Graduate Research Office
Conference and Research Travel Scheme Application
Round 2, 2016
Applications close 31 May, 2016
Please read the scheme Guidelines
CANDIDATE DETAILS
Full Name and ID Number:
Primary Supervisor
Will you be on suspension from candidature during the proposed Conference/Research training trip?
If Yes, you are not eligible
Have you exceeded the maximum period of your candidature?
(4 years full time equivalent for doctoral study, or 2 years full time equivalent for masters study)
If Yes, you are not eligible
Have you previously been successful with an application for funding under this scheme in your current
candidature?
If Yes, you are not eligible.
Are you currently on a Candidature Management Plan (CMP) or in an extension period for Confirmation of
Candidature?
If Yes, you are not eligible.
Are your annual reviews of progress/confirmation up to date? (Please check your Action Dates in iGrad)
If No, you are not eligible.
Have you submitted your thesis for examination?
If Yes, you are not eligible.
Have you presented/defended a poster or given an oral presentation at the annual Graduate Research
Conference, also known as SEIR? Please specify which year you attended.
If you answered No:
Did you commence candidature prior to January 1, 2011? (if yes, skip question of exemption)
Did you get an exemption from attending? (please attach evidence in your supporting documentation)
Do you intend to take personal leave, while abroad, after your conference or research travel activity?
YES / NO
YES / NO
YES / NO
YES / NO
YES / NO
YES / NO
YES / NO
YES / NO
YES / NO
YES / NO
If you answered yes, please carefully read the scheme guidelines and travel policy
CONFERENCE PARTICIPATION OR RESEARCH ACTIVITY
Title of Conference OR Research training activity (i.e. methodology course, internship with experts in field)
NOTE: Only one research training activity or conference can be supported by this scheme, regardless of whether a number of activities are
being undertaken concurrently in the same trip.
Description of Conference participation OR Research Training trip (Use this section to tell the panel about the quality of the
conference/activity you’ll be participating in. They need to judge the standard and competitiveness of what you are doing and how it will
enhance your research. Consider asking the conference organisers how many abstracts are received vs how many are accepted. This is not
assessed as the candidate statement.)
Conference Participation OR research activity dates:
Location:
Have you attached a copy of your invitation to participate or other written confirmation from the conference
organisers or research activity hosts?
If No, this must be provided before funds will be released.
Last updated April 2016
YES / NO
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ESTIMATED BUDGET
Please provide an indicative quote by performing a web based search for a return airfare to the venue for the proposed activity in addition to
accommodation and living costs for that activity only. This must be done with reference to Australian Taxation Office for work travel costs and
the University of Tasmania Travel policy. Flight and accommodation quote documentation to be attached.
Item
Description
Total $AU
Conference Registration /course
cost/other (where applicable)
Travel
Accommodation
[Cost per night x duration of chosen
research activity only]
Meals/Incidentals
[cost per day x number of days for
duration of chosen research activity
only]
Total
Amount Required from Scheme
(50% of Total)
RESEARCH ACTIVITY TYPE
Conference
Oral presentation, invited by organisers
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Poster - defended during programmed time
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Oral presentation, requested by candidate
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Keynote speaker
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Archive visit
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Methodology course
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Other research activity
Internship with experts in field
Other
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Please specify _____________________________
APPLICANT’S SIGNATURE
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I declare that all the information provided here is correct.
I have read and understand the requirements of this Scheme.
I understand that the Graduate Research Office reserves the right to seek verification of the information supplied by me.
I have read and understood the University Travel Policy and understand my obligations in this respect.
I have read the Information for ‘Applicants and Supervisors’ and attached my signed statement outlining the relevance of
participating in this Conference/research training activity to my research along with the requested attachments listed in the
checklist below.
I understand incomplete applications will be deemed non-compliant. Non-compliant applications will not be returned to me
for correction as it is mine and my supervisor’s responsibility to ensure that the final submitted application is complete.
______________________________
Signature
_______________________
Date
Last updated April 2016
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PRIMARY SUPERVISOR - please complete check boxes and sign
 I support this application and confirm relevance of the Conference/course/research training activity to the applicant’s
current research. This support is detailed in my attached statement.
 I have read the scheme guidelines and provided a signed statement of support for this application (max. 300 words)
 I confirm that the candidate is not on a Candidature Management Plan (CMP) and did not receive a ‘C’ rating for their last
review.
 I confirm that the candidate has not already received funding from the Conference Support or Conference and Research
Travel Fund in the course of their current candidature.
 I confirm that participation in the proposed conference/event/research training activity will not hinder the candidate’s ability
to submit within the maximum degree period.
 I confirm that the candidate is up-to-date with their reviews of progress/confirmation and is not on an extension of
Confirmation of Candidature and this is reflected in iGRAD.
 I understand incomplete applications will be deemed non-compliant. Non-compliant applications will not be returned to the
candidate for correction as it is mine and my candidate’s responsibility to ensure that the final submitted application is
complete.
_______________________________
Name of Principal Supervisor
________________________
Signature
_________________
Date
GRADUATE RESEARCH CO-ORDINATOR - please complete check box and sign
 I support this Application
_______________________________
Name of Graduate Research Co-ordinator
________________________
Signature
_________________
Date
HEAD OF SCHOOL/INSTITUTE OR DELEGATE - please complete check boxes and sign
 I support this Application and confirm that 50% of the costs outlined in this application will be met by:
 The School/Institute OR
 Another source: Sponsor, other research funds, candidate. _______________________________
_______________________________
Name of Head of School/Institute
________________________
Signature
_________________
Date
ATTACHMENT/COMPLIANCE CHECKLIST - FOR APPLICANTS
 ^A copy of the abstract you submitted to secure your presentation opportunity (where applicable).
 ^All appropriate signatures* have been obtained and check boxes completed.
 ^Signed* candidate statement outlining the relevance of the proposed Conference/course/research training activity, to
your research (maximum 300 words). Including a word count.
 ^Signed* supervisor statement of support (maximum 300 words). Including a word count.
 ^A CV listing details of any relevant research output/s or academic achievement/s (eg refereed publications, NOTE: a copy
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of the publication is not required).
^Conference information/Web pages (not a web address), course information; credentials of expert /institution to be
visited or other relevant details.
^Documentary evidence to support travel and accommodation costs.
^Documented evidence from Associate Dean of Research Training or Office of the Dean of Graduate Research stating
approval of exemption and the reason for being exempted from participating in the Graduate Research Conference (where
applicable).
An invitation to participate or written acceptance from the conference/course organisers/hosts, where available and
relevant.
Conference/course registration details (where applicable).
I have checked the file prior to submitting it, to ensure it is compliant and it contains all pages, attachments and signatures.
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 All documents will be combined into a single pdf and emailed to: graduate.research@utas.edu.au.
*Acceptable signatures include: pen to paper, embedded jpeg or pdf, an email that is clearly from a UTAS staff account, or use
of the signature function in adobe acrobat. ^ Denotes items that if missing, will render your application non-compliant.
Last updated April 2016
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