Program Assistant
Department/Division : Programs
Job Family:
Reports To : Director General
Job Code:
Level:
Role Summary :
Responsible for providing administrative and functional support to the ACSS senior management
Key Results Area/KPA:
-
Main Accountabilities
Performance Measures / Success
criteria/KPI
1. Draft program correspondence
2. Assist with the administration of the fellowships
competitions
3. Manage fellowships database and fellow files
4. Liaison with program fellows and prospective fellow
applicants
5. Organize logistical details for program workshops and
meetings
6. Provide support for Council workshops and meetings
(e.g. take meeting notes, write up meeting summaries,
following up on meeting logistics including travel and
hotel arrangements, catering, folders preparation, etc.)
7. Provide research assistance
8. Administrative tasks, which include, but are not limited
to file maintenance, preparing meeting materials,
creating databases and spreadsheets
9. Assisting in all aspects of the Council conference and GA
meetings
10. Creating a system for membership database, reaching
out to members and following up all their requests with
guidance from Director General
11. Answering phone calls, receiving visitors, keeping the
Director General’s agenda and the Council calendar
Educational Requirements:
 Bachelor Degree in any
preferred in a social science
discipline
but
Knowledge, Technical Skills and
Experience:
 Previous administrative experience is a plus
 Proficient in MS Office, including MS Word,
MS Excel, databases and Internet
applications
 Language proficiency: English and Arabic,
French is a plus

Program Assistant JD - Version 01
Competencies Required:
 Organizational skills
 Multi-tasking
 Attention to detail
 Teamwork
 Ability to work under stress
 Excellent written and oral communication skills

Budget responsibilities/Time horizon:

None
Communications:

Internal and external
Physical Demands and Working Conditions:

Normal office work.
Program Assistant JD - Version 01