FY14 Sponsored Programs
Expenditure Report
Prepared by the Office of the Associate Vice President
for Research and Federal Relations
(Internal Report)
Types of Research Expenditures in
this Report
 Total Sponsored Programs Expenditures-Expenditures from awards
made from external entities and support instruction, public service
and research functions. In this report, indirect costs are included.
Total Sponsored Programs expenditures are not reported to the
THECB.
 Restricted Research Expenditures-Expenditures from funds awarded
by an external entity and which are restricted for support of
defined research functions. May include grants, contracts or gifts
from Federal, State and Private funding sources. Indirect costs are
not included in THECB report.
 Total R&D Expenditures-The sum of expenditures from a
combination of internal and external funds used to support only
research functions. These expenditures reflect the entire research
enterprise of the institution and are reported annually to the
THECB.
National Research University
Funding Eligibility
Mandatory requirements
• ERU designation
• $45M in restricted research expenditures
Optional requirements
• endowments ($400M)
• number of Ph.D. degrees awarded (200 per year)
• freshman class of high academic achievement (at least 50 percent of first time entering
freshmen in top 25 percent of high school class)
• recognition of research capabilities and scholarly attainment (Association of
Research Library membership, Phi Beta Kappa Chapter, or Phi Kappa Phi Chapter)
• high quality faculty (5-7 faculty with various international and nationally recognized
awards)
• high-quality graduate education (reflected in number of programs and graduation rates)
Research Component of Total
Sponsored Programs Expenditures
% Research 62%
61%
68%
66%
76%
The percentage of sponsored programs expenditures attributed to
Research increased to it highest level.
FY13-14 Variance Analysis
• Total Sponsored Programs expenditures are comprised of awards
classified as Instructional/Public Service and Research.
• Grants expire, commence or carry forward to next fiscal year (due to
multi-year awards and/or from no cost extensions).
• Research expenditures were essentially unaffected so the net
reduction in expenditures occurred in Instructional/Public Service.
• FY13 had 118 active Instructional/Public Service awards with $12M
in expenditures.
• 61 FY13 awards carried forward into FY14 while 57 terminated.
• FY14 had 27 few accounts with 91 active awards (61 from FY13 and
30 new accounts) with $8M in expenditures. The expenditures from
30 new FY14 accounts ($3.1M) offset the loss in expenditures from
57 FY13 accounts that completely expired. With 27 fewer accounts
there was less opportunity to offset reductions.
• The net change in total sponsored programs expenditures resulted
from 61 FY13 awards ($8M) that carried forward to FY14 ($4M) or
a difference of $4M. Based on the award periods the most likely
reason for the decline was non-availability of funding to spend.
Submitted Proposals
FY13-14
Variance
Analysis
Summary: Approximately 83% ($3.3M) of the $4M difference in
instruction/Public Service expenditures occurred in the following 9 awards
shown below.
ASSUMPTION: Most were short-term or scheduled to expire completely
within FY13, but no-cost extensions were granted to carry forward
residual available funding into FY14.
•
•
•
•
•
•
•
•
Nursing Program State Appropriation-4yr (9/1/11-8/31/15) $877 award had
$624K in expenditures during FY13 that dropped to $9K in FY14 ( D = $615K).
Migrant Education Program-Federal Funding, 5yr award (9/3/08-9/30/13) $4M
award had $685K in expenditures during FY13 that dropped to $29K in FY14 (D
= $656K).
TXSSC-State Funding, 1yr 9/1/12-8/31/13, $828K in expenditures during FY13
that dropped to $12K in FY14 (D = $816K)
College Access Challenge, 1 Yr, 8/12-7/13, $277K dropped to $880 (D = $276K)
CAMINOS-Private funding $148K dropped to $5K (D = $143K)
2XSBDC-State Funding, 1 Yr 9/1-8/31/13 $457K dropped to $13K (D = $444K)
Crimestoppers-State Funding , 1Yr 9/1/12-8/31/13 $248K dropped to $2K (D =
$246K)
ALERRT- State funding 2 yr. (2/1/12-9/30/14) $198K award had $149K in
expenditures during FY13 that dropped to $1K in FY14 (D = $148K).
5 Year Trend in Sponsored Program
Expenditures By Unit
Unit
FY10
FY11
FY12
FY13
FY14
Applied Arts
$7,796863
$7,819,466
$7,958,930
$7,204,380
$7,784,326
Business
$722,883
$820,638
$1,036,386
$907,782
$845,219
Education
$5,264,679
$5,469,048
$3,980,515
$3,311,781
$1,541,627
Fine Arts &
Communication
$8,797
$15,702
$48,179
$22,084
$119,201
Health
Professions
$1,462,902
$2,382,483
$3,068,693
$3,337,989
$697,141
Liberal Arts
$2,242,771
$2,211,240
$1,887,372
$1,426,837
$1,959,702
Science &
Engineering
$6,123,251
$7,041,523
$9,400,556
$9,504,772
$7,714,262
University Centers
$7,182,873
$7,680,241
$7,634,793
$7,803,215
$8,431,014
$572,152
$999,931
$1,494,225
$1,542,432
University College
VPSA
$1,272,798
$1,340,721
$2,488,687
Restricted Research Expenditures
Approximately 60% of research expenditures emanate from Federal
Sources, 20% from State sources and 20% from Private sources.
Over the last two fiscal years the 4th quarter has underperformed
By 27% compared to previous years.
Restricted Research Expenditures by
Quarter
FY 2012
PRIOR YEAR FY 2013
CURRENT YEAR FY
2014
Quarter
Variance %
Quarter
Variance $
Cumulative
Variance %
Cumulative
Variance $
1st Qtr
3,623,922.90
4,149,947.92
4,687,032.58
12.94%537,084.66
2nd Qtr
4,980,574.42
5,662,676.15
4,722,085.91
(940,590.24
-16.61%)
3rd Qtr
5,213,146.74
5,325,790.50
5,791,738.86
8.75%465,948.36
0.41%62,442.78
4th Qtr
7,943,931.43
5,806,337.55
5,756,325.26
-0.86%(50,012.29)
0.06%12,430.49
21,761,575.49
20,944,752.12
Total
20,957,182.61
12.94%537,084.66
-4.11%(403,505.58)
All Emerging Research Universities’
Restricted Research Expenditures
University
FY 2014
FY 2013
FY 2012
FY 2011
FY 2010
Univ. of Houston
$62,194,303
$61,151,281 $51,663,426 $53,100,109 $56,564,687
Texas Tech
$46,853,386
$40,735,021 $46,106,813 $50,205,458 $50,071,546
UT at Dallas
$44,204,399
$43,944,356 $45,573,771 $43,659,514 $40,906,393
UT at El Paso
$38,979,843
$44,057,028 $43,156,720 $40,179,653 $37,813,868
UT at Arlington
$30,168,446
$32,082,256 $32,284,249 $29,869,344 $32,288,186
UT at San Antonio
$23,640,919
$29,163,969 $32,356,827 $30,429,992 $28,084,442
Texas State University
$20,957,181
$20,944,752 $21,761,575 $19,078,112 $17,778,634
University of North Texas
$17,524,364
$17,748,903 $16,557,183 $14,476,509 $13,293,480
Total Research and Development
Expenditures
Total R&D Expenditures by
Quarter
FY 2012
PRIOR YEAR FY CURRENT YEAR
2013
FY 2014
Quarter
Variance %
Quarter
Variance $
Cumulative
Variance %
Cumulative
Variance $
1st Qtr
6,706,259.17
7,623,584.74
9,219,378.05
20.93%1,595,793.31
20.93%1,595,793.31
2nd Qtr
8,272,776.46
9,502,183.11
8,343,251.33
-12.20%(1,158,931.78)
2.55%436,861.53
3rd Qtr
8,683,740.39
8,687,681.28
10,704,845.83
23.22%2,017,164.55
9.51%2,454,026.08
4th Qtr
13,000,887.51 11,239,741.58 10,997,316.14
-2.16%(242,425.44)
5.97%2,211,600.64
Total
36,663,663.53 37,053,190.71 39,264,791.35
All ERU Total R&D Expenditures
(FY 2011)
(FY 2012)
(FY 2013)
% internal
Funding of
FY13 Exp.
(FY 2009)
(FY 2010)
University of
North Texas
$22,557,512
$24,715,921
$25,422,991
$29,890,743
$32,463,048
45
Texas State
University
$24,494,208
$30,560,431
$33,486,998
$36,663,663
$37,053,191
43
Texas Tech
University
$85,901,979
$125,817,503
$142,762,792
$132,542,194 $137,563,727
70
University of
Houston
$87,401,266
$95,929,703
$93,756,014
$92,779,251 $107,201,997
43
The University
of Texas at
Arlington
$55,621,050
$63,589,995
$65,959,123
$71,381,648
$77,651,828
59
The University
of Texas at El
Paso
$56,020,039
$66,037,604
$69,480,347
$71,956,741
$76,740,368
43
The University
of Texas at
Dallas
$65,804,534
$82,043,502
$93,230,313
$90,700,157
$98,842,525
56
The University
of Texas at San
Antonio
$46,521,487
$48,651,962
$56,833,861
$54,395,160
$51,417,892
43
Proposals Submitted by Unit
Barriers to Writing Proposals
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Lack of incentive in Faculty Reward
System.
No expectations for leveraging REP.
Can do research without funding.

“Don’t know where to look for funding
for my research.”
Internal process is too complicated.
Sr. level mentors that have successful
funding track records aren’t available or
willing to help me.
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

Don’t know how to write proposals.
Not familiar with agency missions.
Don’t have anyone to help me
develop my research agenda and
review my proposal.
No recognition for proposal submission.
Difficulty navigating all of the required
forms and certifications required for
submission.
Grants are too hard to manage and no
departmental support.

Don’t know how to find
collaborators.
Need a graduate assistant to help
me with the data collection.
Need preliminary data
Don’t have needed cost share.
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


Workload Issues-No time to write
proposals.
First year faculty may not have
adequate publications to
successfully compete for funding.
The items above are the result of internal discussions, NORDP and other
literature and survey results.
Strategies to Increase Proposal
Submissions
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•
Faculty evaluation criteria should encourage proposal submission.
Add points to REP proposals that outline plan for securing external
funding.
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•
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Encourage faculty to use PIVOT, Foundation Center, Grants.gov, etc.
Encourage faculty to contact their ADR and/or RC.
Promote MIRG as an avenue for building teams that can compete for large
external proposals.
AVPR should develop a more user friendly website so that faculty can
more easily find resources.
Promote Research Profile System as a means to elevate University profile
to external entities.
Develop a formal mentoring program for Junior Faculty.
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Launch a process (or social media campaign) recognizing proposal
submissions and awards.
Provide institutional data and narrative context.
Host faculty appreciation lunch/dinner to recognize proposal
submissions.
Perform funding searches for faculty.
Assist faculty with outlining all requirements prior to referring to OSP.
Showcase funding Success Stories via press release.