PI Name: _________________
eRS #: _________________
NSF Applications: FastLane Electronic Application Package Review Checklist
ORDS recommends contacting the NSF Program Official associated with specific solicitations well in
advance of proposal preparation and submission.
Full Grant Application Guide for proposals submitted on or after January 14, 2013:
http://www.nsf.gov/publications/pub_summ.jsp?ods_key=nsf13001
If application includes consortium, the following three items are required from each
subcontractor:
1. Letter of intent to establish consortium signed by institutional official of subcontractor
2. Subcontractor budget, including budget justification
3. Brief statement of work from consortium site
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Format of the Proposal
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Documents must be paginated prior to uploading
Allowable Fonts
Arial, Courier New, Palatino Linotype
Sizes
10 or larger
Times New Roman
11 or larger
Computer Modern (Mac)
11 or larger
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Fonts sized 10 or less may be used in formulas, equations, figures, tables, or diagram
captions, or to insert special symbols. Text must be readable.
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No more than six lines of text within an inch.
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Margins must be at least an inch in all directions
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Single-column standard; avoid two-column formatting
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All attachments must be paginated
Format guidelines are minimum requirements; small type size makes it difficult for reviewers to read
the proposal and may be grounds for return without review.
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General
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Single Copy Documents
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Proposal is responsive to program announcement/solicitation or to the GPG
If proposal is a resubmission, it has been revised and takes into account the major
comments from the prior NSF review
Appropriate for funding by NSF and not a duplicate or substantially similar to a proposal
already under consideration by NSF from the same PI
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Information about PIs/PDs: name and current/previous Federal research required;
providing other information is optional
Authorization to Deviate from NSF Proposal Preparation Requirements (if applicable)
List of Suggested Reviewers/Reviewers Not to Include: optional
Proprietary of Privileged Information Statement (if applicable)
Proposal Certifications (submitted by AOR within 5 working days of e-submission)
SF LLL, Disclosure of Lobbying Activities (if applicable: one copy only, scanned as a
single copy document)
Cover Sheet
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January 2013
Awardee & Project/Performance Site Primary Location (auto-filled based on login info)
Program Announcement/Solicitation No./Closing Date (if not in response to a specific
program announcement/solicitation, proposers must enter “NSF Grant Proposal Guide”)
Specific NSF program(s) identified (if known)
Remainder of the Cover Sheet
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Title of Proposed Project (brief, scientifically and/or technically valid, intelligible)
PI Name: _________________
eRS #: _________________
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Project Summary
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May not exceed 15 pages, including visual materials; no URLs
Results from Prior AND Current NSF Support: required for PIs and co-PIs who have
received NSF support within the last 5 years.
NSF Award #
$ Amount
Period of support
Title of project
Summary of results
Resulting publications
Evidence of research products Broader Impact & Intellectual Merit for EACH
If renewed, include description of completed work related to proposed work
http://www.nsf.gov/pubs/policydocs/pappguide/nsf13001/gpg_2.jsp#IIC2diii
References Cited
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Summary suitable for publication describing activities that would result if project is
funded; one page maximum; clearly addresses and labels headings:
1) Overview
2) Intellectual Merit
3) Broader Impacts (should include Societal Goals in this section)
Proposals that do not separately address both criteria will be returned without review.
Project Description
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Budget and Duration Information (must match budget sheets, effective date must
be at least 6 months out)
PI Information and co-PI information (based on login)
Previous NSF Award (if renewal, provide prior award number)
Other Federal Agencies (provide names of any other Federal agencies receiving
proposal for consideration)
Awardee Organization Information (auto-filled based on login info)
Project/Performance Site Primary Location (check designated box, provide info)
Other Information (check all applicable boxes, include any required supplemental
Animal and/or Human Subject info)
No page limitation
Bibliographic citations only; not to include parenthetical information outside the 15-page
Project Description
No active hyperlinks
Do not include “et al” in citations. All authors must be spelled out. (If there are hundreds
of authors, contact Program Officer for guidance)
Biographical Sketches: Required for all Senior Project Personnel
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January 2013
2 page limit per individual
Format:
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Professional Preparation (undergrad first; institution, major, degree & year)
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Appointments (reverse chronological order beginning with current appointment)
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Products (two sections no more than 5 each, titled below)
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Products Most Closely Related to the Project (5 max)
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Other Significant Products (5 max)
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Synergistic Activities (up to 5 examples demonstrating broader impact of PI’s
scholarly/professional activities)
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Collaborators & Other Affiliators (three sections below)
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Collaborators and Co-Editors (alphabetical order, including current
organizational organizational affiliations, during 48 months preceding
proposal submission)
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Graduate Advisors & Postdoctoral Sponsors (PI’s own graduate advisors,
principal postdoc sponsors, and their current organizational affiliations)
PI Name: _________________
eRS #: _________________
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Thesis Advisor and Postgraduate-Scholar Sponsor (all persons, including
organizational affiliations, whom the PI has advised/sponsored within 5
years; include number grad students advised and postdocs sponsored)
Web address are OK in Biosketch; links may not be active.
Proposal Budget (cumulative and annual; including justification)
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No more than 2 months salary allowed per year under GPG guidelines (certain program
solicitation exceptions apply.)
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Graduate Assistants (length of time in months)
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Professionals/Technicians (names, if known)
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Undergraduates/wage payroll (hourly rate, number of hours)
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Correct F&A rate used (do not include Participant Support Costs in F&A)
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Justification: 3 page limit
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Cost Sharing: Mandatory Only – may not exceed requirement in Program Announcement
Voluntary – PROHIBITED. Do Not Include.
Cost Sharing Policy: http://www.nsf.gov/pubs/policydocs/pappguide/nsf13001/gpg_2.jsp#IIC2gxi
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Current and Pending Support: Required for all senior project personnel
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Facilities, Equipment and Other Resources
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ALL submissions must include a supplementary document that provides for a “Data
Management Plan”. The supplemental document should describe how the proposal will
conform to the NSF policy on the dissemination and sharing of research results.
For more details please visit: http://www.nsf.gov/bfa/dias/policy/dmp.jsp
2 page maximum
Mentoring Plan
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Only include directly applicable organizational resources
No quantifiable financial information may be included
If no facilities are included in project, a statement to that effect must be provided
Data Management Plan
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All current project support from any source must be listed, including proposed project
All projects must include total award amount for entire award period and person-months
per year devoted to project
Similar information must be provided for all proposals submitted to other possible
sponsors, including NSF, for which decisions have not yet been made
For all projects including post-docs, a mentoring plan describing mentoring activities that
will be provided must be included.
1 page maximum
Special Information and Supplementary Documentation
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January 2013
Letters of commitment for documentation of significant collaborative arrangements
Additional budget justification (i.e. price quotes)
Environmental impact statements (NEPA)
Documentation of research involving human subjects, vertebrate animals, etc.
Rationale for performance of all or part of the project off-campus or away from
organizational headquarters
Research in Antarctic and Greenland (Polar Programs)
Work in foreign countries that require non-residents to obtain official approval need to
advise NSF that permission has been obtained or requested
Research involving field experiments with genetically engineered organisms
Research in locations, or eligible to be designated or registered historic places
Projects involving technology utilization/transfer activities that require management plans
or special reports/final products
PI Name: _________________
eRS #: _________________
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Special components in new proposals or supplement requests identified in specific
program solicitations (ie: REU, RUI)
Appendices
May not be included unless a deviation has been authorized by the Program Director
January 2013