VOLUNTEER ROLE DESCRIPTION
4-H Fair/Show Committee
Purpose:
Supervise, plan and coordinate activities of annual 4-H Fair/Show in
cooperation with 4-H project fair superintendents.
Success Criteria:
4-H families and volunteers participate in a positive learning experience to
evaluate 4-H projects.
Time Required:
One year
Responsibilities:
•
Target Dates:
September
Resources Available:
Resource Files; Consultation with Former Committee Members; Extension
Staff; Superintendents.
Attend meetings of the committee
 Consult with Extension Staff and local county fair board (if necessary) to
select date(s)
 Identify& recruit 4-H Show Superintendents
 Communicate information on judging procedures to superintendents
 Secure judges for project areas
 Secure Food Stand Manager, if needed
 Trouble-shoot during 4-H Fair/Show
 Accept registration of complaints and suggestions and forward
appropriately
 Secure trophy and award sponsors and organize Parade of Champions
 Prepare grounds, including any decorations, before show and clean up
afterwards
 Assist when needed during the 4-H Fair/Show
 Develop a risk management plan for fair/show and related events
 Secure insurance and certificates of insurance as needed
 Provide orientation for 4-H show superintendents and other helpers as
well as judges
Survey past superintendents for comments and suggested
changes. Appoint superintendents for next 4-H Fair/Show.
January
Review last year’s fair book and suggested State Fair changes
to update current 4-H Fair/Show Book.
March 1
Fair Book Copy due; Contact judges.
May 31
All trophy and award sponsors secured; All judges secured.
June-August Conduct 4-H Fair/Show and complete Fair finish-up activities.
Training Opportunities: Orientation meetings in September; Individual Consultation with Extension
Staff; 4-H Volunteer Trainings (Risk Management; Working with Others;
Conflict Resolution, etc.), Former Committee members.
Report to:
Unit Educator, Youth Development and/or 4-H Community Worker
VOLUNTEER ROLE DESCRIPTION
For Questions, Contact: Unit Extension Youth Staff
________________________(Address)
________________________(Phone)
Date: 02/03