Research Affiliates – Guidance for Casual Engagement
Version 1.2
Last amended: 16/08/2015
Faculty of Arts
Research Affiliates – Guidance for Casual Engagement
1. Research Affiliates
Research Affiliates in Schools/Departments in the Faculty of Arts 1 are primarily
responsible for assisting and supporting research activities of staff by undertaking, for
example:
 Literature searches
 Developing questionnaires
 Conducting surveys
 Carrying out analyses and tests
 Drafting of reports
2. Rate of Pay
Rates of pay are benchmarked against the University’s salary scale at the first point of
the appropriate level within the suitable job family. Research Affiliates are positioned
within the University’s Research & Teaching job family at level 4a.
Please find current rates of pay in the ‘Casual staff – Rates of Pay’ document. These pay
rates will reviewed each year.
3. Travel expenses
Travel expenses are paid in exceptional circumstances only, after approval from the
Dean of the Faculty, granted in advance of the casual engagement. Approval process:
the member of staff wishing to pay the travel expenses should email a brief rationale to
the Dean. No action should be taken until a response is received.
4. Engagement
A Research Affiliate’s casual engagement will be administered by the University’s HR
Department, located on the King’s Meadow Campus.
Once you have been offered a research assignment, you will need to register with HR by
completing an online registration form and visit your School Office to present your
eligibility to work in the UK documents (e.g. passport). To complete your registration HR
will contact you to request your bank details. HR will then conform your registration is
complete by issuing a payroll and casual assignment number. Unless you have a payroll
number we will not be able to arrange payment.
School of English, School of Cultures, Languages and Area Studies (American and
Canadian Studies; Culture, Film and Media; French; German; Language Centre; Russian
and Slavonic; Spanish and Latin American) and School of Humanities (Archaeology; Art
History; Classics; History; Music; Philosophy; Theology and Religious Studies)
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Research Affiliates – Guidance for Casual Engagement
Version 1.2
Last amended: 16/08/2015
Finally, your School Office will send you a letter of engagement confirming the details of
the casual engagement.
5. Self-employment
Self-employed individuals will be paid on receipt of invoice in line with University practice
and timescales. However, the fact that an individual is registered for self-employment
does not mean the engagement with the University is one of self-employment. Please
speak to the School Office who will submit a non-employment status application form to
HR for secondary assessment and authorisation.
6. Casual assignment
A Research Affiliate’s casual assignment consists of assisting and support research. If a
Research Affiliate has been given work for two or more assignments, the work will be
presented as separate casual assignments.
7. Claiming payment
Claims for payment need to be made monthly using a PAY01 form. Payment is made on
the penultimate working day of the month.
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