University Advancement, and the Office of Legal Affairs
Student Office Assistant
This position performs a variety of duties in support of University Advancement and the Office of Legal
Affairs, which includes receptionist duties for the office suite. Incumbents will need to possess a high
level of professionalism, and use business vocabulary, tact, discretion and judgment.
Qualifications:
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Proficient skills in Word, Excel, and Outlook
Excellent writing skills and the ability to communicate well
Able to develop and maintain effective working relationships
Able to work in a fast-paced environment with frequently changing priorities, and promptly
respond to calls and emails
Analytical
Able to work independently and take charge of a project after being trained
Job Description:
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Maintain Legal Files (an electronic filing and document management system), open files, and
process filing.
File and cross-index documents and correspondences alphabetically, numerically, or by another
prescribed method.
Compose routine correspondence and memoranda.
Sort and distribute incoming mail.
Maintain confidentiality of office information and work products.
Operate copiers, calculators, personal computers, fax machines, or other basic office
equipment.
Maintain supplies by checking stock to determine inventory levels; order, verify receipt, and
restock supplies.
Answer phones, reroute calls to appropriate individuals, and greet office guests warmly and
professionally.
Assist with meeting preparations.
Send resumes with cover letters that detailing how your past experience qualifies you for this position.
Prefer junior or senior status with GPA of 3.00 or above although sophomores would be considered if
they have extensive training.