University Policy Committee October 26, 2010 Present: P. Rogers, J. Durham, A. Pantelidis, J. Chinn, A. Bunch, C. Locklear, T. Smith, Y. Newsome, S. Tronto, R. Newton, N. Floyd, M. Walker, P. Hulsey, P. Gemperline, N. Mize and D. Payne I. Call to Order P. Rogers calling the meeting to order. P. Rogers asked for a motion to approve the minutes of the September 28, 2010 meeting. J. Durham moved approval; A. Bunch seconded the motion. The motion passed. II. Standing Items A. PRR Divisional Updates a. Chancellor’s Division (P. Rogers) – 1. Event Planning & Scheduling Policy – V. Hardy will come up with a draft and send to Philip Rogers. At that point, it will probably need to go before the University Space Committee. 2. Invitations to Elected Officials for Speaking at the Institution Policy. Needs to be reworked, but please share the concept with your division. 3. The BOT approved the Policy on Administrative Separation and/or Return to Faculty Position. This was then sent to General Administration and we are currently awaiting a response. 4. J. Durham reported that the BOT Bylaws have been sent to BOT member Mr. Brinkley. He feels that they will take the “Standard Operation Procedure” approach. b. Attorney’s Office 1. D. Payne said that there needs to be a policy regarding preserving data when the attorney are notified of litigation. c. SGA 1. Tremayne Smith, SGA President stated that he is very interested in learning more about the process and in learning the ‘rules’ about policies, especially those that affect the students. d. Administration & Finance 1. Mobile Communication Devices – R. Newton reported that this policy has completed the vetting process and is ready to send. 2. Spousal Travel – is in the finishing stages 3. Automobile Allowance Policy – has now been sent to Financial Services for review 4. Travel Manual – in the process of being reorganized and reworded 5. Sections of the Business manual are also in the process of being organized and reworded. e. Staff Senate (P. Hulsey) 1. Upward Feedback Policy – in the initial phase of creation; then vet through Human Resources. f. Student Affairs (N. Mize) 1. Solicitation Policy – still need status of this policy. D. Payne suggested resubmission. This also needs to be coordinated with the Facility use Policy that P. Rogers and V. Hardy are working on. g. Graduate School (P. Gemperline) 1. Post Doctoral Policy – currently on hold. h. Academic Affairs (A. Bunch) 1. Faculty Workload Regulation is now before the Faculty Senate 2. Faculty Scholarly Reassignment Regulation will go before the Faculty Senate in December. 3. Faculty Home Office Regulation – S. Tronto asked that when this policy is getting close to completion that it go to Audit for review. 4. Religious Observances and Classroom Attendance B. III. i. Research and Graduate Studies (J. Chinn) 1. Export Controls – proposal on the sharepoint site 2. Research Academic Misconduct – proposal on the sharepoint site 3. Conflict of Interest – proposal on the sharepoint site j. Faculty Senate (M. Walker) 1. The faculty manual will hopefully be completed by December or January, therefore, there will be lots of policies coming to Faculty Senate in the upcoming months. Items Deleted from the Faculty Manual There were no items deleted this month Old Business A. Divisional Inventories & Transition Goals An email was sent out that was a master list of all PRRs. This is a ‘living’ document; please notify if there are changes or additions. S. Tronto asked that she get more than a “list” of transition goals – she needs a little more information to gauge progress. B. S. Tronto asked whether there needs to be a working group for the Business Manual like there is for the Faculty Manual because the Business Manual needs a lot of work. S. Tronto also stated that the Policy Manual will be helpful for SACS because currently they are having a hard time finding policies. Sharepoint Site Demonstration – P. Rogers P. Rogers gave a demonstration of the Sharepoint site. IV. New Business There was no new business. V. Next Steps Eric Alexander will demo the Sharepoint site again. VI. The meeting adjourned at 12:00 pm.