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What is your relationship with the university?
Click for
‘Student’
Click for
‘Employed as
a Researcher’
Click for
‘Employed in
another role’
Click for
‘No formal
connection’
Do you have the support of the CLAHRC staff
where you wish to be involved?
Got it!
Will you be carrying out
activities as a researcher?
Click for ‘YES’
Click for ‘NO’
The Chief Investigator for
the study will help you
apply to the University for
a ‘Research Passport.’
Click for more
information about
Research Passports
Got one!
Is your activity deemed to affect patient care – could it
be considered as a healthcare intervention?
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back to the
previous slide
Press for ‘YES’
Press for ‘NO’
The Chief Investigator for your study will submit your details
to Research Governance who then apply to the Human
Resources Department of the lead NHS Trust where you hope
to be involved.
The Human Resources Department may offer
you an Honorary Contract as a Volunteer
Do you have an Honorary Contract?
Click to go
back to the
previous slide
Got one!
You can start!
The University will need to see several documents to support
your application for a Research Passport.
These include support from the Chief Investigator for the study
you will be involved with, a Criminal Records Bureau check,
support from the University Occupational Health department,
evidence of relevant qualifications and experience, and support
from the lead NHS Trust partner with whom you will be working.
There is a long policy document on Research Passports here.
Once you have your passport, you will need to submit it each
time you start a new research project, in order to obtain the
support of the NHS organisation (s) where you will be working.
Click to get back to the start
If the University approves your application for a Research
Passport, agree that your activities will not affect patient care,
and you do not already have a contract with the NHS, the NHS
will give you a Letter of Access.
This gives you permission to be on the NHS premises and to
work there as a researcher on the specified research study.
As your employer, the University retains formal responsibility for
your work. You will, of course, be expected to conduct yourself
appropriately as a guest of the NHS.
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back to the
start
Do you have a
Letter of Access?
You can start!
If the University approve your application for a Research Passport
and consider that your activities may affect patient care, you will be
issued with an Honorary Contract.
This gives you permission to be on the NHS premises and to work
there as a researcher on the specified research study. The Honorary
Contract does not include any payments.
However, in addition to your obligations to the University as your
substantive employer, the Honorary Contract recognises that you
have become part of the clinical team and so the NHS also has
responsibility to ensure that you enhance the quality of care
provided to patients.
Click to go
back to the
start
Do you have an
Honorary Contract?
You can start!
If you are not considered to be a researcher, there is no
obligation to sign up to anything or get anyone else’s permission,
apart from the invitation you have had from the CLAHRC-NDL
staff.
If you are involved on a regular basis, such as attending regular
meetings of an Advisory Group, then you are encouraged to
register as a Volunteer with the relevant NHS Trust. Registration
may include obtaining a Criminal Records Bureau check.
Click for more
information about
registering as a
volunteer
You can start!
Click to get back to
the start
It is best to register as a volunteer at the NHS Trust where you
will be involved. If your involvement is with CLAHRC-NDL, then
Nottinghamshire Healthcare NHS Trust is our host, and you can
register there.
A Criminal Records Bureau check is needed if you are in any
position of trust, especially if you are in touch with people who
may be considered vulnerable.
I’m registered!
You can start!
Click to get back to
the start