New 4-H Family Fair Orientation

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New Family Fair Orientation

Presented by:

Deanna Roby & Doris Braddock

University of Illinois Extension, Kane Co.

4-H Youth Development Staff

Welcome!

• Thanks for visiting this site.

• We hope to give you enough information to get through the fair without feeling frustrated and lost.

• Please feel free to ask questions.

Just give us a call.

Please Read!

• Fair Orientation Handbook (this will be mailed to you in May)

• Summer 4-H Newsletter

• Fairbook

• Any mailings sent to your child

Purpose of 4-H Shows @ Fair

• Members have selected projects.

• Work done in project helps prepare youth for the fair exhibit, not always the actual exhibit.

• Fair is an opportunity for 4-H’ers to showcase the skills and knowledge they have gained.

• 4-H’ers are not required to exhibit at the fair.

What can be exhibited at the fair?

• At your May 4-H club meeting, you should be receiving a Fair Registration Form. 4-H’ers will register for what they are exhibiting at the fair on this form.

• It is linked to project enrollments. Youth must be enrolled in a project area to register for an exhibit in that same area.

Fair Registration Forms for the Dog & Small

Pet Shows are due June 3; all others are due

June 10.

When is the fair?

• For the public, the fair is open Wednesday,

July 20 through Sunday, July 24.

• For 4-H members, the majority of project check-in and judging is July 19.

• Livestock/animal project members check-in on July 20. Judging occurs throughout the week.

• Some things happen before this week.

• See tentative schedule.

Who organizes the fair?

• Two separate organizations.

• University of Illinois Extension organizes anything related to 4-H.

• The Kane County Fair Association organizes everything else (rides, attractions, entertainment, food vendors, commercial exhibits, fair hours, admission/parking costs, etc.).

Where are the fairgrounds?

• The grounds are located in St. Charles on

Randall Road between Routes 64 and 38.

• See fairgrounds map

( http://www.kanecountyfair.com/maps.cfm

)

• Parking is available in the grassy area in front of grounds. It is accessible from the

Extension Office parking lot.

• Once the fair opens to the public, you will need an admission pass to utilize the pedestrian entrance gate in the parking near the Extension Office.

What is the fairbook?

• It is the communication tool that we use to describe all of the exhibit requirements for 4-H projects youth may exhibit.

• It is available online.

• There will be no Open Shows at the 2016

Kane County Fair

Where do the exhibit requirements come from?

• Most of the 4-H exhibit requirements are determined by the exhibit requirements for the 4-H portion of the Illinois State

Fair.

• 4-H fair superintendents and the 4-H Fair

Committee review exhibit requirements each year and make suggestions for changes.

Project Check-in

• All general and home economic projects are checked in on Tuesday, July 19, in the

4-H/Industrial Building between 1:30 and

5:30 p.m. (If you have numerous exhibits, try to check in early in the day!)

• All live animals (except dogs & small pets) are brought to the fairgrounds on July 19.

Times vary – refer to fairbook.

What happens during project check-in?

• For general & home economics projects, the main check-in tables are in the northeast corner of the building. Pick up exhibit tags here – proceed to the parent’s gallery.

• In the parent’s gallery, youth can attach exhibit tags to their projects. Bring supplies needed.

• Parent’s may not go beyond this area.

How does the project get judged?

• The building is divided into categories.

Refer to map on the website.

• With exhibit tags attached, youth proceed to the appropriate area(s) to check in project(s) with a superintendent. We will have helpers for this process if needed.

• They might immediately see a judge for a conference or they may have to wait.

What is conference judging?

• This type of judging brings 4-H members and judges together to evaluate project exhibits.

• It allows 4-H’ers to learn how to improve knowledge and skills.

• 4-H’ers can share their project experiences.

• It is great preparation for the future!

How long does judging take?

• Judges are encouraged to spend 5-7 minutes with each child. Some take longer than others.

• Judging is scheduled to run from 2-6 p.m.

• Timing for judging really depends on the number of exhibits. Allow extra time for busy judges and areas.

• Please be patient and plan to spend the afternoon at the fairgrounds.

What do all the ribbons mean?

• The judging process has two phases.

• The first phase is non-competitive.

Everyone is given a blue, red or white ribbon based on their own merit.

• The second phase is competitive. Projects are judged against each other.

• Refer to ribbon posters which are hung in the building.

How does the IL State Fair

(ISF) figure into this?

• At the ISF, the State 4-H office organizes a junior show for 4-H members from across the state.

• 4-H’ers must be age 8 as of 9/1/15 to be eligible.

• In general & home economics projects, county fair exhibits are selected to represent county at the ISF.

• In livestock, any member can participate.

How will you know if a project is selected for the ISF?

• Projects from our fair selected for the

ISF, will have a state fair delegate or alternate ribbon on them.

• 4-H’ers can send one non-livestock exhibit to the ISF if selected.

• State Fair Delegates & Alternates are asked to mark choices on the state fair board in the 4-H/Industrial Building.

• There are also registration papers and an orientation packet for delegates.

When is project check-out at the county fair?

• All projects can go home beginning at 5:00 p.m. on Sunday, July 24.

• We ask that projects be picked up by 6:00 p.m. that evening.

• 4-H’ers who take projects earlier than the scheduled release time may forfeit their right to exhibit in future 4-H shows.

Are we charged admission to the fair?

• 4-H members exhibiting in the fair will receive a season pass at no charge.

• Adult volunteers who serve as a superintendent also receive a season pass.

• Some volunteers are given one day passes.

• All others are asked to pay the admission fee.

• Season passes do not include rides, attractions, food, entertainment, etc.

What are 4-H premiums?

• 4-H premiums are a monetary incentive for

4-H exhibits at the fair and dependent upon the state budget.

• Premium checks are distributed only after the funds are received from the state.

• The process to determine premiums is called the x-factor. See your Fair

Orientation Handbook for more details.

Questions, Suggestions &

Comments

• Fair related questions can be addressed to your 4-H leader, junior leaders, other 4-H families, or the Extension Office staff.

• We are always open to your thoughts and ideas about the fair. It is best if they are in writing.

Thank You!

• We hope that you find the information in this presentation helpful.

• As always, please don’t hesitate to ask question if you need more information.

• See you at the fair!

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