The Evergreen State College 7/1/2016 The Evergreen State College Click to start 1 Who Can Drive? Evergreen staff, faculty and students Certain volunteers. 7/1/2016 2 Driver Requirements Must have US driver’s license (any state) Minimum 2 years driving experience and be at least years old Relatively clean driving record. Evergreen Use Permit 7/1/2016 18 3 Driver Record Requirements None of these offenses within the last 2 years: Suspension/revocation of license for reckless driving, hit and run, leaving an accident scene, failure to appear, DUI or other vehiclerelated felony. Multiple traffic offenses resulting in a conditional status driving record or subsequent suspension or revocation of license. (more than 2 moving violations/infractions in 12 months or 3 in 24 months.) IF you can’t meet these criteria, you cannot drive Evergreen vehicles and you can exit this presentation by clicking on the button on the left hand side of the screen and selecting exit. 7/1/2016 4 Evergreen Use Permits To certify to drive Evergreen vehicles, drivers must Review the Motor Pool policies and procedures. Complete the Quiz for the Motor Pool Policies and procedures. Meet driving requirements. Complete and sign the Valid License to Drive form (this form is at the Motor Pool Office in Lab II Room 1254B). 7/1/2016 5 Use Permit Continued Drivers of large vans must also successfully complete the large van PowerPoint and Quiz. (http://www.evergreen.edu/motorpool/motorpoolpoli ciesandlargevandrivertrainings.htm) Evergreen Use Permits are valid for two years from the issue date. 7/1/2016 6 Use of Evergreen Vehicles Restricted to activities related to official state or college business. This includes: Field trips Picking up supplies for field trips, official functions or other college activities Attending conferences Transporting speakers, performers or people involved in college activities. 7/1/2016 7 Do Not Use Vehicles to Commute back and forth from home. Run personal errands. Transport people, such as hitchhikers, family or friends, who are not part of the activity for which the vehicle was rented. For “side” trips, i.e. use the vehicle to visit friends while attending a conference. No friends 7/1/2016 8 Do Not Use Vehicles cont.. For example, you can rent a cargo van to move art exhibits from one location to another, but you can’t use it to move your personal belongings. Be careful about letting people who are not part of your program or activity ride in the vehicle. This means that people cannot bring their children or their friends with them on a field trip – even if there are empty seats. This does not mean that the only people that can ride in the vehicle are people affiliated with the college. Vans are commonly used to transport people who are attending a campus sponsored conference or activity from the airport or their hotel. 7/1/2016 9 Do Not Use Vehicles cont.. And finally, be wary of using the vehicles for activities that are not directly related to the purpose of your trips. Examples include using the vehicle to go to a party off site after an athletic event or visiting friends when at a conference. The litmus test is this: If you were to have an accident and we asked “what were you doing there?” – could you explain it in terms of your trip. 7/1/2016 10 Welcome to TESC’s Motor Pool MP Office Dorms Roundabout Gate to Facilities Yard showing Shops Building The Motor Pool Vehicles are located in the Facilities Yard off Driftwood Rd. Driftwood is the road the runs by the dorms and back of the library. From the main college entrance, turn left on the Parkway, turn left again on Driftwood. The entrance to the yard is located on the right - about 100 yards from the intersection of Driftwood Rd and the Parkway. 7/1/2016 11 Motor Pool Office The Motor Pool office is located in the Lab II building, Rm 1254A. Office hours are 8 am to noon and 1 to 4 pm, Monday thru Friday. The office is not open on Weekends, Holidays or during the lunch hour. 7/1/2016 12 Motor Pool Services You can check out a vehicle, make reservations, obtain or renew your use permit at the Motor Pool office. Reserve vehicles from other sources such as the State Motor Pool. 7/1/2016 13 Vehicle Reservations To make a reservation, call the Motor Pool office at 867-6354 or email the Coordinator. Reservations are ‘first come, first served’. Reservations for students must be made by faculty, S&A advisor or the athletics office. 7/1/2016 14 Travel Authority Needed Travel authority form must be completed before vehicle checkout. A travel authority is required for all trips in College or State vehicles. Program Secretaries and Program Assistants usually prepare Travel Authorities. 7/1/2016 15 Vehicle Checkout Drivers or a faculty can pick up van packets containing the trip ticket, keys, gas card & gate key at the Motor Pool office between 8 am & 4 pm. (closed for lunch) If you need to leave before 8 am, arrange to pick up the packet the day before. 7/1/2016 16 Trip Ticket The person that picks up the packet, signs the Trip Ticket. If they are not the driver, they should initial the form and the actual driver should sign the yellow copy of the form. All drivers should be listed on the Travel Authority form. If you are on a long field trip and have multiple drivers, the first driver should sign the trip ticket. 7/1/2016 17 Trip Ticket cont…. On the trip ticket you will see the license number of the vehicle you will be driving, the destination, the date out, the beginning odometer and the number of the gasoline credit card attached to that vehicle. Be sure to check the beginning odometer to make sure it is correct. Correct or write it in if necessary. 7/1/2016 18 Keys License Tag Vehicle Key 7/1/2016 The key ring contains: A tag with the license plate number Key to the vehicle Card key to the Maintenance Yard Gate. Gasoline Credit Card Gate Key Voyager Gas Card 19 Where are vehicles parked? The vehicles are parked by the fence next to the Motor Pool Garage. Motor Pool Garage TESC Vans along fence Shop Bldg 7/1/2016 20 Drivers can leave their personal cars at the Motor Pool while they are on their trip. You can park your vehicle along the fence in back of the garage or out in the front of the Shop’s building. If you don’t have a parking permit for one of the lots on campus – BC or Housing make sure to stop by Parking Services before leaving your vehicle in this area. 7/1/2016 21 Driver Responsibilities As the driver, you are responsible for ensuring that Motor Pool policies are enforced. Use the vehicles for official college purposes only. Restrict passengers to employees, students or other people being transported in the course of official business. Do not allow smoking or alcohol consumption in the vehicle. Lock the vehicle when not in use Pay any tolls, parking fees, or fines resulting from driver negligence. 7/1/2016 22 Seatbelt Use is Mandatory No one wearing seatbelts. 11 people ejected, 7 died Utah State University Sept 2005 7/1/2016 23 Seatbelt Use is Mandatory State law and college policy requires that everyone buckle up – before you pull away from the curb. Statistics show that the majority of people killed in large capacity van accidents were not wearing seatbelts. In the accident pictured on the previous slide, the driver was speeding – at an estimated 75 miles per hour – when the left rear tire blew. The van rolled 4 times – down a ravine. Seven people were killed. All occupants were injured. No one was wearing a seatbelt. 7/1/2016 24 Vehicle Care Responsibilities Using the vehicles is a privilege, not a right. Check oil and water levels when on overnight trips. Please clean the mud off shoes before getting in the vehicle. Don’t put your muddy feet on the back of the seat or the dashboard. Wipe up spills. Return vehicles on time and in a clean and presentable condition. - We expect people to clean up after themselves – remove debris and personal belongings when returning the vehicles. 7/1/2016 25 Vehicle Care Responsibilities cont. Items that are left in the vehicles are taken to lost and found box in the Motor Pool Lot. If not claimed within a week valuable items are then taken to Police Services. Notify the Motor Pool Office (360-867-6354) if the vehicle cannot be returned before 6AM on the day following your trip. 7/1/2016 26 Voyager Credit Card The Voyager credit card issued with each vehicle can be used to purchase: • Gas. All TESC gasoline vehicles use standard, unleaded fuel. Premium fuel is not authorized. • Roadside Assistance - towing charges, key lockout, dead battery, oil, etc. 7/1/2016 27 To Use Voyager Card Good at most gas stations at the pump. Cannot be used inside. Not accepted at Gas Stations in Store Parking Lots (Safeway, Fred Meyer , Costco, etc..) When you swipe card, you will be asked for the vehicle number The PIN number is the numeric digits of the license plate, also shown on the bottom of the card. (enter no letters) Enter the odometer – no tenths. License Plate Number 7/1/2016 28 Vehicle Operating Standards All drivers must have their Use Permit. No driver should drive more than 400 miles or 8 hours in a 24-hour period. A navigator should be assigned for long trips. The navigator/driver team should be replaced at least every 4 hours. College vehicles should not be driven all night even if you have multiple drivers 7/1/2016 29 Vehicle Operating Standards Motor Pool operating standard have been designed to promote safety. Statistics show that drowsiness or fatigue of the operator have been implicated in over 40% of all serious accidents. Studies also show that the most dangerous hours for drowsiness are between midnight and 6 am. For these reasons, college policies prohibits drivers from driving after 11 PM unless you are returning home and will arrive by 3 AM. 7/1/2016 30 Vehicle Return You do not need to refuel Evergreen vehicles before returning. Park the vehicle in the vehicle return area next to the gas pumps in the Facilities yard. Van Return Area 7/1/2016 31 Vehicle Return after 4:30 pm Maintenance yard gate will be locked. Just pass gate card key in front of card reader. The gate will open and close behind you. To leave the motor pool, drive up to the gate on the left hand side. There is a sensor in the ground that will open the gate. You do not need a key to leave the compound. The gate will close automatically after you exit. Pedestrian Gate Card reader 7/1/2016 32 Vehicle Return Continued Enter the return date and ending odometer on the Trip Ticket. Note any problems with the vehicle on the Trip Ticket under the “Remarks” area. End Odometer Return Date Remarks 7/1/2016 33 Vehicle Return Continued Remove garbage and personal belongings. Turn off lights. Check the dome lights. (Dome Lights left on cause dead batteries) Lock all windows and doors. Place the keys, gas receipts and your copy of the Trip Ticket in the drop box located near the gas pumps. Key Return 7/1/2016 34 Delayed Return If the vehicle cannot be returned as scheduled, notify the Motor Pool office 360-867-6354. at If the office is closed, leave a voice mail explaining where the vehicle is and when it will be returned. Vans need to be returned before 6AM the following day so that Garage staff can clean and service them before they go out again that day. 7/1/2016 35 Repairs/Breakdowns Call NAC Fleet Rescue for roadside assistance or towing. Use the Voyager card to pay for the service. Contact Information Is on the Yellow and Black stripped card in the vehicle packet that comes with the key. For major repairs, contact the Motor Pool office for information on how to proceed. If the Motor Pool office is closed, contact Police Services at 867-6000. They will contact the appropriate Motor Pool employee who will call you back with instructions on what to do. 7/1/2016 36 Accidents Stop immediately. If there aren’t any serious injuries, move your vehicle off the road and turn off the ignition. Remove the Accident Package from the glove compartment and follow the steps on the outside of the package. Report all accidents to the TESC Motor Pool office. Complete an accident report. 7/1/2016 37 Who Pays for Accident Related Costs? College if the driver is at fault while operating the vehicle in good faith on official college business. No gross negligence involved. Washington State Self Insurance program pay for damage to property or injuries. No comprehensive insurance. Budgetary unit that rents the vehicle pays repair or replacement cost if College driver was at fault. 7/1/2016 38 When is Driver Liable? Drivers have potential liability if gross negligence was involved in the accident Reckless driving Excessive speed Drugs/alcohol involved OR if the vehicle was being used for Personal Unofficial purposes 7/1/2016 39 Emergency Information Call the Motor Pool office at 360-867-6354 during normal working hours. After hours, on weekends or holidays, contact Police Services at 360-867-6000. Remember, the Motor Pool office telephone number is on your trip ticket. Police Services can be reached via the main campus number. Their number is listed on the accident package that should be in the glove compartment of every vehicle. 7/1/2016 40 Loss Prevention Guide Large Van Handling Characteristics The increased height, length and weight of large cargo and passenger vans affect their handling characteristics. Vans handle differently than sedans even when performing routine vehicle maneuvers. Center of Gravity in Cars The center of gravity for a sedan is usually located at the bumper level of the vehicle. This keeps the car from leaning too far in one direction or another during normal or emergency situations. The low center of gravity also gives the vehicle road stability. Center of Gravity in Large Vans Much higher due to size and shape of van. Center of gravity increases when add cargo or passenger weight. When filled to capacity, high as the steering wheel. Results of High Center of Gravity Compromises the stability of the van especially during quick, unplanned maneuvers such as: Sudden turns Striking a curb at higher speeds Running off the payment Trying to bring wheels back to road surface too quickly. The Impaired Driver Lack of sleep Alcohol or drug use Fatigue Sick The Distracted Driver Minimize distractions when driving Do not use cell phones Don’t eat or drink. Rely on “shotgun” rider to adjust radio, help with directions, operate electronic equipment. Van passengers distract driver How to handle running off the pavement Slow down! But avoid severe brake application. Slow down gradually. Ease vehicle back only after greatly reducing speed. Avoid turning the steering wheel too sharply while returning to road surface. Taking curves too fast Can cause a significant shift of weight causing the van to lean in the opposite direction of the curve. As the weight of van shifts in response to the curve, the tires will come off the roadway and the van will literally flip on its side. Tire Failure A primary contributor to any vehicle rollover is loss off control caused by tire failure Tread separations can result in a dramatic loss of stability and directional control. Causes vehicle weight to shift and become unbalanced.. Because vans, trucks and SUVs have a higher center of gravity, they are particularly susceptible to this result What to do if tire fails Ease gently off the gas Keep a firm grip on the steering wheel While gently easing into the brakes, keep the vehicle pointed straight ahead and gradually reduce your speed. Pull off the road without making any radical steering inputs. What not to do if tire fails Do not hit the brakes hard. . Do not move the steering wheel abruptly. Adverse Weather Postpone trip if weather is bad Reduce speed Hydroplane in wet weather Wind affects stability Leave extra space Before Leaving Check mirrors and adjust as needed Familiarize yourself with location and operation of key vehicle devices (lights, windshield wipers, heater, etc) Check that all equipment/belongings stowed Check that all passengers are seated with seatbelts on Seatbelts Drivers and passengers must buckle up. Eighty percent of people who died last year in single vehicle rollovers were not buckled up. Stopping and Following Stopping distance is longer in van than sedan Allow a three to four second following distance Increase following distance in inclement weather Visualize where vehicle will be in 12 seconds Changing Lanes and Turning Create more space by Reduce speed reducing or increasing speed Use mirrors Ask for help from passengers Put blinkers on early For left turn, start turn farther forward For right turn, start turn as far into the intersection as possible. Backing/Parking the van Try and avoid parking where you need to back out Use spotters Set parking brake On hill, turn wheels so van will roll against curb Back toward driver’s side Backing/Parking the van cont. Do not park large capacity vans in garages. The large height can damage building sprinklers. Confined spaces lead to increased risk of vehicle damages. Loading and Unloading Passengers Park van out of traffic or traveled lane. Turn on hazard flashers Turn ignition off when not in driver’s seat Park on level surface and apply emergency brake Assist passengers as needed Make sure all passengers are clear of van before pulling forward. Brakes on Steep Grades Downshift to let engine compression dictate your speed Maintain speed that reduces need to brake If lose brakes, pump pedal Courtesy pays off TESC Vehicle Use Permit Quiz 1) Which of the following are legitimate uses of a college vehicle? To attend an academic conference To purchase supplies for an academic field trip To buy a gift for your children while at an out of town meeting. 7/1/2016 63 Answer 1) Which of the following are legitimate uses of a college vehicle? To attend an academic conference To purchase supplies for an academic field trip To buy a gift for your children while at an out of town meeting. 7/1/2016 64 Quiz - #2 Is it okay to let students bring their children on a trip if they don’t have childcare? Yes No 7/1/2016 65 Answer #2 Is it okay to let students bring their children on a trip if they don’t have childcare? Yes No 7/1/2016 66 Quiz #3 If your class is going to Seattle to attend a concert and the van is not full, would it be okay to allow students to bring their friends or significant others along? Yes No 7/1/2016 67 Answer #3 3) If your class is going to Seattle to attend a concert and the van is not full, would it be okay to allow students to bring their friends or significant others along? Yes No Again, only people that are part of the group that rented the van should be in the vehicle. 7/1/2016 68 Quiz #4 To be eligible to drive a van, drivers cannot have had a ticket for speeding within the last 3 years? True False 7/1/2016 69 Answer 4 To be eligible to drive a van, drivers cannot have had a ticket for speeding within the last 3 years? True False 7/1/2016 70 Quiz #5 5) The driver is responsible for which of the following? (Check all that are correct) Paying traffic or parking fines Cost of repairing the vehicle damaged in an accident Refueling the vehicle before returning Entering the ending odometer on the Trip Ticket when the vehicle is returned Notifying the Motor Pool if the vehicle cannot be returned on time. Washing and vacuuming the van before returning Making sure all passengers wear seatbelts. 7/1/2016 71 Answer #5 The driver is responsible for which of the following? Paying traffic or parking fines Cost of repairing the vehicle damaged in an accident Refueling the vehicle before returning Entering the ending odometer on the Trip Ticket when the vehicle is returned Notifying the Motor Pool if the vehicle cannot be returned on time. Washing and vacuuming the van before returning Making sure all passengers wear seatbelts. 7/1/2016 72 Quiz #6 You only need one certified driver for each trip. Backup drivers do not need to be certified. True False 7/1/2016 73 Answer #6 You only need one certified driver for each trip. Backup drivers do not need to be certified. True False Anyone who drives an Evergreen vehicle needs a use permit. 7/1/2016 74 Quiz #7 Drivers should not drive more than 8 hours in any 24hour period. True False 7/1/2016 75 Answer # 7 Drivers should not drive more than 8 hours in any 24hour period. True False 7/1/2016 76 Quiz #8 It is okay to drive all night if you have more than one driver and navigator.. True False 7/1/2016 77 Answer #8 It is okay to drive all night if you have more than one driver and navigator.. True False All driving should be completed by 11 PM unless the trip is to return home and is less than 4 hours long. 7/1/2016 78 Quiz #9 Which of the following are legitimate uses of the Voyager Credit Card? Gas for other vehicles on the trip Premium Gas Roadside Assistance 7/1/2016 79 Answer #9 Which of the following are legitimate uses of the Voyager Credit Card? Gas for other vehicles on the trip Premium Gas Roadside Assistance . 7/1/2016 80 Quiz #10 If you are involved in an accident, which of the following are true? You only need to report the accident to the TESC Motor pool if the college vehicle is damaged. TESC Motor Pool will fill out the accident forms. 7/1/2016 81 Answer #10 If you are involved in an accident, which of the following are true? You only need to report the accident to the TESC Motor pool if the college vehicle is damaged. TESC Motor Pool will fill out the accident forms. Neither: All accidents must be reported to the Motor Pool and you must fill out the accident form. If there is any appreciable damage or injuries, police should be called to investigate. 7/1/2016 82 Quiz #11 Which of the following are examples of a situation where the driver may be responsible for accident related costs? The driver was driving under the influence of alcohol or drugs. The driver was picking up his/her children from the baby-sitter’s before returning the vehicle. The driver received a ticket for speeding. 7/1/2016 83 Answer #11 Which of the following are examples of a situation where the driver may be responsible for accident related costs? The driver was driving under the influence of alcohol or drugs. The driver was picking up his/her children from the baby-sitter’s before returning the vehicle. The driver received a ticket for speeding. . 7/1/2016 84 Quiz #12 Who should you call if you have a problem with the vehicle and the Motor Pool office is not open? 7/1/2016 85 Answer #12 Who should you call if you have a problem with the vehicle and the Motor Pool office is not open? Police Services at 360-867-6000. They have a callback list and will contact the appropriate person to help you. 7/1/2016 86 Quiz Questions Question #1 Which of the following contribute to the potential for large vans to be involved in a rollover accident? Excessive Speed Improperly inflated tires Driver distraction All of the above Answer to Question #1 Which of the following contribute to the potential for large vans to be involved in a rollover accident? Excessive Speed Improperly inflated tires Driver distraction All of the above Question #2 A large passenger van will “drive” and react similarly to a standard passenger vehicle. True False Answer to Question #2 A large van will “drive” and react similarly to a standard passenger vehicle. True False Question #3 Which of the following are true? The high center of gravity in large vans helps give the vehicle road stability. The center of gravity in large vans is not much higher than sedans when lightly loaded. Answer to Question #3 Which of the following are true? The high center of gravity in large vans helps give the vehicle road stability. The center of gravity in large vans is not much higher than sedans when lightly loaded Both are false Question #4 If your tire blows out, you should Keep both hands on the steering wheel Pump the brakes hard to slow down quickly Pull off the road gradually. Answer Question #4 If your tire blows out, you should Keep both hands on the steering wheel Pump the brakes hard to slow down quickly Pull off the road gradually. Braking hard can help destabilize your vehicle. Question #5 It is not necessary for passengers in large vans to wear seatbelts. True False Answer to Question #5 It is not necessary for passengers in large vans to wear seatbelts True False Question #6 A ten (10) second following distance between the van and the vehicle in front of the van is a recommended minimum. True False Answer to Question #6 A ten (10) second following distance between the van and the vehicle in front of the van is a recommended minimum. True False Question #7 When parking on an incline/decline, it is not necessary to apply the parking brake if you shift the transmission into PARK. True False Answer to Question #7 When parking on an incline/decline, it is not necessary to apply the parking brake if you shift the transmission into PARK. True False Question #8 Vehicle momentum can increase the chance of rolling a large passenger or cargo van when cornering. True False Answer to Question #8 Vehicle momentum can increase the chance of rolling a large passenger or cargo van when cornering. True False Question #9 When traveling down a long, steep downhill stretch, you should: a) Down-shift b) Hold your foot on the brake c) Not use the brakes d) A and B Answer to Question #9 When traveling down a long, steep downhill stretch, you should: Down-shift a) Hold your foot on the brake b) Not use the brakes c) A and B Question #10 You are driving when your cell phone rings. You should: a) Answer the call b) Have someone else answer c) Ignore the call d) B or C Answer to Question #10 You are driving when your cell phone rings. You should: a) Answer the call b) Have someone else answer c) Ignore the call B or C Question #11 Many large van accidents are caused by “overcorrecting”. True False Answer to Question #11 Many large van accidents are caused by “overcorrecting”. True False Question #12 When backing a van into a parking space, you should: Back toward the driver’s side Use spotters Avoid situations where you need to back All of the above Answer to Question #12 When backing a van into a parking space, you should: Back toward the driver’s side Use spotters Avoid situations where you need to back All of the above Question #13 When loading and unloading passengers, you should: Turn on your headlights Park the van out of traffic or the traveled lane Leave the motor running while you assist passengers Answer to Question #13 When loading and unloading passengers, you should: Turn on your headlights Park the van out of traffic or the traveled lane Leave the motor running while you assist passengers Flipped Dump Truck •AAA is not going to believe this one •And you thought YOU had a bad day? •And they said it couldn't be done! •Apparently UPS didn't see the "this side up" sticker when they delivered it. •Archeologists unearth the real way Egyptians hauled blocks for the pyramids •Belly up! •Check your speed before the corners More Dump Truck Trivia •I knew there was a reason they posted that "5 MPH" speed limit sign. •Isn't there an easier way to change the tires? •Now we can get at those pesky hard-to-reach grease fittings. •Oil changes got a lot easier for this crew once they realized the oil pan had a drain plug. •OK, team, remember to lift with your knees! OK, lets get our story straight before the boss gets back