Staff Senate
Full Senate Meeting
January 12, 2011
Senate Chambers
The meeting was called to order at 1:15 p.m. by President Lane. A quorum was present.
Roll Call
Guests: Doug Vinzant, Vice-President of Administration, Laura Alexander, Associate Vice
President of Human Resources, and Mary Petroski, Manager of Human Resources
Senators Present: Aimee Appelhans, Rebecca Ashley, Ginny Becker, Bonnie Botello,
Christi Byers, Mark Davidson, Lori Dockter, Al Emmons, Cheri Frank, Tonya Gerharter,
Farrell Graf, Winter Hansen, Carolyn Herman, Stacy Lane, Jamie LeJambre, James
Logue, Rachel Martin, Kelly McMicheal, Katie Ogden, Thyra Page, Heather Patterson,
Jauque Schuman, Tod Scott, Linda Waggener, Maureena Walker, Kathi Zubrod
Senators Absent: Beverly Bell, Cyndi Cowardin, David McCoy, Christy Nordmann
Proxies: Laura Barton for Christy Nordmann
Approval of Minutes and Agenda
A motion to approve the December minutes was made and seconded by Senators McMicheal
and Martin. Motion passed.
A motion was made by Senator McMichael to approve the January agenda, second by Senator
Logue. Motion passed. A motion to move the Recognition Committee Report from item VIII E to
item VIII A was made by Senator Appelhans, seconded by Senator LeJambre. Motion passed.
Approval of agenda passed with amendment.
Old business
2nd reading of Bill #38 (Attachment 1 w/o Addendum B) by Secretary Hansen.
Reading of the referral from the Executive Committee (Attachment 2) by Secretary Hansen.
Senator Logue moved to approve Bill #38 as read with revisions, seconded by Senator
McMicheal.
There was no discussion.
Motion passed with 2 abstentions, Senator LeJambre and Senator Martin.
New business
Staff Senate logo designs, created by the graphic design group on campus, were presented by
Senator Appelhans. 3 options where open to full Senate to choose from after 12 options went
through the Executive Committee. The colors are UW brown and gold, but logos are also shown
in black and white. President Lane passed out ballots. If a tie occurs, full Senate will revote
between those that tie. President Lane described the use of the logo can be for emails, on the
website, makes a history for Staff Senate, and a banner will be printed. Senator Page expressed
concern with the logo meeting the new brand standards including a Steamboat and font.
President Lane confirmed the design group called Institutional Marketing and it was not a
concern.
2011-2012 Presidential Election. A write-up accepting her nomination and statement of
intentions was received from Vice President Frank (Attachment 3). Ballots were passed out.
There were no questions for Vice President Frank. After the count of ballots, Vice President
Frank was elected to become Staff Senate President Elect.
A question was raised that since the Vice President is moving to President Elect, will there be a
special election for Vice President? Senator LeJambre responded that it is not likely. She added
that last year was an unusual circumstance when the special election was held. President Lane
believes that the situation will be fine unless Vice President Frank disagrees.
Senator Frank points out that the Vice President serves on the Executive Committee and the
President Elect would not attend. Senator LeJambre interjects that with other entities on
campus the Vice President just moves up to President and recommends this as a good
discussion to be held before the next elections.
Senator Appelhans announced that the #2 logo wins (Attachment 4). President Lane will work
on getting Thank You cards, the banner, shirts, and other printing started.
The Staff Senate office has a new address, Wyo Hall 225, and the move went well.
Senator LeJambre asked that Senate consider, by March, a meeting which most Senators can
commit to and have UW PR take pictures during the meeting for use on the web, FaceBook, etc.
A motion to suspend the rules to move items VI-VII to immediately follow item IV was made by
Senator Lejambre, seconded by Senator Gerharter.
Officer reports
President: President Lane informed Senators that Staff Recognition day emails will be getting
rolling. She expressed that if Senators have time to help it would be appreciated. The Staff
Senate office has been moved to Wyo Hall 225, but there is no meeting space in that room, so
arrangements will have to be made around campus. She clarified the proper use of the
Constituent List is for those in the Senator’s specified division to be emailed about deadlines
and/or events and to get to know their representative Senator. President Lane will continue to
send out the meeting minutes and Points to Ponder. A new list is generated every September.
Vice President: Vice President Frank thanked volunteers, Senator Scott, Senator Appelhans, Lou
Ann Chakmakian, Laura Barton, and President Lane for helping with the holiday baskets before
Winter Break. There were a few quirks and she plans to create a resolution for future holiday
events in next few months. There is no community event coming up. The deadline for Box Tops
is February 1, 2011, she asked that Senators please bring the tops to the next Senate meeting.
Budget Officer: No report.
Liaison reports
ASUW Representative: Senator LeJambre reported that once per month ASUW representative
have agreed to come by her office. They are a fun group to work with, and in her absence she
would like someone to keep up the progress made in last few years. Senator Appelhans
volunteered to continue meeting with them.
Faculty Senate: President Lane plans to meet with Cindy Price.
Administrative Reports
Vice President of Administration, Doug Vinzant, reported there is a board meeting next week
with a fairly full agenda. There is movement with an energy savings performance contract. The
proposal is where the firm engages to make capital improvements with buildings that are big
energy users, then use the savings to pay other capital (won’t have to invest own capital); this
would be a several year project. VP Vinzant will be providing the board with an update on
tuition and fees. There will be no changes to tuition, but there may be adjustments in fees
because of the mid-year health insurance increase. During the March/May board meeting, VP
Vinzant will ask the board to approve a fee increase for health insurance and a possible salary
program. VP Vinzant gave an update about a salary program in the governor’s budget proposal.
Governor Freudenthal recommended UW be given $83 million in federal funds to support a
new science/technology management facility, support for resources, and science/energy
related stipends. Governor Elect Mead seems to intend to support the previous budget
recommendations for UW, including the salary recommendation. The Joint Appropriations
Committee meeting is next week, but it is not certain where legislation will be for a salary
program. VP Vinzant has been asked to respond to what it would mean for UW to move state
job classes from 90% to 94% of the average Coupa (national survey to benchmark president to
mid level professional jobs) benchmark. Benchmarking occurs more often with faculty positions
because of the national surveys being completed. There is not a one for one comparison for all
the unique jobs on our campus including mid to lower level classified positions; however, there
is regularly compiled survey data for faculty and administrative staff. Associate Vice President
of Human Resources, Laura Alexander, stated there has been a recent hire of a Compensation
and Classification Manager who will be required to benchmark various positions.
Manager of Human Resources, Mary Petroski, showed a PowerPoint (Click here to see
presentation) pertaining to Performance Evaluations for classified staff. There was a committee
who worked on the new instrument for about a year. Senator Scott was a member on the
committee. Mary reminded Staff Senate that every supervisor will be trained on the new
system which was mandated from President Buchanan. The rating system has changed and the
definitions came out of research.
Associate Vice President of Human Resources, Laura Alexander, informed Senate that there are
new faces in HR. There have been system issues with E-recruiting because of a server in IT, but
IT is working to get it corrected. Parameters cause issues, then others get the error, if anyone
gets an error contact HR. Recruiters can apply for those who are having issues and cannot use
computer in HR to apply. Associate VP Alexander concluded that responses to the questions
Senate proposed via email will be available by end of week.
Committee Reports
Communications Committee: Senator Appelhans restated that the Staff Senate logo has been
decided. The committee will be dropping the FaceBook photo contest due to no response for
prizes and dwindling posts on the page. She also reiterated that President Lane will send an
email to the Staff Senate list serve with the minutes and Points-to-Ponder, but anything
between those emails with deadlines, events, ect., should be emailed from Senators to their
constituents. She is also working on ways to design the email President Lane sends to emulate
other UW emails.
The next meeting will be 1/18/11 from 11:00 am – noon in the Union Skylight Lounge.
Compensation Committee: Senator Byers reported the committee plans to put their survey on
hold to focus on a wellness resolution involving using Half Acre for release time. The next
meeting will be an open meeting to discuss the resolution.
The next meeting will be 1/19/11 from 4:00 pm - 5:00 pm in Coe Library, room 504.
Credentials and Elections Committee: Senator Nordmann is absent.
Finances Committee: Senator Dockter is beginning work on a Finance Policy and will open it for
full Senate input soon. No committee meeting schedule.
Recognition Committee: Senator Martin reported, on behalf of Senator Gerharter, the
Employee of the Quarter, Mona Gupton, reception is January 18, 2011, from 11:30am – 1pm, at
AG 137. Employee of the first quarter will close March 11, 2011. All completed nominations will
receive a certificate of recognition. Deadline for Staff Recognition Day awards is March 23,
2011, and this is only available online. The committee will begin meeting twice per month.
The next meeting will be 1/19/11 from 1:00 - 2:00 pm in Knight Hall, room 228.
View full report: Attachment 5
Open Forum
A brief open forum followed the regular business of the Staff Senate.
The meeting was adjourned at 3:06 pm by President Lane.
Respectfully submitted by Winter Hansen, Secretary, and Lou Ann Chakmakian
Attachment 1.1
Return to Minutes
Attachment 1.2
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Attachment 2
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Attachment
3
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Attachment 4
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Attachment
5.1
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Attachment
5.2
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