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Board of Trustees Meeting
April 29, 2008
Minutes
A. Special Meeting
1. Call to Order, Roll Call and Adoption of Agenda
The meeting of the Board of Trustees of the Marin Community College District was called to order at 6:07 p.m. by Board President Hayashino in the Deedy Staff Lounge at the Kentfield campus, all members having received notice as prescribed by law. All publicly elected Trustees were present except Trustee Kranenburg, who arrived at 6:10 p.m. and Trustee Long, who participated by phone. Student Trustee Hoa-Long Tam was also present. Trustee Dolan excused herself from the meeting at 6:55 p.m. and
Trustee Namnath excused himself from the meeting at 8:00 p.m.
M/s (Treanor/Paterson) to approve the agenda with the following change:
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Move agenda items A.5.a and A.5.b before item A.3.a, Special Reports.
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Motion passed unanimously (6-0) with an advisory aye vote from Student Trustee Tam.
Comments from the Public
None.
Special Report a. 2008/09 Planning/Budget Process and Recommendations
Al Harrison, Vice President of College Operations; Anita Martinez, Vice President of
Student Learning; and Yolanda Bellisimo, President of the Academic Senate, presented the Board of Trustees with their recommendations for 2008/2009 planning and budgeting. The process for determining these recommendations was broken into three parts: program review, budget committee, and lessons and outcomes.
Part one of the process included a review of all programs offered and represented at this meeting in the form of an executive summary. The Institutional Planning
Committee (IPC) as a whole created a rubric to guide their evaluations and assist in creating priority based on program needs. Then the committee was broken into eight groups. Each group was asked to review and make recommendations, using the rubric, on each submission, taking special care not to review their own programs.
Each group made recommendations to the IPC on equipment, classified staffing, and faculty staffing. Once the data was compiled a recommendation was made to the
Budget Committee.
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Next, the Budget Committee met to discuss the recommendations of the IPC. This committee was given the charge of long-term planning with respect to the recommendations provided. The Budget Committee looked at the determined needs of the programs and provided a budget for the allocation of monies for the highest ranking program needs. Staffing will be ongoing and strategies for implementation will take hold in spring 2009 with consideration made for union contracts.
Through this process the committees noted several changes they will make in the next round of program reviews. The template that was created for data input will be reorganized so that the information is more cohesive. In the review itself, there was no direct question asking about staffing needs. Staffing recommendations were made based on inferred needs, not direct questions so some staffing needs may have been missed.
Finally, Mr. Harrison presented his recommendations for 2008/09 budget. The bottom line is our supplemental income is no longer reliable. He would like to work to remove supplemental income from this budget and all future budgets. An example of this would be in 2008/09 we are projecting $500,000 in supplemental income; this number will not be factored into the budget until 2009/2010 because then it will be part of our allocated funding and the $500,000 from 2008/09 will be used as one-time funding and can go into unfunded liability and/or reserves. Following this strategy, we will be positioning ourselves for long term budgeting.
4. Consent Calendar Items (Roll Call Vote)
M/s (Treanor/long) to approve all items on the Consent Calendar. The motion passed unanimously with a roll call vote (7-0), plus an advisory aye vote by Student Trustee
Tam.
A. Educational Management Personnel Recommendations
1. Resignation of Classified Management Personnel
2. Temporary Appointment of Classified Management Personnel
5. Action Items
A. Approve Authorization for Construction Contract Changes
M/s (Treanor/Tam) to grant authority to District staff to approve changes to construction contracts.
Trustee Kranenburg offered a friendly amendment to reduce the approval amount and duration to six months with 5% contingency changes. Treanor/Tam accepted this amendment. Motion passed 4-3 with
Trustees Namnath, Dolan, and Long casting no votes. Student Trustee Tam cast an advisory aye vote.
B. Approve Authorization for Consulting Contract Amendments
M/s (Treanor/Tam) to grant authority to District staff to approve amendments to professional services consulting contracts. Motion passed 5-2 with Trustees
Namnath and Dolan casting no votes. Student Trustee Tam cast an advisory aye vote.
C. Bid Award Circle Drive Rehabilitation Project, Kentfield Campus
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6. Adjournment
M/s (Treanor/Tam) to adjourn the meeting. The motion passed unanimously
and Board President Hayashino adjourned the meeting at 8:47 p.m.
M/s (Long/Tam) to Approve Recommendation to award the bid for Circle Drive
Rehabilitation projects to W.R.
Forde Associates Motion passed unanimously
(6-0) plus an advisory aye vote from Student Trustee Tam.
D. Settlement Agreement between District and CSEA on Reclassification
M/s (Treanor/Paterson) to Accept the Settlement Agreement between the
District and CSEA on Reclassification. Motion passed unanimously (6-0) plus an advisory aye vote from Student Trustee Tam.
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