7/1/2015
Texas State University
FY2016 Payroll Deadlines for Students, Hourly and Non-student Non-regular (NSNR) Employees
The FY 2016 hourly deadlines for Student and Hourly employees are reflected below. Time entry may only be
made once the PCR has been processed and entered into the SAP HR System.
For Student PCR Processing information, please click on this link for the HR Master Data Center at:
http://www.hr.txstate.edu/hrmasterdatacenter.html
Payroll Period
September 1 – September 15
September 16 – September 30
October 1 – October 15
October 16 – October 31
November 1 – November 15
November 16 – November 30
December 1 – December 15
December 16 – December 31
January 1 – January 15
January 16 – January 31
February 1 – February 15
February 16 – February 29
March 1 – March 15
March 16 – March 31
April 1 – April 15
April 16 – April 30
May 1 – May 15
May 16 – May 31
June 1 – June 15
June 16 – June 30
July 1 – July 15
July 16 – July 31
August 1 – August 15
August 16 – August 31
Employees must enter Hours
By Close of Business
Time must be approved
By Close of Business
September 17
October 2
October 19
November 4
November 16
December 1
December 15
January 4
January 19
February 3
February 17
March 2
March 21
April 4
April 18
May 4
May 17
June 2
June 17
July 6
July 19
August 3
August 17
September 2
September 18
October 5
October 20
November 5
November 17
December 2
December 16**
January 5
January 20
February 4
February 18
March 3
March 22
April 5
April 19
May 5
May 18
June 3
June 20
July 7
July 20
August 4
August 18
September 6
Pay Date
September 30
October 15
October 30
November 16
November 30
December 11**
December 31***
January 15
January 29
February 15
February 29
March 11***
March 31
April 15
April 29
May 16
May 31
June 15
June 30
July 15
July 29
August 15
August 31
September 15
Any time entered and approved after the dates indicated above will be processed the following pay period.
*Due to the end of the Fall Semester, Students, Hourly and Non-student Non-regular (NSNR) Employees will be paid for hours
worked November 16 - 30 on December 11, 2015.
** Time approvals for this period deviate from the normal schedule - Pay particular attention to these deadlines/pay dates.
*** As the University will be closed for the Christmas Holidays, pay checks will be handled in this manner:
1.
Direct Deposit (ACH) - Employees will receive their automatic bank deposit on 12/31/2015, the same as other pay dates.
2.
Paper Checks – Employees have two options to choose from:
a. Pay checks may be mailed - All employees requesting their pay checks be mailed for this period only, must send a
written request to the Payroll and Tax Compliance Office, or via email to: payroll@txstate.edu
b.
All remaining Pay Checks will be available on January 4, 2016 when the University Reopens for Business.
****Due to Spring Break Week, March 14-18 2016, Students, Hourly and Non-student Non-regular (NSNR) Employees will be paid
for hours worked February 16 – 29 on March 11, 2016.
Please make sure to print and post a copy of this information for the appropriate employees in your office. For additional
information, please see the homepage for Payroll and Tax Compliance at: http://www.txstate.edu/payroll/ or visit them on
campus in the JC Kellam Building, 5th floor, room 516 or call (512) 245-2543.