Insert Date
Insert Name
Address
Address
City, State Zip Code
Dear [nsert name]:
I am pleased to offer you a tenure-track appointment as an [insert rank] in the Department of
[insert department name] in the [insert school or college name]. This appointment at the rank of
Assistant Professor is conditional upon your having completed the requirements of the doctoral
or other terminal degree in your field prior to [insert begin date]. In the event that you have not
completed those requirements, this offer is for appointment at the rank of Instructor.
The Assistant Professor position is a tenure-track position that will begin on [insert begin date]
or at some appropriate date within the University’s academic calendar after you have provided
evidence of having obtained the required degree. In any event, this appointment is for a three
year term and, unless renewed will end on [insert end date]. Your annual salary as an Assistant
Professor will be [insert Assistant Professor salary amount]. Your annual salary as an
Instructor would be [insert Instructor salary amount]. Renewal of this appointment is
contingent upon evidence that you have received your doctorate.
This offer carries no presumption of reappointment or tenure. Tenure and tenure consideration
are governed by the standards and procedures established in Board-approved University policies
and procedures and any applicable collective bargaining agreement.
By accepting this appointment, you agree to teach, conduct research or engage in scholarship or
creative work, and provide service, at any location within the University as specified by your
Dean. You also agree to the “General Terms and Conditions of Faculty Appointment” in
Attachment A and to the “Specific Terms and Conditions of Faculty Appointment” in
Attachment B. This letter and these two attachments comprise the entire terms and conditions of
your faculty appointment and may not be modified or altered by any oral or written statement or
representation unless such statement or representation is confirmed in writing under the
President’s or Provost’s signature.
If, as I hope, you find this offer to be satisfactory as presented, please indicate your acceptance
by signing, dating, and returning the original letter to Office of the Vice Provost for Faculty
Affairs, Temple University, 350 Carnell Hall, 1801 North Broad Street, Philadelphia, PA 19122.
Last Name, First Name
Date
Page 2 of 6
An additional copy is enclosed for your file. This offer will remain open for 20 days from the
date of this letter. If we have not received your signed acceptance by that date, we will assume
that you have not accepted this offer. If you require any additional time to consider this offer,
please contact the Office of the Vice Provost for Faculty Affairs at (215) 204-3745, which will
confirm any extension in writing.
I look forward to your joining the University community and to working with you in the future.
Warm Regards,
Neil D. Theobald
Enclosures
cc: Hai-Lung Dai, Provost and Senior Vice President for Academic Affairs
Kevin Delaney, Vice Provost for Faculty Affairs
Sharon Boyle, Interim Associate Vice President Human Resources
I have reviewed and understand the terms and conditions of employment contained in this letter,
Attachment A (“General Terms and Conditions of Faculty Appointment”) and Attachment B
(“Specific Terms and Conditions of Faculty Appointment”). By signing this letter I agree to all
of those terms including, but not limited to, the requirement of assigning certain patent and other
rights to Temple University.
_________________________________
(Signature)
__________________________
(Date)
ATTACHMENT A
GENERAL TERMS AND CONDITIONS OF FACULTY APPOINTMENT
Last Name, First Name
Date
Page 3 of 6
Name:
Letter Date:
Proposed Rank:
School/College:
Department:
[insert name of candidate]
[insert date of letter]
[insert rank]
[insert name of school/college]
[insert name of department]
EMPLOYMENT POLICIES
As a full-time faculty member at Temple University, the terms and conditions of your
employment are governed by Temple University’s applicable policies and procedures, including
any applicable collective bargaining agreement, official School or College policies, Employee
Manual and Board-approved policies and procedures contained in the Temple University Faculty
Handbook, which is available on-line at <http://policies.temple.edu/>, as may be modified by
Temple University from time to time.
TENURE
Only tenure-track faculty appointees are eligible for tenure consideration. Without limiting the
foregoing, all tenure-track appointments are subject to Temple University’s tenure policy, Article
IV of the Faculty Handbook, which is available on line at http://policies.temple.edu and which is
subject to change from time to time. By signing the appointment letter, you represent that you
have reviewed Temple University’s tenure policy and agree to be bound by the standards and
procedures established by Board-approved University policies and any applicable collective
bargaining agreement, as may be modified by Temple University from time to time.
PATENT AND INVENTION POLICY
As a full-time faculty member at Temple University, you agree to be bound and abide by the
terms of Temple University’s Invention and Patent Policy, which is available on-line at
http://policies.temple.edu. By signing the appointment letter you represent that you have
reviewed Temple University’s Patent and Invention Policy and agree to be bound by this policy,
as may be modified by Temple University from time to time.
In addition, you hereby assign to Temple University any and all intellectual property rights in
any inventions created by you during the period of your employment and emerging from any
university research or development activity, or from use of any university facilities or equipment
FRINGE BENEFITS
As a Temple University full-time faculty member, you are entitled to elect certain fringe
benefits, including:
·
·
·
·
·
Choice of medical plans, including prescription coverage for you and eligible family
members (i.e., spouse/certified domestic partner and eligible children).
Dental coverage for you and eligible family members.
Life insurance and long-term disability coverage.
Retirement plan(s) with TIAA-CREF and/or Fidelity Investments.
Tuition remission for you and your spouse and eligible dependents in accordance with
Last Name, First Name
Date
Page 4 of 6
·
Temple University’s Tuition Remission Policy.
Dependent care and medical spending accounts.
All new faculty are required to attend a Human Resources (HR) orientation in which they are
informed of relevant policies, procedures and resources. Enrollment in health and other benefits
occurs at the orientation. Temple’s New Hire Orientation is offered twice per month from 8:30
a.m. to 1:00 p.m. The orientation includes a complimentary continental breakfast and lunch.
The Human Resources orientation is in addition to other orientations that may be offered by your
school or college or by the Provost’s office. To register for the New Hire Orientation, please
contact HR at (215-926-2218).
HUMAN RESOURCES FORMS
If you have not already provided to the University an official academic transcript that reflects
your highest earned degree, you must also provide Human Resources with an official copy of
that transcript prior to beginning your employment.
If this is your initial appointment to the Temple University faculty, you are also required to
provide acceptable documentation to verify your eligibility to work in the United States as
defined by the United States Citizenship and Immigration Services (USCIS). This information
must be provided no later than three business days of your date of hire. Temple University uses
an electronic process which enables you to complete the required new hire documents (Forms I9, W-4, Direct Deposit) prior to your date of hire. Within a few days of returning your signed
appointment letter you will receive an e-mail request from DocuSign asking for you to provide
Human Resources with your social security number and date of birth. This information is
required to initiate the new hire process. You will also receive a welcome e-mail from Human
Resources that outlines the remaining steps needed to complete the new hire process. Timely
completion will ensure a smooth transition to the university by providing you with access to
Temple University and its technology resources such as e-mail and Blackboard. If you do not
receive the welcome e-mail within a few days of returning your signed letter, please contact your
department. Upon arrival at the university, in order to receive your university ID card, please
bring the documents necessary to complete the I-9 to the Human Resources Department.
LICENSURE
By accepting this offer of appointment, you represent and warrant that you have not been, and
are not now, disciplined, suspended, disbarred, debarred or sanctioned by any federal, state or
licensing agency and that you agree to immediately disclose to your Dean if, at any time, you are
threatened with discipline, suspension, disbarment, debarment or other sanction as described
above.
CRIMINAL BACKGROUND DISCLOSURE
By accepting this offer of appointment, you represent and warrant that you have not been
convicted of any felonies which have not been disclosed in writing to the Office of the Provost.
You agree to disclose immediately to the Office of the Provost, if at any time you are
Last Name, First Name
Date
Page 5 of 6
investigated by law enforcement authorities or subject to criminal prosecution by federal or state
authorities.
COMPLIANCE
In the performance of their functions, faculty members have an obligation to avoid ethical, legal,
financial and other conflicts of interest to insure that their actions and outside activities do not
conflict with their primary employment responsibilities at the institution. Faculty members are
also expected to understand and be in compliance with applicable laws, University and
employment policies and regulations, including NCAA regulations for areas and departments in
which their essential functions cause them to interact with student athletes.
Last Name, First Name
Date
Page 6 of 6
ATTACHMENT B
SPECIFIC TERMS AND CONDITIONS OF FACULTY APPOINTMENT
Name:
Letter Date:
Proposed Rank:
School/College:
Department:
[insert name of candidate]
[insert date of letter]
[insert rank]
[insert name of school/college]
[insert name of department]
COMPENSATION
You must include this section. Please refer to the document entitled “Attachment B Options” for
suggested language.
WORKLOAD ASSIGNMENT
You must include this section. Please refer to the document entitled “Attachment B Options” for
suggested language.
Please refer to the document entitled “Attachment B Options” for suggested language.