ICAAS 26th AGM Agenda
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President's report
Secretary's report
Treasurer's report
Election of 27th EXCO
Appointment of Youth Wing Chairman & Vice
Chairman into 27th EXCO
 Appointment of Auditors
 Vote of Thanks
President’s Report (Wong Limsoon)
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Co-organized activities
– ICAAS-NLB IT @ Orchard (2 talks)
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ICAAS Awards
– ICAAS Most Outstanding JC
Science Student Award, 12/03. “Few
trips can warrant the description of being lifechanging. This is one that indeed was.” --Tan
Hai Han, recipient, 2003
– ICAAS Best MBA Book Prize, 6/04
--Kan Wei Jin, recipient, 2004
– ICAAS Most Outstanding Student
Award, 8/04 --Ivan Phua, recipient, 2004
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NB. No nomination this year for ICAAS Distinguish Service Award
President’s Report (contd)
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Other activities
– Fund raising for Flag-Gel-Lah, 1/04
– Tour to Mongolia, 7/04
Updates on
Amendment to Constitution (I)
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To amend Clause 3:
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to read as:
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The Objective of the Association is to further the interests of the graduates/past
students of Imperial College of Science Technology and Medicine, London, in
Singapore.
The Objective of the Association is to further the interests of the graduates/past
students of Imperial College, London, in Singapore.
REASON: to reflect the new name adopted by the college this year.
• STATUS: Approved by ROS
Updates on
Amendment to Constitution (II)
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To amend Clause 11.1:
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to read as
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The Annual General Meeting of the Association shall be held not later than December
31st each year to receive the annual Report, and Accounts for the previous year and to
elect Officers for the year. An audited Statement of Accounts and Balance Sheet shall
be presented to the members at each AGM. The members shall elect two persons not
members of the Committee as Auditors for the accounts. These Honorary Auditors
shall not be eligible for re-election for a second consecutive term. The financial year of
the Association shall be from 1st October to 30th September.
The Annual General Meeting of the Association shall be held not later than September
30th December 31st each year to receive the annual Report, and Accounts for the
previous year and to elect Officers for the year. An audited Statement of Accounts and
Balance Sheet shall be presented to the members at each AGM. The members shall
elect two persons not members of the Committee as Auditors for the accounts. These
Honorary Auditors shall not be eligible for re-election for a second consecutive term.
The financial year of the Association shall be from 1st August to 31st July 1st October to
30th September.
REASON: the financial year of the association needs to be synchronized with
the AGM as audited accounts have to be presented and accepted at the AGM.
• STATUS: Modified by ROS as above
Updates on
Amendment to Constitution (III)
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To insert the follow new Clause:
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1
2
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Proceedings of Meetings
The President shall preside as chairman at every general meeting of the Association
and every meeting of the Committee. However, if the President is not present within 15
minutes after the appointed time for holding the meetings, the Vice President shall
takeover to chair the said meetings, and in his absent the Secretary will chair and in his
absent the Treasurer will chair. If all appointment holders are absent then the
Committee members present shall elect one of their members to be the chairman of
the meetings.
Questions arising at any general meetings and meetings of the Committees shall be
decided by a majority of votes and a determination by a majority of members and
Committee members present, at the respective meetings, shall for all purposes be
deemed a determination of the Association and the Committee. In the case of equality
of votes, the Chairman of the meeting shall have a second or casting vote.
REASON: to clarify the decision procedure of the association and the exco.
• STATUS: Approved by ROS
Secretary Report (Allen Chong)
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Social activities
Visit to S’pore Turf Club, 9/03
Visit to ICAAM, KL, 1/04
ICAAS Bowling, 2/04
“Exciting Vibrations”, lecture by
Prof. David Ewins, 4/04
– ICAAS BBQ, 7/04
Secretary Report (contd)
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Networking w/ Visitors
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Prof. David Ewins, Pro Rector, 8/03
Dr. Tidu Maini, Pro Rector, 10/03
Prof. David Begg, Principal, Tanaka Business School, 11/03
Ms Sue Stone, Asst Registrar, 3/04
Ms Anne Benjamin, Imperial College S’pore MBA Programme, 4/04
Lord Ron Oxburgh, former Rector, & Chairman, Shell, 8/04
Prof. David Nethercot, Head, Civil Engineering, 8/04
Treasurer Report (Han Neng Hsiu)
IMPERIAL COLLEGE ALUMNI ASSOCIATION OF SINGAPORE
STATEMENT OF ACCOUNT
1 August 2003 - 31 July 2004
Income:
Membership Subscriptions
Ordinary (34 pax x $36)
Life* ([7 pax this year + 18 pax last year] x $30)
(S$)
(S$)
1,224.00
750.00
Total
1,974.00
Expenses:
Functions and Events
25th Anniversay Gala Dinner (19/8/03)
BBQ for New Members (30/7/04)
Plaque for Most Outstanding Student Award (MOSA)
ICAAS Singapore MBA Book Prize
Write-off Debt (SP Innovation)
(349.54)
(280.00)
(197.60)
(250.00)
(225.00)
Total
(1,302.14)
Net Surplus/(Deficit) for the Period
671.86
Amount Brought Forward from Previous Balance
13,474.52
Amount Carried Forward
14,146.38
Represented by:
Cash in Bank
Unamortised Life Membership Fees Collected
(7 pax this year x $270 + 18 pax last year x $240)
Membership Fees to be Banked in
Amount to be Banked in for the Gala Dinner
Transfer to ICAAS Scholarship
Payment to Allen Chong - BBQ Dinner
Net Assets
Notes:
* With effect from FY2002, life membership fees are amortised over a
period of 10 years. We collected $2100 in FY2003 and $5400 in FY2002.
Hon. Treasurer
Han Neng Hsiu
Auditors
Mr Leong Yim Sing
Mr Damien Wong
20,469.93
(6,210.00)
408.00
90.00
(331.55)
(280.00)
14,146.38
ICAAS main acct
audited by
Damien Wong
Leong Yim Sing
Treasurer Report
contd
IMPERIAL COLLEGE ALUMNI ASSOCIATION OF SINGAPORE
STATEMENT OF ACCOUNT
Scholarship Account
1 August 2003 - 31 July 2004
(S$)
(S$)
Income:
Sales of DVD
Donation by Limsoon
Donation by Limsoon - Lilly Systems
Donation by Limsoon - IC Press
Donation by ICAAS - Prof. Ewin's Talk (7/4/04)
Commission from Diner's Club International
60.00
5,000.00
500.00
154.00
331.55
690.00
Total
6,735.55
Expenses:
Cost of DVDs*
BBC Licence Fees
Courier Charges
Bank Charges
Total
(13,748.82)
(2,515.80)
(221.34)
(105.00)
(16,590.96)
Net Surplus/(Deficit) for the Period
(9,855.41)
Amount Brought Forward from Previous Balance
11,313.36
Amount Carried Forward
1,457.95
Represented by:
Cash in Bank
Amount to be Banked in - Donation by ICAAS
10,175.22
331.55
Amount Due to Limsoon for Payment of DVDs
(13,748.82)
Donation Due from Limsoon
Temporary Loan by Limsoon
Net Assets
Notes:
* The DVD stock is 2,303 pieces as of 31 July 2004.
Hon. Treasurer
Han Neng Hsiu
Auditors
Mr Leong Yim Sing
Mr Damien Wong
5,000.00
(300.00)
1,457.95
ICAAS scholarship
acct audited by
Damien Wong
Leong Yim Sing
Candidates for 27th EXCO
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President: Wong
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VP:
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nominated by Allen Chong
second by Lee Hing Yan
Lee Hing Yan
nominated by George Ong
second by Mark Wong
Treasurer: Alex
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Fung
nominated by Wong Limsoon
second by Chen Hung
Secretary:
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Limsoon
Han Neng Hsiu
nominated by Damien Wong
second by Wong Limsoon
Members:
• Chen Hung
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nominated Raymond Kwok
second by Han Neng Hiu
• Mark Wong
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nominated by Oh Lock Soon
second by Allen Chong
Appointment of Youth Wing
Chairman and Vice Chairman
into the 27th EXCO:
• Chen Jintong (chairman, youth wing)
• Subbu (vice chairman, youth wing)
Appointment of Auditors
• Wu Jiankang
– nominated by Wong Limsoon
– second by Lee Hing Yan
• Allen Chong
– Nominated by Wong Limsoon
– Second by Chen Hung
Vote of Thanks
proposed by Wong Limsoon, second by 26th EXCO
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outgoing EXCO member
• Allen Chong
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hosting of networking dinners
• Chin Wai Phin (dinner w/ Prof. David Ewins, 26/8/03)
• Ip Siok Hui (lunch w/ Mongolian Trip Intro, 28/2/04)
• K. K. Phua (dinner w/ Lord Ron Oxburgh, 7/8/04)
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fund-raising for ICSS Flag-Gel-Lah, 1/04
• Ng Beng Tiong, Allen Chong, Bill Liu, Ip Siok
Hui, Huang Shang Bai, Kwoh Chee Keong
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help rendered for ICAAS events
• Low Suk Quan, Phyliss Kan, Josephine