Research Administration and Finance
Post Award
Financial Management
Training
Post Award Financial Management Training
• Select Topics
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Goals
Audits
PI Approval
Cost Share
Unallowable Costs
Cost Transfers
RA&F Reports
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Goals
• Grants management
• Discuss top audit issues
• Starting point for expanded
training
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• Examples of Different Types of Audits
– Pre-Award audit
– A-133 Audit
– Grant/Contract audit
– System audit
– F&A Audit
– Fringe Audit
– Desk Audit
• Different types of auditors
– Internal (FreedMaxick)
– External (PricewaterhouseCoopers)
– Sponsor (Fed, State, etc.)
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PI Approval
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PI approval is required for purchases and other
decisions
• Email is Okay
Delegation is allowed in some circumstances but
must be in writing
Auditors specifically look for this when reviewing
expenditures
Use Concur and OSCAR document purpose of trip
and relation to award
– Upload PI approval and other related documents
– Concur note fields can also be used
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Cost Share
Using the “J” or “L” Code
•Grant number is also setup as the program
code
•This allows for the tracking of grant related
charges on other types of funds
•The Uniform Guidance seeks to restrict
voluntary committed cost share
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Unallowable Costs
• Alcoholic Beverages
• Absolutely not directly chargeable on
sponsored funds nor included in indirect
cost rate
• Have been found on awards
• Be sure to categorize alcoholic
beverages properly in Concur
– Business Meals – Alcohol
– Employee Events – Alcohol
– Alcohol
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Cost Transfers
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Late transfers (more than 30 days)
Transfers at the end of a project to use up the fund
balance
Transfers between federal projects
Improper authorization
Lack of clear, specific, detailed explanations
Transferring-out when account is in deficit
Transferring-in when account has a surplus and is
ending
Salary transfers where effort was previously
certified as correct
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RA&F Reports
• Overexpended Report
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Sent monthly to Biz Admin & Biz Mgr
Show grants that have exceeded their total
budget
• Grants Ending
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Show grants 30, 60 and 90 days from end date
Copy is sent to PI, Biz Admin and Pre-Award
• Labor Verification Statement (LVS)
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Produced for spring, summer and fall semesters
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Questions/comments?
Postaward_RAF@rpi.edu
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