rations between Campus Living and Dining Services for utilities consumed at Jones
Residence Hall.
The following table lists the Banner numbers (Banner Fund Org Prog Activity) charged for all utility
expenses:
Building
Aycock
Belk
Clement
Cotten
Fleming
Jarvis
Fletcher
Garrett
Greene
Scott
Slay
Umstead
Tyler
White
College Hill Suites
Fund
310900
310900
310900
310900
310900
310900
310900
310900
310900
310900
310900
310900
310900
310900
310900
Org
421318
421318
421318
421318
421318
421318
421318
421318
421318
421318
421318
421318
421318
421318
421318
Prog
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
Activity
421301
421302
421303
421304
421305
421309
421306
421307
421308
421311
421312
421315
421313
421314
421316
Electricity
Campus Operations bills Campus Living for electricity consumed at Residence Halls based on KWH from
monthly readings of the internal meters identified by each building.
There are two meters identified as Scott and Scott A/C that provide KWH for usage in Scott.
The KWH provided by two meters identified as Fleming, Cotten and Fleming, Cotten A/C are split based
on square footage as follows:
Pro-ration
40.78%
59.22%
100%
Building
Fleming
Cotten
Total
KWH provided by the meter identified as Slay & Umstead A/C is split based on square footage as follows:
Pro-ration
41.40%
58.60%
100%
PREPARED BY: HRB
APPROVED BY: WEB
DATE OF ISSUE: 01/22/2014
SUPERSEDES: 09/11/2013
Building
Slay
Umstead
Total
PAGE: 30 of 37
ORIGINAL ISSUE: 07/17/2003
CAMPUS OPERATIONS STANDARD PRACTICE
TITLE:
INSTRUCTION NUMBER:
Campus Operations
Utility Accounting
100-0057
III.F.3.10 Residence Halls - Campus Living
Water/Sewer
Campus Operations bills Campus Living for water consumed at Residence Halls and associated sewer
costs based on the following GUC account numbers in group billing 0207369:
Building
Aycock
Belk
Clement
Cotten
Fleming
Jarvis
Fletcher
Garrett
Greene
Scott
Slay/Umstead
Tyler
White
College Hill Suites
GUC Account Number
2434000 with service location AYCOCK RES HALL ECU
2434200 with service location BELK RES HALL ECU
1311800 with service location CLEMENT HALL ECU
1310100 with service location ECU COTTON HALL
1310200 with service location ECU FLEMING HALL
1310300 with service location ECU JARVIS HALL
1310800 with service location ECU FLETCHER HAL
1310700 with service location ECU GARRETT DOR #MASTER
1310900 with service location ECU GREEN HALL # MASTER
2434100 with service location SCOTT HALL ECU
5805101 with service location SLAY UMSTEAD ECU #MASTER
2433500 with service location ECU TYLER HALL
1311000 with service location WHITE HALL ECU
7504003 with service location COLLEGE HILL SUITE #RES HAL
GUC account number 5805101 identified as Slay/Umstead is split based on square footage as follows:
Pro-ration
41.40%
58.60%
100%
Building
Slay
Umstead
Total
Natural Gas
Campus Operations bills Campus Living for natural gas consumed in Residence Halls for dryers based on
the following GUC account numbers in group billing 0207369:
Building
Aycock
Belk
PREPARED BY: HRB
APPROVED BY: WEB
GUC Account Number
2434000 with service location AYCOCK RES HALL ECU
2434200 with service location BELK RES HALL ECU
DATE OF ISSUE: 01/22/2014
SUPERSEDES: 09/11/2013
PAGE: 31 of 37
ORIGINAL ISSUE: 07/17/2003
CAMPUS OPERATIONS STANDARD PRACTICE
TITLE:
INSTRUCTION NUMBER:
Campus Operations
Utility Accounting
100-0057
III.F.3.10 Residence Halls - Campus Living
Steam
Campus Operations bills Campus Living for the full cost of steam consumed at Residence Halls based on
the following gross square footage of the indicated building numbers per Higher Education Facilities
Commission Building Characteristic Report.
Building
Aycock
Belk
Clement
College Hill Suites
Cotten
Fleming
Fletcher
Garrett
Greene
Jarvis
Scott
Slay
Tyler
Umstead
White
Gross Square Feet
89,516
80,950
86,044
155,773
47,088
32,428
80,649
53,344
82,731
34,467
98,087
34,269
96,105
48,512
82,731
HEFC
Building
Number
71
73
79
240
84
83
80
81
77
82
72
76
74
75
78
Credit
Campus Operations applies a credit per month to the billing for Campus Living’s steam expense against
the indicated Banner numbers based on the % of gross square feet for each residence hall of the total
gross square feet for all residence halls. The credit also applies to Banner number for Jones Residence
Hall based on the estimated occupied square footage by Campus Living of the gross square footage.
Banner Account used for this credit is 75060.
This credit is calculated once a year and is based on the estimated monthly salary and benefits for the
next fiscal year for the following Facilities Services utilities production and maintenance position numbers
funded by Banner number (Banner Fund Org Prog Activity) 310900 421106 0000 na:
904006
904103
904104
17423 Fac Maint Tech Mech Trades
17903 Util Plant Operatio
17902 Util Plant Operator
(In January 2012, funding was changed for position 904005 from 310900 421106 to State AND for
position 904006 from State to 310900 421106.)
PREPARED BY: HRB
APPROVED BY: WEB
DATE OF ISSUE: 01/22/2014
SUPERSEDES: 09/11/2013
PAGE: 32 of 37
ORIGINAL ISSUE: 07/17/2003
CAMPUS OPERATIONS STANDARD PRACTICE
TITLE:
INSTRUCTION NUMBER:
Campus Operations
Utility Accounting
100-0057
III.F.3.11 1704 East Arlington Blvd
Below is an explanation of billing procedures for utilities consumed at leased location 1704 East Arlington
Blvd.
The Banner number charged for all utility expenses is Banner Fund Org Prog Activity 111170 240207
0000 na.
Fiber Optic
Campus Operations bills bill for fiber optic service at leased location 1704 East Arlington Blvd in the GUC
account number 7490074 with service location 1704 E ARLINGTON BLVD #INTEAUD in group billing
0207369. Banner Account used for this fiber optic expense is 75005.
No other utility expenses are billed for this location through Campus Operations.
PREPARED BY: HRB
APPROVED BY: WEB
DATE OF ISSUE: 01/22/2014
SUPERSEDES: 09/11/2013
PAGE: 33 of 37
ORIGINAL ISSUE: 07/17/2003
CAMPUS OPERATIONS STANDARD PRACTICE
TITLE:
INSTRUCTION NUMBER:
Campus Operations
Utility Accounting
100-0057
III.F.3.12 1101 Ward Street and 1100 Ward Street - Intergenerational Community Center
Below is an explanation of billing procedures for utilities consumed at 1101 Ward Street based on GUC
account 7584370 with service location 1101 Ward St IGCC #Bldg D in group billing 0207369.
The Banner number charged for all utility expenses is Banner Fund Org Prog Activity 111170 240207
0000 na.
Electricity
Campus Operations bills for electricity consumed at Intergenerational Community Center Bldg D – 1101
Ward Street based on GUC account number 7584370 with service location 1101 Ward St IGCC #Bldg D
in group billing 0207369.
Natural Gas
Campus Operations bills for natural gas consumed at Intergenerational Community Center Bldg D – 1101
Ward Street based on GUC account number 7584370 with service location 1101 Ward St IGCC #Bldg D
in group billing 0207369.
Water/Sewer
Campus Operations bills for water consumed Intergenerational Community Center Bldg D – 1101 Ward
Street and associated sewer costs based on GUC account number 7584370 with service location 1101
Ward St IGCC #Bldg D in group billing 0207369.
Below is an explanation of billing procedures for utilities consumed at 1100 Ward Street based on GUC
account 7515607 with service location 1100 Ward Street (premise 111811) in group billing 0207368.
The Banner number charged for all utility expenses is Banner Fund Org Prog Activity 111180 250201
0000 na.
Electricity
Campus Operations bills for electricity consumed at 1100 Ward Street based on GUC account number
7515607 with service location 1100 Ward Street in group billing 0207368.
Natural Gas
Campus Operations bills for natural gas consumed at 1100 Ward Street based on GUC account number
7515607 with service location 1100 Ward Street in group billing 0207368.
Water/Sewer
Campus Operations bills for water consumed at 1100 Ward Street and associated sewer costs based on
GUC account number 7515607 with service location 1100 Ward Street in group billing 0207368.
PREPARED BY: HRB
APPROVED BY: WEB
DATE OF ISSUE: 01/22/2014
SUPERSEDES: 09/11/2013
PAGE: 34 of 37
ORIGINAL ISSUE: 07/17/2003
CAMPUS OPERATIONS STANDARD PRACTICE
TITLE:
INSTRUCTION NUMBER:
Campus Operations
Utility Accounting
100-0057
III.F.3.13 Football End Zone & Scoreboard - Athletics
Below is an explanation of billing procedures for utilities consumed at Football End Zone & Scoreboard.
The Banner number charged for all utility expenses is Banner Fund Org Prog Activity 312000 830101
0000 na.
Electricity
Campus Operations bills Athletics for electricity consumed at Football End Zone based on KWH from
monthly reading of the internal meter identified as Football End Zone and electricity consumed at Football
Scoreboard based on based on KWH from monthly reading of the internal meter identified as Football
Scoreboard.
Water/Sewer
Campus Operations does not bill Athletics for water consumed at Football End Zone and associated
sewer costs.
Natural Gas
Campus Operations does not bill Athletics for natural gas because Football End Zone does utilize natural
gas.
Steam
Campus Operations does not bill Athletics for steam because Football End Zone does not utilize steam.
PREPARED BY: HRB
APPROVED BY: WEB
DATE OF ISSUE: 01/22/2014
SUPERSEDES: 09/11/2013
PAGE: 35 of 37
ORIGINAL ISSUE: 07/17/2003
CAMPUS OPERATIONS STANDARD PRACTICE
TITLE:
INSTRUCTION NUMBER:
Campus Operations
Utility Accounting
100-0057
III.F.4.1 Moye Medical Building II – 517 Moye Blvd
Invoices for the following accounts for utilities consumed at Moye Medical Building II – 517 Moye Blvd are
mailed by GUC to departments to process.
GUC
Account
7585130
7585132
7585133
7585134
7585135
7585131
PREPARED BY: HRB
APPROVED BY: WEB
Service Location
517 MOYE BLVD PHARM #A
517 MOYE BLVD PEDIA #C
517 MOYE BLVD P/SUR #D
517 MOYE BLVD DERM #E
517 MOYE BLVD #HM
517 MOYE BLVD SURGE #B
DATE OF ISSUE: 01/22/2014
SUPERSEDES: 09/11/2013
type of service
electrical
electrical
electrical
electrical
electrical
electrical, natural gas, water/sewer
PAGE: 36 of 37
ORIGINAL ISSUE: 07/17/2003
CAMPUS OPERATIONS STANDARD PRACTICE
TITLE:
INSTRUCTION NUMBER:
Campus Operations
Utility Accounting
100-0057
Certain auxiliary departments that are considered part of the basic funded mission of
the University are not re-billed for utility usage. These departments are University
Printing and Graphics and Parking and Transportation Services. In addition, the Pirate
Club is not billed for utility usage for the club level seating area of Ficklen Stadium due
to this area also being used for legislatively funded functions throughout the year.
Campus Recreation and Wellness (Recreational Services – Student Recreation Center
and North Recreation Fields Complex) is not billed for athletic field lighting as it is
considered a Student Life function.
4.
Other Credits
a.
MRI:
Facilities Services - Health Sciences Campus determines
the chilled water, steam, electricity usage at MRI, calculates
the corresponding rates, and provides the calculated utility
expense figure to Brody School of Medicine Administration
and Finance annually. The Brody School of Medicine
Administration and Finance collects this amount from PCMH
for utilities used at MRI. However, this amount is not
credited to Facilities Services operating FOAPA or the
University’s utility FOAPA. The HS MRI Admin Banner
number (Banner Fund Org Prog Activity) 141952 660101
0000 na funds the salary and benefits for positions 905902
and 905905. (In January 2010, funding was changed for
position 905906 from 141952 660101 to State AND for
position 905902 from State to 141952 660101.)
Replaced FSSP 40-0008, Utilities Rebilling
PREPARED BY: HRB
APPROVED BY: WEB
DATE OF ISSUE: 01/22/2014
SUPERSEDES: 09/11/2013
PAGE: 37 of 37
ORIGINAL ISSUE: 07/17/2003