Application to Change Candidature
Candidate Name:
Student ID:
School / Institute:
Are you currently in receipt of a scholarship?
Yes
or
No
Information for candidates:
This application should be received by the Graduate Research Office 4 weeks prior to the requested effective
date. Retrospective applications will only be considered for circumstances that were not foreseeable (eg:
medical).
Important information for candidates and supervisors is attached to this application. Please ensure that you
read this information before submitting your application.
For extension of Living Allowance Scholarships please use the Application to Extend Scholarships form.
Suspension
(non-medical)
Candidature:
Suspension
start date:
Suspension
end date:
Please provide supporting information overleaf.
If on a scholarship your payments will also be suspended for the
same length of time.
Please note International Candidates must also see an
International Student Advisor
Suspension on medical
grounds
Suspension
start date:
Suspension
end date:
A medical proforma is also required – see attached
information.
Please note International Candidates must also see an
International Student Advisor
Extension of
Candidature:
Extension
start date:
Extension
end date:
You must include a detailed completion plan with defined
milestones. Please also state how much of the Thesis has been
written to draft or final standard.
When the Head of School signs off they are agreeing to
continue current candidature arrangements regarding resources
and fees.
Change Candidature
to:
Part time
Change
Effective
from (insert
date):
You must include a detailed completion plan with defined milestones.
International candidates are unable to apply for part time study if based in
Australia.
Full time
International candidates are unable to apply for external study if based in Australia.
Part time external
Please ensure that the school and the candidate have discussed and resolved how
external candidature and its resourcing will be managed
Full time external
Change Campus to:
When the Head of School signs off they are agreeing that the candidate,
supervisory team and school have adequate resources for the candidate to
complete their thesis.
Name of
campus:
Effective
date:
Provide details on the next page of supervision arrangements
and infrastructure support at the new location. Please
complete the change of supervisor form if changing supervisory
arrangements.
When the Head of School signs off they are agreeing the
candidate, supervisory team and school have adequate
resources for candidate to complete.
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Last Updated: October 2015
Withdraw Reason
(please tick one):
No supervisor available
Personal
Employment demands
Transfer to another institution
Financial
Moving from state
Withdrawal from
(insert date):
Loss/Change of interest
Medical
Insufficient time
Other (please specify):
Candidate’s Supporting Information (please attach additional pages if required):
____________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
Supervisor’s Comments (please attach additional pages if required):
Note: the application will not be considered without supervisor support.
____________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
_________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
_________________________________________________________________________________
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Last Updated: October 2015
Endorsements
1. Candidate - I have reviewed and updated my research plan with my supervisory team and provided supporting
documentation.
Signature:
Date:
2. Supervisors the application for change of candidature is supported
Name (Print)
Signature
Date
3. Graduate Research Co-ordinator - I support the changes as proposed.
Name (Print)
Signature
Date
4. Head of School - The school is able to support the changes as proposed
International Candidates Only: Fee arrangements will continue
Name (Print)
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Signature
Yes
No
Date
Last Updated: October 2015
Important Information for Candidates and Supervisors
 This form must be submitted to the Graduate Research Office four weeks prior to the requested effective date. It is
the responsibility of the candidate to ensure the application is received within the timeframe.
 Retrospective applications will only be considered for circumstances that were not foreseeable (e.g. medical).
 The Dean of Graduate Research reserves the right to request additional information - this request will be sent to your
UTAS email account. The application cannot be finalised until requested information is provided.
 Failure to provide accurate information may affect the outcome of future applications.
 The outcome of your application will be sent to your UTAS email account. All candidates need to check their UTAS
email account regularly. Please also check iGrad regularly.
 Submission of this form does not constitute approval of the application.
 If you are receiving scholarship payments in error please contact the Graduate Research Office immediately.
 Candidates on scholarship are advised that any scholarship overpayment must be repaid. Your payments will
cease and the Dean of Graduate Research will not consider your application for Change of Candidature until the
overpayment has been rectified.
 Rules, Policies and procedures that govern your candidature are available at:
http://www.utas.edu.au/research/graduate-research/rules-policies-procedures-and-guidelines
Completion Plans
Completion Plans should be developed by the candidate and the supervisor(s). Plans should detail the actions required for
completion of the thesis and who is responsible for these tasks. This includes: the thesis structure, completed tasks, tasks
still to be completed, timelines for submission of draft chapters and due dates for supervisor feedback. Plans should also
advise any periods of leave expected to be taken by the candidate or the supervisor(s).
Candidature Extensions
Issues that may delay submission of your thesis should be addressed as soon as they arise. Extensions to candidature will
not be granted automatically and completion plans with appropriate timelines and defined monthly milestones MUST be
included with any application. Please be aware that approval of your application will be subject to strict conditions and
failure to adhere to these conditions (including submission of your thesis by the approved date) may result in termination
of your candidature.
Candidates applying for a candidature extension on the basis of a medical condition must arrange for their medical
practitioner to complete a medical proforma. This is available at: http://www.utas.edu.au/research/graduateresearch/current-candidates/monitoring-your-progress/forms under Changes to Candidature Information.
Medical Leave and Changes to Part-time Candidature on Medical Grounds
Candidates who wish to apply for a suspension; or change their enrolment to part-time, on the basis of a medical
condition must arrange for their medical practitioner to complete a medical proforma. This is available at:
http://www.utas.edu.au/research/graduate-research/current-candidates/monitoring-your-progress/forms
Please note that a standard medical certificate will not be sufficient for periods of illness lasting longer than ten
consecutive working days. If you are in receipt of a scholarship you may be eligible for up to 12 weeks paid sick leave –
please check your scholarship conditions. During periods of approved paid sick leave your candidature will be suspended,
however, your scholarship payments will continue.
External Candidature
External (please ensure school and applicant have discussed and resolved how external candidature and its resourcing will
be managed). External candidates will attract a $3000 one off fee payable by the School to cover costs related to travel for
the Graduate Certificate in Research. Please provide budget centre/project details below.
Ledger:
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Project
No:
Last Updated: October 2015
Please email the completed application and any attachments to your Research Hub:
Arts, Business, Law (ABL)







Humanities
Social Sciences
Tasmanian College of the Arts
Business and Economics
Australian Innovation Research Centre
Law
Tasmanian Institute of Learning and Teaching
Email: Research.ABL@utas.edu.au
Location: Centenary Building, Level 3, Room 303,
Sandy Bay
Postal Address: University of Tasmania, Private Bag
84, Hobart TAS 7001
Domain



Science, Engineering & Technology (SET)





Land and Food
Architecture and Design
Biological Sciences
Physical Sciences
Engineering and ICT
Email: Research.SET@utas.edu.au
Location: Room 344, School of Zoology, Sandy Bay
Postal Address: University of Tasmania, Private Bag
55, Hobart TAS 7001
Institute for Marine and Antarctic Studies
Health Sciences
Medicine
Menzies Research Institute
Email: Research.Domain@utas.edu.au
Location: Medical Science 2 Building, 17 Liverpool
Street, Hobart TAS 7001
Postal Address: Medical Science 2 Building, Private
Bag 23, Hobart TAS 7001
Email: GRM.IMAS@utas.edu.au
Location: 20 Castray Esplanade, Battery Point TAS
7004
Postal Address: IMAS Graduate Research, Private
Bag 129, Hobart, TAS, 7001
Northern



Education
Institute for Regional Development (IRD)
Australian Maritime College (AMC): National
Centre for:
- Maritime Engineering and
Hydrodynamics
- Ports and Shipping (Maritime
Business and International Logistics)
Email: Research.North@utas.edu.au
Location: Building A, Level 1, Room 176, Launceston
Postal Address: University of Tasmania, Locked Bag
1410, Launceston TAS 7250
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Last Updated: October 2015