2011-2012 REMINDERS TO POLK COUNTY 4-H LEADERS
Health Forms Health forms for 4-H Members are required for any 4-H field trips or
overnight
activities. Forms are available at the Extension Office. All 4-H Leaders should have
completed
Health Forms on hand, and should check with their 4-H’ers regularly to make sure
the info is current.
Fundraising, Please contact the 4-H staff at the OSU Extension Service office if
your group is considering a fundraiser. You must inform the 4-H Office either by
phone or e-mail prior to having a fundraiser. We have a fundraiser form for your
club or leader to fill out which will remain on file at the Extension Office. You must
again inform the 4-H Office after your fundraiser to let them know how much
profit you made on your fundraiser. It is important to not continually ask the
same people for donations and to avoid duplicate fundraising activities by
different clubs.
Insurance, Polk County 4-H clubs participate in a variety of fundraisers for various
projects each year. Just a reminder that 4-H leaders are not covered by the state’s
tort liability policy when conducting or participating in 4-H club fundraising
events. When fundraising, the purpose should be clear and communicated as part
of the fundraising process. Money collected in the name of 4-H belongs to 4-H,
not to individuals. When clubs disband, any property or money that belongs to
the club needs to be given to the Polk County
4-H Leaders’ Association or to another 4-H club. It cannot be divided among the
remaining members at the time of disbanding. If you plan to conduct a food
fundraiser, check with the Polk County Community Development Department for
current requirements. It is advised that at least one individual present at the
fundraiser have a current food handler’s card.
New Members, prospective 4-H members call our office throughout the year and
ask
about joining a club. If you indicated on your Leader re-enrollment form that you
are accepting new members, we may call or e-mail you regarding these new
members. Remember, it is important to call them promptly! Even if your club has
not had a meeting yet, prospective members deserve to hear from you. When
you don’t call them, they get discouraged and often decide that they don’t want
to join 4-H after all. If your club is full, please call our office and let us know.
Policy on Naming 4-H Clubs, As part of the Civil Rights and Affirmative Action laws
and procedures, it is important that every reasonable effort be made to ensure
that 4-H club and group names reflect an atmosphere and intent to be open to all
interested youth and their families. No 4-H club or unit may have a name that
could be perceived as prejudicial based on race, religion, sex, sexual orientation,
national origin, age, marital status, disability, or disabled veteran or Vietnam-era
veteran status. There may be some club names that do not violate any affirmative
action policy, but which are still inappropriate. Use good common sense in
choosing names that can be used in publicity, promotions, etc. without causing
any harm to
the name and image of the 4-H Youth Development Program.
Using the 4-H Name & Emblem, The Official 4-H Emblem is a clover with four
leaves and an “H” on each leaf. The clover’s stem must point to the right as you
look at the image. The 4-H Emblem is not a plain four-leaf clover. The 4-H Emblem
should always appear in its entirety – meaning it should always appear as a whole
and complete image. This means: Don’t remove any leaves or have an image
superimposed over the top of any of the leaves. Do not cut off a leaf by running it
off the edge of the paper. Do not distort or warp the dimensions of the emblem.
Keep it upright. The official and preferred color of the 4-H Emblem is 100 percent
PMS 347 green. The clover can also be white, black, or metallic gold. The H’s on
the clover can be white, metallic gold (only on a green clover), green (only on a
white clover), or black. Do not use other colors. The 4-H emblem should never be
screened, shaded, gradated, or appear in a multi-colored hue. Contact the
Extension Office for a more complete info sheet on Using the
4-H Name and Emblem.