Revised: 7/1/2016
Laptop and Resource Checkout Policy
This document sets forth the policy of the GEAR UP Wyoming program with respect to equipment
checkout. All students who use the laptops, calculators, and other resources are required to comply with
this policy statement.
Please initial each line item to indicate that you have read and understand the policies:
1. ____ USE
The laptops, calculators, and book resources are to be used for academic purposes only. There
are limited numbers of items available to check out. Please make sure you have a specific need
to check out these items from GEAR UP.
2. ____ CONTENT
Any files, documents, or information created on the laptops or calculators must be saved to a
flash drive, or external hard drive, prior to returning the checked out item. Any files, documents,
or information saved on the checked out item will be deleted once returned. NO programs may
be downloaded to, added to or deleted from the laptop or calculator without prior written
consent by the GEAR UP staff. If you need a flash drive for document storage, please let the GEAR
UP staff know prior to checking out the laptop.
3. ____CARE
The laptops, calculators, and books are for community use. Please respect the items checked out
and return them in the condition in which you received it. If the items are visibly or
technologically damaged when returned, the student who checked out the item (s) may be
financially responsible for repairing the damage done to the item (s). Again, please be cautious
when using checked out items and notify GEAR UP staff immediately if items are damaged, lost,
or stolen. It is the responsibility of the student to maintain the quality of the items checked out.
Please look over items and test items in the presence of a GEAR UP staff member before
checking out items. Also, when returning items, please inspect returned items with a GEAR UP
staff member to ensure no charges will be placed on your account.
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Revised: 7/1/2016
4. _____CHECK-OUT TIME
Laptops, calculators, and other resources may be checked out for up to a semester. This checkout will just need renewed each month to see the condition of the technology item. Any GU staff
member can help in checking out technology items. The items will need to be renewed at the last
week of the month (excluding December due to Winter Break). E-mail reminders will also be sent
out to assist the student. The items are available for checkout Monday through Friday, 8:00 AM
to 4:00 PM.
5. _____LATE FEES
If a checked out item is not returned by the due date, the student will become financially
responsible for the checked out item (s). If the checked out items (s) are not returned within
seven (7) days after the due date, the student will receive a hold of the retail value of checked
out item on his/her UW account. The hold will remain on the student’s account until the item (s)
are returned and checked in by a GEAR UP staff member. Once the item (s) are returned, the
hold will be removed from the student’s account. Be advised that if the hold rolls over to the
next semester, the amount of your hold may be deducted from your financial aid award if
receiving GEAR UP funds.
Value of Smart Pens: $275.00
Value of IPADS: $350.00
Value of Laptops: $860.00
Value of Calculators: $99.00
Value of Books: $25.00
Value of Printers $260.00
6. _____ALLOWED TO USE
GEAR UP students participating in College Freshman Services are given this service to help in
assisting with any academic needs. If the student does not meet the deadlines for renewing
his/her resource or turning it in by end of the semester, the student will be notified as well as the
advisor. The student is given this privilege on a trust basis and may lose these privileges if found
to be incompliant with these policies.
I have read and understand the above policy. I understand that I am financially responsible for
any damage to or theft of this equipment. I understand that I must check in with GEAR UP staff
member at least once a month to renew as well as must return by end of semester.
________________________________
Student Signature
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Date