ALL SEARCH REPORTS
Components of all search reports and requests to extend offers are as follows:
 the standard affirmative action statistical form (includes a check list)
 the search plan including o position description o qualifications o description of the search procedure o description of the committee’s efforts to attract a diverse pool of candidates
 a report from the search committee including o a list of all the under represented minority and women applicants, annotated to show the disposition of each application o a list of all the individuals interviewed o a description of the interview and decision process o a review of the finalists and key factors in the final decision o the CV of the successful candidate o the CVs of all under represented minority applicants who are U.S. citizens or permanent residents, including a statement about why the applicant was not interviewed or selected. ( Under represented minorities include American Indians,
Alaskan Natives, Black or African Americans, Puerto Ricans, and Mexican Americans) o for technical positions: the CVs of all women applicants, and a statement about why each was not interviewed /selected
FACULTY SEARCH REPORTS (ONLY)
The unique components of a faculty search report and request to extend an offer are as follows: o a letter from the department head to the Dean requesting approval to extend an offer o letters of reference for the successful candidate o a draft of the offer letter o a space change request if new space or a renovation is required o the standard spreadsheet describing the proposed startup package

Position Title:
Search Plan
Approval Date
FINAL CANDIDATE
Name:
Approx. Start Date:
Dept, Center, Lab
Job Requisition #
Gender/Ethnic Origin
Recomm. Start Salary:
U.S. Citizenship or Permanent Resident:
If neither a U.S. citizen nor Perm. Resident, name country and visa type:
Yes
Prior MIT affiliation: ( Dept, Dates, Titles)
No Other
PLEASE NOTE USE CODES TO DESIGNATE ORIGINS OF U.S. CITIZENS OR PERMANENT RESIDENTS ONLY. ALL INTERNATIONAL
APPLICANTS SHOULD BE COUNTED AS NON-CITIZENS .
ORIGIN DEFINITIONS
AMERICAN INDIAN OR ALASKAN NATIVES (AI/AN): A person having origins in any of the original peoples of North and South America
(including Central America), and who maintains cultural identification through tribal affiliation or community attachment.
ASIAN: A person having origins in any of the original peoples of the Far East, Southeast Asia, or the India subcontinent including, for example,
Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam
NATIVE HAWAIIAN OR OTHER PACIFIC ISLANDER (PI) : A person having origins in any of the original peoples of Hawaii, Guam,
Samoa, or other Pacific Islands
BLACK OR AFRICAN-AMERICAN (B): A person having origins in any of the black racial groups of Africa, including Haitians.
HISPANIC OR LATINO, WHITE RACE (H): A person of Cuban, Mexican, Puerto Rican, Dominican, South or Central American, or other
Spanish culture or origin, or Brazilian, of the White Race.
WHITE (W): A person having origins in any of the original peoples of Europe, the Middle East, or North Africa
Gender
Applications
Received
Number of
Interviewees
Number of
Finalists
Male
Female
UnKn
Total
Male
Female
Total
Male
Female
Total
Final Candidate Male
Female
TOTAL AI/AN Asian PI
0
0
0
0
0
0
0
0
0
0
0
0
0
B
0
0
0
H
0
0
0
W
0
0
0
UnKn CHECK
0
0
0
0
0
0
UNKNOWN (UnKn)
RECORD RETENTION (Departments)
For the hired applicant, the application (including job posting, cv, etc.) must be kept along with all other personnel records for three years after termination of employment.
For other applicants, the application (including resume) should be kept for two years after the start date of the successful applicant.

sample
SEARCH PLAN
For
Position Title XXXX
In the
Center for XXXX XXXX XXXXX
POSITION DESCRIPTION
Will conduct research and participate in the management of the Center’s xxxx xxxx xxxx. Will be responsible for: 1) research in the area of xxxxx xxxxxx xxx, 2) working with xxxxx xxxxx xxxx and 3) developing and testing the xxxx xxxxxxxxx xxxx xxx. Will be expected to contribute to research projects and manage the development of xxxxx xxxxxxx in the Lab.
QUALIFICATIONS
This position requires a Ph.D. in xxxxxxxx or xxxxxxxx Engineering or a related field with an emphasis on xxxx xxxxxxxx xxx xxxxxxxxx, Strong preference will be given to individuals with xxxxx or more years industrial experience xxxx xxxxxxx xxxxxx.
Must possess experience in a research environment xxxx xxxxxx xxxxxx xxxxxx xxxxxx.
SEARCH COMMITTEE
A search committee has been formed consisting of Xxxxx Xxxxxx, Xxxx Xxxxxxx, Xxxxx Xxxxx and Xxxx Xxxxx, Professor
Xxxxxxx has agreed to act as the equal opportunity representative. The position will be advertised in the following manner:
AD PLACEMENT ( Examples )
MIT on-line job posting
Tech Talk
The Boston Globe
HigherEdJobs.com
HotJobs.com
Mailing to BAMIT
SPECIAL EFFORTS TO ATTRACT A DIVERSE POOL OF QUALIFIED APPLICANTS
Please describe the committee’s plan to attract a diverse pool of candidates. To bring this position to the attention of underrepresented minorities and women, we may advertise this position on the web sites of these organizations, or in their print publication, if one is available.
EXAMPLES
Journal of Blacks in Higher Education (JBHE)
Society of Hispanic Professional Engineers (SHPE)
Society of Women Engineers (SWE)
National Society for Black Engineers (NSBE)
Black Alumni/ae of MIT (BAMIT)
Date: