Funding/Sponsorship Information
www.hispanicpolicy.org
www.txstate.edu/hpn
Submit completed application forms via e-mail to HPN Treasurer,
info@hispanicpolicy.org. The Hispanic Policy Network (HPN) meets to
consider proposals once a month. You must submit your proposals at least
6 weeks prior to your event so that you will have funds available well in
advance of your event. No late proposals (submitted less than 1 month
prior to the event) will be accepted or considered for funding. It is
imperative that you carefully consider application deadlines and plan
accordingly.
Funding Guidelines/Priorities
1) HPN funding is intended to provide seed money for programming that
promotes diversity, not to fund an entire event. Funding will be considered
for events that promote the mission of HPN: HPN is a staff and faculty
organization committed to the improvement of higher education
opportunities for Hispanics. (www.hispanicpolicy.org)
2) HPN funding will be given priority consideration to active/paid members
of HPN and their corresponding programming initiatives.
Procedures for submitting proposal
1) Submit an electronic copy of your completed Application (including a
detailed budget) and supporting documentation for program funding to
the HPN Treasurer, info@hispanicpolicy.org or upload to our Texas State
University Website www.txstate.edu/hpn. Applications are due at least
one month prior to the event date. Proposals deemed complete will be
distributed to HPN officers and reviewed at the next scheduled meeting.
2.) An organization representative MUST present the proposal orally and
answer questions at an HPN board meeting. Failure to do so will result in
your proposal not being considered and placed on the agenda for the
next board meeting. If a representative is not present at the 2nd meeting,
the proposal will be considered void.
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3.) HPN will notify the contact person for your event whether your
proposal has been approved for funding and the amount of funding
approved within one week of the oral presentation.
4.) A representative of the organization receiving the funds, must then
contact HPN Treasurer, info@hispanicpolicy.org to discuss the procedures
for acquiring the funds.
5.) A completed Post Evaluation Form must be submitted to HPN.
Within 2 weeks after the event is held. Failure to submit this Post Evaluation
Form will disqualify you from receiving funding for future events. Please see
the Evaluation Form for details.
Hispanic Policy Network
601 UNIVERSITY DRIVE │ SAN MARCOS, TEXAS 78666-4616 │ phone (512) 245-9080 │ email info@hispanicpolicy.org│
WWW.HISPANICPOLICY.ORG
Texas State University, founded in 1899, is a member of the Texas State University System.
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Application for Funding
All of the following must be filled out for sponsorship to be considered
I.
Name of event:
Application Date:
Date of Event:
Target Audience:
Expected number of participants/attendees:
Event Location:
Organization Name:
Advisor:
Contact Person for Event:
E-mail:
Phone #:
II.
Please describe how this event will promote the mission of HPN.
[Enter response here]
III.
List funding sponsorship received from HPN within the last 12 months:
Event:
Date:
Amount Funded:
$
$
$
Hispanic Policy Network
601 UNIVERSITY DRIVE │ SAN MARCOS, TEXAS 78666-4616 │ phone (512) 245-9080 │ email info@hispanicpolicy.org│
WWW.HISPANICPOLICY.ORG
Texas State University, founded in 1899, is a member of the Texas State University System.
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IV.
Program Budget: Fill in this section completely even if information is
provided as an attachment.
SPECIFIC FUNDING AMOUNT REQUESTED: ___________ (Do not give a range)
Itemized Expenses of event (If Applicable):
Honorarium
Printed materials
Awards
Room rental
Equipment
Food
Other
Sources of Sponsorship
TOTAL:
$
$
$
$
$
$
$
$
$
Disbursement of all funds must follow State and University purchasing guidelines.
V.
Please have all responsible parties sign in the appropriate sections below.
Requestor’s Signature:
Date:
Advisor's Signature:
Date:
Hispanic Policy Network
601 UNIVERSITY DRIVE │ SAN MARCOS, TEXAS 78666-4616 │ phone (512) 245-9080 │ email info@hispanicpolicy.org│
WWW.HISPANICPOLICY.ORG
Texas State University, founded in 1899, is a member of the Texas State University System.
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Post Evaluation Form
Return this form and all of your original receipts in an envelope to the HPN
Treasurer within 2 weeks of your event. Failure to return this form within the
two-week deadline will result in your organization deemed ineligible for
future funding. If moved to the status of ineligible for future funding,
organization leaders will be required to meet with HPN President to
request reinstatement to “Active” status of eligibility.
1. Date of Event:
2. Title of Event:
3. Did you collaborate with another organization? If yes, please list.
4. Number of students actively involved in planning and conducting the
event and their roles?
5. Who was your target audience?
6. Approximate number of people in attendance?
7. Did your program accomplish the goals aligned with the mission of
HPN proposed in your application? If yes, how? If not, why not?
8. Strengths of the event:
9. Weaknesses of the event:
10. What changes and/or modifications will you make if you conduct this
event again?
Hispanic Policy Network
601 UNIVERSITY DRIVE │ SAN MARCOS, TEXAS 78666-4616 │ phone (512) 245-9080 │ email info@hispanicpolicy.org│
WWW.HISPANICPOLICY.ORG
Texas State University, founded in 1899, is a member of the Texas State University System.