Minutes of Missouri State University Panhellenic
March 6th, 2013
The General Council meeting was called to order by President Jessica Willard at 4:00 pm at the PSU
400. The roll was called by Vice President of Administration, Kelly McCall.
ROLL CALL:  Y) YY Y Y) Y Y)
SPEAKERS:
None
PREVIOUS MINUTES The previous minutes were read and approved by our delegates
OFFICER REPORTS
I.
President, Jessica Willard (Willard123@live.missouristate.edu)
a. Representatives from Tri Sigma have been with us this week
b. Joint Council will be March 20th at 4pm in PSU 400, the Wednesday we get back from Spring break
c. All paper work will be turned in Campus Link on May 9 th; philanthropy events and such.
d. Fraternity Recruitment shirts. You cannot wear fraternity letters during the two weeks of their
recruitment. It goes along with NPC that t-shirts that say “RUSH ---“ is not allowed.
e. With Sig Ep’s rush shirts that have the Budweiser logo that will have sorority letters are not allowed.
We are working with Sig Ep to change these shirts. It is against NPC policy to wear a shirt that include
your letters along with any reference to alcohol.
II.
VP of Community Relations, Allyson Liefer (Liefer114@live.missouristate.edu)
a. Service opportunities handout
b. Reminder about who can turn in organizational forms on Campus Link. Only Presidents and
Community Service/Philanthropy Chairs!!
c. Congrats to our new PHA liaisons! These women will do an excellent job on keeping PHA informed
with what is going on with other organizations on campus
d. Liaisons will introduce themselves during their reports.
III.
VP of Membership Development, Meghan Farrell (Farrell14@live.missouristate.edu)
a. Happy National Ritual Celebration Week!
b. I hope you all wore your badge attire and adorable buttons on Monday! Thank you to those women
who participated with it being midterms and all.
IV.
VP of Recruitment, Bonnie Kessel (Bonnie777@live.missouristate.edu)
a. Will bring up Phired Up speaker in unfinished business
V.
VP of Academics, Laura Green (Laura805@live.missouristate.edu)
a. Keep submitting applications for tutoring. We have only had three! Please keep
b. Happy Midterms!
c. We will be voting during old business on my proposals from last week
d. April 9th – Education Day. School districts from all over the state are coming to look for teachers!
10am-1pm in JQH.
VI.
VP of Administration, Kelly McCall (McCall91@live.missouristate.edu)
a. There is currently $56,900.47 in the Panhellenic account. All bills paid up to this date.
b. Have a safe Spring Break! Represent your chapter and our Missouri State community in a positive
light!
VII.
Director of New Member Education, Bailie Phelan (Phelan091@live.missouristate.edu)
a. Phi Sig accepted 22 new members for this Spring 2013 class! Congratulations to those new members.
b. Initiation is April1st.
c. Pickleman’s night is March 26th from 4pm-9pm
d. Washers tournament will be sometime in April. TBA
VIII.
IX.
X.
XI.
XII.
XIII.
XIV.
I.
e. There was a conflict with the new member educator roundtable for sororities.
Director of Outreach, Andrea Lensing (Andrea236@live.missouristate.edu)
a. Follow us on Twitter and Facebook
b. Newsletter went out successfully. Thank you to who submitted things!
c. Working on Outstanding Faculty/Staff nominations. I will let you know who gets those!
Director of Panhellenic Counselors, Molly Francomb (Francomb@live.missouristate.edu)
a. Congratulations to all of the new Pi Chi’s!
b. We had our first workshop this past Sunday. It went really well!
Director of Social Awareness, Shannon Brown (Brown992@live.missouristate.edu)
a. GAMMA meeting is Tuesday at 8pm in Cheek 212
b. GAMMA will have a table at Safe Spring Break Fair so stop by for info and a free t-shirt! Thank you
for those who came out!
c. March 6th Safe Spring Break Info Table in Foster Rec.
d. GAMMA will be having a March Madness Tournament. It’s $5 to participate. It’s March 27 th.
e. You all received the emergency contact cards today!
Director of Marketing, Angela Winkler (Winkler114@live.missouristate.edu)
a. No report
Chief Justice, Jordan Shelton (Jordan321@live.missouristate.edu)
a. Any chapter that did Spring Recruitment, their recruitment chairs received an email from me about
speaking to their new member class.
Associate Chief Justice, Fallon Hickman (Fallon99@live.missouristate.edu
a. No report
Graduate Assistant, Colleen Pace (Colleen128@live.missouristate.edu)
a. Greek Week packet went out!
b. Liaison meeting tomorrow night at 8:30. We will talk about the community service event, greek jam,
and greek god/goddess. If there are announcements, please let Molly or Ryan know so they can put it
on the agenda.
c. Rho Lambda meeting at 8pm tomorrow to decide to who was accepted!
Assistant Director of Student Engagement, Andrea Weber `
(AndreaWeber@MissouriState.edu)
a. Officially welcome our Sigma friends!
b. Thank you to the people who have come to say hello and introduce yourself.
c. I know you all will be welcoming to them to our campus.
d. Our office will be open next week during Spring Break! That’s a great time to turn in forms.
UNFINISHED BUSINESS
Bonnie moved to vote to spend $4,700 to bring Phired Up and IValues for recruitment next fall. Alpha
Delta Pi seconded the motion. The motion passed unanimously.
Laura motioned to vote on allocating money for donuts for people to go to class during Greek Week.
Alpha Delta Pi seconded the motion. The motion passed unanimously.
Laura motioned to vote on moving exchanges to before or after Greek Week instead of during the week
to encourage focus on academics. Alpha Delta Pi moved to discuss. Sigma Kappa seconded the motion.
Discussion: Alpha Delta Pi wanted to know why this came about. Laura mentioned how we already have
a lot of events during this week. It is recognized that grades have gone down in our community. Doing
this would allow people to spend more time on academics, and also encourage getting to know pairings in
the week before and after. This also allows more people to go to these exchanges since Greek Jam
practice usually runs so late anyway. Sigma Kappa: We were concerned since Greek Week is already a
full week, pushing the exchanges/festivities back a week wouldn’t help grades. That would just extend it.
Laura: With the mandatory events that we have during Greek Week, if you are attending these events,
then you’re getting ready for an exchange, you take away a whole night from your academics. Alpha Chi
Omega: Does that mean both dry and wet exchanges? Laura: When my counterpart, Scott and I
discussed this, it is meant for wet events. It’s mostly to keep people out of downtown area and
exchanges. We want to avoid large-scale exchanges. If your chapter has questions for me about an
exchange, I will look at it at a case-by-case basis. A movie night is a good, low-key way to relax from the
week, but an exchange like ice-skating takes away from what you can be doing academically. Alpha
Delta Pi: The week after Greek Week is closer to finals. How can having exchanges closer to finals be
helpful? Molly: Since time is already blocked out for Greek Week events, then we need to have time for
our academics. (end of discussion)
Delta Zeta moved to vote on this motion. Sigma Kappa seconded the motion. Chapters in favor: Alpha
Chi Omega, Alpha Sigma Alpha, Delta Zeta, Gamma Phi Beta, and Xi Omicron Iota. Chapters opposed:
Alpha Delta Pi and Sigma Kappa. The motion passed with the majority.
Alpha Chi Omega motioned to open discussion on Sigma Sigma Sigma participating in formal
recruitment. Alpha Delta Pi seconded the motion.
Delta Zeta: Wants to confirm when we will be voting..which will be on March 20th. Alpha Chi Omega:
Wants clarification of why we chose one way of how they are participating in recruitment. Jessica: Since
Sigma already has a house on campus, we don’t want confusion with PNM’s of having a chapter drop. If
they really liked a chapter, then it was gone, we are worried about having PNMs dropping thinking they
will receive a bid form Sigma by dropping. Will get rid of a lot of confusion, and to ensure the PNMs stay
in the recruitment process. After we vote on these proposals, it’s not set in stone. It’s an ongoing
conversation with Sigma. It’s a starting point. Alpha Delta Pi: Does Sigma have a preference of what
option they want? Sigma representative: We don’t have a preference. We feel comfortable with what
you all are comfortable with. It’s a beginning point, not an end point. Sigma Kappa: How would you be
prepared to participate in formal recruitment fully if that was allowed? Sigma representative: It would be
different because we wouldn’t have as much manpower. It would be similar, but we might have a video
and a teambuilding activity because we won’t have as many people. We would talk about colonization
and how that works. Alpha Chi Omega: if we allow Sigma quota to be what ours is, would that negatively
affect our quota? ANDREA: It’ll be a conversation of what our numbers will be. They will be different with
a new organization. Numbers are usually totally off with an extension. We have to project how they will
do. There will be a lot of conversation about the trends of this campus, but our numbers will be totally
different along with quota this next recruitment. We can’t know for sure. Your PHA delegate can talk to
the Release Figure Specialist for your chapter to get a better idea about it.
Bailie motioned to vote on a date for summer meeting, being July 20th. Alpha Delta Pi seconded the
motion. Chapters in favor: Alpha Chi Omega, Alpha Sigma Alpha, Alpha Delta Pi, Gamma Phi Beta,
Sigma Kappa. Chapters opposed: Delta Zeta and Xi Omicron Iota. This motion passed to the majority.
Alpha Delta Pi motioned to vote on “Panhellenic pan” proposal. Delta Zeta seconded the motion. All
chapters in favor. Passed unanimously.
NEW BUSINESS
ANNOUNCEMENTS
a.
b.
AXΩ: Will be having a hayride with Pi Kappa Alpha and Sigma Chi next Thursday
AΔΠ: Had their crush dance this past weekend
c.
d.
e.
f.
g.
AΣA: Sisterhood week. Tonight there is a scavenger hunt
ΔZ: Our Spring recruitment is over. Added 18 new members
ΓΦB: First chapter recruitment workshop tonight
ΣK: Parents weekend this past weekend. Had a great time with our parents.
ΞOI: Flag football tournament March 22nd with Alpha Kappa Lambda. Forms and money due
March 20th
LIASON REPORTS
a.
GAMMA: not present
b.
IFC: Julie is our IFC liaison
c.
NPHC: Megan is our NPHC liaison
d.
SAC: Emily is our SAC liaison. Report: SAC considering having movie events for people staying on campus
during Spring Break. Proposing laser tag in May and pool party at Foster Rec. Being discussed.
e.
Phi Sigma Upsilon: Julie is our Phi Sig liaison
f.
SGA: Michelle is our SGA liaison.
ADJOURNMENT
Delta Zeta motioned to close meeting. Sigma Kappa seconded the motion. All chapters in favor. Meeting
adjourned at 4:31 p.m.