2.4a Procedures for Data Collection and Analysis
Procedures and Timeline for Data Collection, Aggregation, Disaggregation,
Analysis, Dissemination, and Use
The College of Education has identified the following procedures and timeline to be used by all
programs. It is important that each program identifies the person or persons responsible for
collection of assessment data. Much of the Unit Assessment data for Initial Programs is collected
by the Office of Teacher Education; however, each program is responsible for collecting data for
specific Program Assessments. Advanced Programs are responsible for collecting data for both
Unit Assessments and specific Program Assessments.
A. Collecting and Entering Data
Data from all common unit and specific program assessments will be collected each semester by
the individual designated to complete the assessment form no later than 2 weeks after the end of
final exam week each semester. Data from all key assessments will be submitted to the assessment
coordinator for the academic year (fall, spring, summer) on or before August 15.
B. Aggregating and Disaggregating Data
1. Unit data from all common unit assessments will be aggregated for the unit, and
then disaggregated for each program by the assessment coordinator by September
15.
2. Program data from all specific program assessments will be aggregated for each
program by the assessment coordinator by September 15.
C. Forwarding Data
1. The aggregated unit data will be forwarded by the assessment coordinator to the
Dean of the College of Education (COE) by October 1 each year.
2. The disaggregated unit data and the aggregated specific program data will be
forwarded by the assessment coordinator to the program coordinators and/or
program representatives by October 1 each year.
D.
Summarizing, Analyzing, Reporting, and Disseminating Data
1. In October – Program coordinators meet with their program/department faculty to
review the aggregated specific program data for the previous academic year that
includes:
a. summary of candidate performance on each unit and program assessment
(percentage of candidates meeting the standard)
b. strengths and weaknesses identified in a course(s) or in the program based on
the data; and
c. change(s) in a course(s) or in the program that will be made based on the
data, if any changes are appropriate at this time.
2.4a Procedures for Data Collection and Analysis
2. By November 1 – Each program coordinator submits, to the Dean of the COE, an
overall Summary and Analysis of data report for the program for the previous academic
year
3. In November – The Dean of the COE will meet with the COE Assessment
Committee to review program reports and unit data. The Dean of the COE, with
assistance from the COE Assessment Committee, will prepare an annual report that
includes an overall Summary and Analysis of candidate performance data for the unit
for the academic year and change(s) in the programs and/or unit that will be made based
on the data. The final annual report will be made available by December 15 each year.
E.
Sharing Data on Campus
The annual report will be shared by the Dean of the COE with unit faculty, program coordinators,
department chairs, Dean of the College of Arts and Sciences, Dean of the College of Technology,
Provost, the Secondary Education Coordinating Committee, the Council for Teacher Education, and
the COE Advisory Council.