UNIVERSITY OF NOTTINGHAM
RECRUITMENT ROLE PROFILE FORM
Job Title:
Trainee Accounting Technician (fixed-term)
School/Department:
Financial & Business Services, Finance Department
Salary:
Job Family and Level:
Apprentice
Contract Status:
Fixed term contract for a period of 3.5 years
Hours of Work:
36.25 hours per week (including day release)
Location:
King’s Meadow Campus and University Park Campus
Reporting to:
Director of Financial Operations
The Purpose of the New Role:
To train as an apprentice Accounting Technician in the Finance Department. The role will
involve working in various sections of Finance to gain a broad understanding of a financial
environment within the University sector. Attendance is required at Kaplan Financial Training’s
day release course to obtain the qualification of Accounting Technician.
Main Responsibilities
1.
2.
% time
per year
Observe, learn and understand a wide range of accounting processes, skills
and concepts.
Demonstrate learned skills and processes as the training period progresses in
a wide range of finance duties across various sections in Finance. The sections
and duties are:









Income Services – assisting in the processing of incoming cash and
raising of sales invoices.
Payments Services - assisting in the processing of purchase invoices
including matching to orders and electronic scanning.
Payroll Services – assisting in the processing of monthly payrolls and
pension documentation.
Travel and Expense Services – assisting in the processing of staff
expense claims
Pension and Benefits Services – assisting in the processing and
reconciliations of Pensions and Benefits available to staff at the
University.
Debt Services – assisting in the chasing and collection of debts.
Tax Services – assisting in VAT compliance work and tax benefit
schemes.
e-Payment Services – assisting in the processing of transactions
through the online shop.
Financial Management – assisting in the production of monthly
management accounts.
1
25%
45%
Trainee Accounting Technician RPF | Updated January 2016
3.
4.
5.
 Procurement – assisting in purchasing and contracts.
 Internal Audit – assisting in investigations.
Undertake and complete the Accounting Technician qualification in conjunction
with Kaplan Financial Training through day release.
Create and maintain a training log book over the duration of the
apprenticeship period to record skills learned and projects worked on.
Ensure that good practice, customer care and health and safety are fully
integrated into day-to-day activities.
20%
5%
5%
Knowledge, Skills, Qualifications & Experience
Qualifications/
Education
Skills/Training
Essential
Five GCSEs (or equivalent) grades A*-C,
including Mathematics and English
Language.
Desirable
Five GCSEs (or equivalent)
grades A*-B, including
Mathematics and English
Language.
Good oral and written communication
skills.
Experience of IT packages
particularly Word, Excel and
Outlook.
Good general computer skills.
The trainee role is to prepare the roleholder for a professional career within
Finance. It is expected that they will
develop high professional standards and
ethics.
This
will
be
shown
by
demonstrating the following:









Statutory/Legal
Acting in a professional manner at all
times.
Able to understand the importance of
confidentiality within the workplace.
A positive attitude with a willingness
to train and learn.
Pro-active and ability to work on own
initiative.
Learn to prioritise own workload.
Able to follow instructions and work to
deadlines.
Strong organisation skills and the
ability to work well under pressure
whilst maintaining accuracy.
Attention to detail and able to solve
problems.
Able to work flexibly as part of a
team, asking for and giving support as
needed.
Must satisfy the requirements for the
Government’s Intermediate Apprentice
Scheme.
2
Trainee Accounting Technician RPF | Updated January 2016
Decision Making
i)
Taken independently by the role holder
Initially simple decisions will be taken by the role-holder. It is expected that as the experience
in the role develops supported by an understanding of accounting concepts at College that the
level of decisions taken will develop over time.
ii)
Taken in collaboration with others
Assisting in tasks delegated by the immediate line manager and colleagues.
iii)
Referred to the appropriate line manager (please name) by the role holder
Any task not trained in and other tasks as appropriate.
Please quote ref: APP2016-001816.
3