Student Event Request Form
Events | St. Louis University
321 N. Spring Ave. St. Louis, MO 63108
P: 314-977-6338 | E: events@slu.edu | F: 314977-1419
Internal Use Only:
Reference #
Cancelled
This form must be completed entirely, signed, and dated in order for space to be reserved. Incomplete forms will not be accepted. Along with
this form an approval certificate from Student Involvement Center is needed.
Student Contact Information
Student Name:
Phone Number:
Email:
Event Details
Event Description:
Please provide the following: admission costs, sales or other solicitations, names of any speakers, topics of speeches/lectures, topics of
any conferences and names of all break-out sessions, etc.
Event Title:
Chartered Student Organization sponsoring the event (CSO):
Event Date:
Day of the Week:
Event Start Time:
Event End Time:
Access Time:
Location: Building Site:

Room:
Rain Plan/Alternate Site:
Estimated Attendance:
Admission Standards: (mark all that apply)
Ticket
Guests with Special Needs / Physical Challenges:

Yes
Open to the Public
No
If yes, describe any special requests: (elevator, wheelchair ramp, etc.)
VIP Guests:

Invitation
Yes
No
If yes, please name(s):
University
Food & Beverage
Food Service:
Yes
No
Food Service Type: (mark all that apply)
Buffet
Served Meal
Reception
Other
Events does not provide food, linen, or china. Contact CaterSLU at 314-977-9430 or at caterslu@slu.edu
Alcohol:
Yes
No
If yes, contact CaterSLU at 314-977-9430 or at caterslu@slu.edu. CaterSLU is the only caterer authorized to serve alcohol on campus.
Room Setup & Audio Visual Needs
Indoor Events Only
Final room layouts & AV requests are due 7 business days prior to the event date. Changes will not be accepted after this deadline.
Room Setup Required:

No
List items needed: (round tables, chairs, stage, etc.)
Audio Visual Support:

Yes
Yes
No
List items needed: (podium, projector, computer, microphone, etc.)
Not all event spaces are AV equipped. Check with your Event Representative to see what equipment is available in each space.
Outdoor Events
All outdoor equipment must be requested 10 business days prior to the event date.
Outdoor Equipment Needed:

Yes
No
List items needed: (tables, chairs, trashcans, tents, extension cords, spider box, etc.)
Outdoor Events Disclaimer:



Groups using outdoor tables, chairs, or trashcans must check out a key from the Events Office at 321 N. Spring Ave. Monday-Friday,
8:30am-5pm to unlock equipment. After the event, groups must lock the equipment and leave chained in the original location. If the
equipment is not locked accordingly and equipment goes missing a fee will be charged. Unreturned lock keys will be subject to a $25 fine.
Tents & all outdoor equipment will only be set upon the discretion of Events & Distribution Services. If inclement weather conditions are
forecasted, your equipment may not be set.
Distribution Services will only setup the tents, but will drop off the tables, chairs, & trashcans. It is the group’s responsibility to set up the
tables, chairs, and trashcans.
Parking
Complimentary Garage Parking: no charge for qualifying events. Contact your Events Representative for questions.
Garage Parking: attendees to pay $2/hour upon exit.

Option for events with many external attendees & only valid if event ends prior to 3 pm Monday – Friday.
Pre-Paid Parking:

$100.00 (51-150 attendees)
$600.00 (551-750 attendees)
$250.00 (151-350 attendees)
$750.00 (751 + attendees)
$475.00 (351-550 attendees)
Option for events with many external attendees OR for events on the weekends or evenings.
Parking Disclaimer:

All parking requests must be made through Events.

Events will communicate with Parking & Card Services to discuss all parking requests.

Laclede Garage may not be used for event parking for events expecting more than 50 people and for events before 5 pm Monday – Friday.
Internal Use Only:
Estimated Fees
Actual Amount
Paid Fees
Space
Custodial
Grounds
Public Safety
Parking
Total Fees
Event Disclaimers
1.
2.
3.
4.
5.
6.
Space fees are only required for co-sponsored and external events.
All student events must be approved by Student Involvement Center prior to Events reserving the space.
Space fees must be paid at the time reservations are confirmed. IDOs must be completed with the proper account numbers and
sent to the Events Office.
Events reserves the right to cancel this reservation if it conflicts in any way with the general policy of the University regarding
special events.
Events reserves the right to change reservations to other rooms with the understanding that, if possible, comparable facilities will
be provided when change is necessary.
All stage reservations acquired from Saint Louis University or any outside vendor are required to have stage rails installed for the
duration of the event. If you are using an outside vendor, stage rails must be requested, delivered, and installed through the
vendor.
Signature of Reserver:
Date: