Citizens Advisory Network
OSU Extension Service District, Polk County
Tuesday, May 4, 2011, 5:00 p.m.
Academy Building, room 212
Present: Jim Clawson, Derek Godwin, Dolores May, Karen Lippsmeyer, Jennifer Wheeler, Tina Andersen,
Bernie Faber, Norbert Hartmann, Sheri Beehner, Suzi Busler, Mike Ainsworth, Barbara Nichols, Donna
Michaelson
Budget Committee citizen appointees:
Mike Calef, Darrel Ward and Barbara Nichols were appointed by the Commissioners to serve staggered
terms. These three join the three Commissioners to form the 4-H, Master Gardener, Agriculture,
Forestry Extension District Budget Committee.
Continuing discussions on Program Summary and recommended positions
Derek presented a summary of the program area information based on the discussions at the April
meeting. To that information, past and possible future staffing numbers were added. This is the type of
information that Derek needs to present to Greg Hansen who then provides it to the District Budget
Committee. The discussion continued with the following possible scenarios.
Past Coverage (2009 numbers)
 Office Staff
o 1.5 office staff
 Master Gardener Extension Program Assistant
o .25 (Master Gardeners paid July 1, 2009-June 30, 2010)
 Subtotal 1.75 FTE
 Add 1.75 FTE (what did this include?)
 Total 3.50 FTE
Funding Scenarios
What if $275,000?
 Support Staff
o .5 Office Manager, 1.0 Office Secretary 1
 Educational Program Assistance (EPA)
o .5 Master Gardeners
o .5 Family and Community Health
 Faculty
o 1.0 4-H
o 1.0 Ag/Forestry
 Outreach
o .3 office outreach

Total (without Outreach) 4.5 positions
$75,000
$30,000
$30,000
$60,000-80,000
$60,000-80,000
questioned if to include
$265,000
What if $205,000?
 Front Office Coverage
o 1.5 office staff
 MG/FCH
o .5 - .75 MG/FCH EPA
 Outreach/Marketing(not included)
o 1.0
 Faculty
o .75 4-H
o .75 Ag
 Total 3.5 – 3.75 FTE
$75,000
$30,000-45,000
$60,000
$45,000 – 60,000
$210,000 – 225-000
What if $250,000? $180,000?
Additional member comments:
Bernie suggested we work with the Polk SWCD to go after grants aggressively and that Derek present
the ag numbers (gross farm sales) to emphasize the importance of agriculture to the County.
Jim mentioned the project OSU Extension is working on with the County, Chemeketa, SEDCOR
and others to document the contribution of agriculture to the economy, workforce and jobs
within Polk County
Future meetings:
May 10, 3:00 p.m., Extension Budget Committee meeting with Greg Hansen
May 17, 9:00 a.m., Mike Bondi will talk with the Commissioners at their work session
May 17, 5:00 p.m., PECAN meeting in Room 108, Academy Building, Dallas
May 18, 1:30 p.m., Extension District Budget Hearing
Derek and Jim will co-present explanation of our budget requests and will include
history, the five program areas, a strategic plan, organization chart, and funding history
The public (including PECAN members) may comment and provide support