Agenda
Board of Regents
Facilities and Land Management Committee
Tuesday, February 17, 2009; *12:00 noon – 1:00 p.m. and 2:30 p.m. – 4:00 p.m.
AJ Room, Baranof Hotel
Juneau, Alaska
*Times for meetings are subject to modifications within the February 17-19, 2009 timeframe.
Committee Members:
Timothy Brady, Committee Chair
Carl Marrs, Committee Vice-Chair
Mary K. Hughes
I.
Call to Order
II.
Adoption of Agenda
Robert Martin
Kirk Wickersham
Cynthia Henry, Board Chair
MOTION
"The Facilities and Land Management Committee adopts the agenda as
presented.
I.
II.
III.
IV.
V.
VI.
VII.
Call to Order
Adoption of Agenda
New Business
A.
Approval of Schematic Design for the Anderson Remodel at
the University of Alaska Southeast
B.
Formal Project Approval for the Sitka Health Sciences Project
at the University of Alaska Southeast
C.
Approval of Schematic Design for the Critical Electrical
Upgrade at the University of Alaska Fairbanks
Full Board Consent Agenda
A.
Approval of the UAA Master Plan Amendments
B.
Approval of Schematic Design for the Health Sciences Building
at the University of Alaska Anchorage
C.
Formal Project Approval for the Sports Arena at the
University of Alaska Anchorage
Ongoing Issues
A.
Update for the ARSC Facility Development at the University of
Alaska Fairbanks
B.
Status Report on University Investments in Capital Facilities,
Construction in Progress, and Other Projects
C.
Update on IT Issues
Future Agenda Items
Adjourn
This motion is effective February 17, 2009."
Facilities & Land Management Committee Agenda: Page 1 of 25
Agenda
Facilities & Land Management Committee
February 17, 2009
Juneau, Alaska
III.
New Business
A.
Approval of Schematic Design for the Anderson Remodel at the
University of Alaska Southeast
Reference 7
The President recommends that:
MOTION
“As required by Regents’ Policy 05.12.043.E, the Facilities and Land
Management Committee approves the Schematic Design Approval
request for the University of Alaska Southeast Anderson Building
Remodel and Pedestrian Crossing Improvements as presented, and
authorizes the university administration to proceed, not to exceed a
Total Project Cost of $10,700,000. This motion is effective February
17, 2009.”
POLICY CITATION
Regents’ Policy 05.12.043.E states:
E.
Schematic design approval levels shall be the same as formal
project approval levels; provided however, if no material change in
the project has been identified since formal project approval,
approval levels shall be as follows:
1.
Projects with an estimated total project cost of more than
$4.0 million will require approval by the regents’
committee responsible for facilities.
RATIONALE AND RECOMMENDATION
1. Background and Scope
At its regular scheduled meeting in September 2008, the Board of Regents
passed the “Formal Project Approval for the Anderson Building Remodel
and Pedestrian Crossing at the University of Alaska Southeast.” The
minutes from the meeting reflect the following:
PASSED
"As required by Regents’ Policy 05.12.04, the Board of Regents
approves the formal Project Approval request for the University of
Alaska Southeast Anderson Building Remodel and Pedestrian
Crossing Improvements as presented, and authorizes the university
administration to proceed through schematic design not to exceed a
Total Project Cost of $10,700,000. This motion is effective
September 19, 2008."
Facilities & Land Management Committee Agenda: Page 2 of 25
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Facilities & Land Management Committee
February 17, 2009
Juneau, Alaska
The Building Remodel and Pedestrian Crossing will be discussed
separately.
1) Anderson Building Remodel: The Anderson Building was vacated by
the UA Fairbanks School of Fisheries and Ocean Sciences (SFOS) in
November 08. The Programming and Schematic Design has taken the
opportunity (with SFOS move out) to make major programmatic and
technical improvements, including upgrade of the buildings operating
mechanical and electrical systems delivery. The Schematic Design
Narrative and Floor Plans were delivered to the User Committee and
Facilities Services in early December 2008.
Since Formal Project Approval, several meetings were held to discuss
space arrangement, project costs and building systems and general
feedback to the design team to determine an order of priority of building
elements. Many options were discussed along with innovations to deliver
sustainable mechanical and electrical operational systems and to align
scope, budget and construction timing.
The essential modal adopted in the concept stage is still intact.
Specifically that the three floors have individual programmatic focus. The
first floor is research and support space, the second (main) floor is
classroom, office and student lounge, and the third floor is teaching labs.
The building remodel will occur in phases, with the smallest construction
piece to take place during the summer of 2009 with significant
reconstruction during the summer of 2010. The exact order of the areas of
remodel is important to keeping the classroom labs available for use
during the academic year. The exact order of the contractors work will be
spelled out during the design development phase.
In addition to the programmatic space remodel, the project includes
significant replacement or renewal of HVAC equipment, including supply
and exhaust fans, digital controls, new boilers, a new electrical service,
roof replacement, and a new fire alarm system.
2) Pedestrian Access Improvement: The Pedestrian Access Improvements
of this project will provide a trail from campus which meets an elevated
crossing / pedestrian overpass over Glacier Highway to the Anderson
Building. The Civil Engineer for this project has been in contact with the
ADOT/PF regarding the planned road alignment which affects the
placement of the overpass. According to ADOT/PF, at such time as the
Glacier Highway is reconstructed, the roadway in front of the Anderson
Building will shift approximately 100’ to the north from its current
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Facilities & Land Management Committee
February 17, 2009
Juneau, Alaska
location. The blue lines on the photo on the facilities attachments indicate
this approximate location.
ADOT is in the very early stages of preliminary design and environmental
review of the project and no further construction funding has been
authorized. This presents UAS with the challenge of designing an
elevated portion of the pedestrian access that allows for both the current
road alignment and the anticipated future realignment.
Options of at-grade, depressed and elevated crossings were evaluated and
an elevated crossing that connects with the third floor corridor of the
Anderson Building was judged the most practical and the most effective in
large part because this option allows the use of both the stairs and the
elevator located within the Anderson Building.
An option to locate an elevated crossing east of the Anderson Building
was also evaluated. This location would have the advantage of being just
beyond the area of anticipated road realignment. However this option has
a number of drawbacks including steep grades on the South side of the
highway which would require construction of retaining walls for the
bridge foundation, the ramp, and for much of the 650 feet of sidewalk that
would be required to get pedestrians to the Building.
2.
Graphic Description
See referenced attachments.
3.
Proposed Cost and Funding Sources
$500,000 was appropriated in FY 2008 for planning;
$10,200,000 was received in FY 2009 for design and construction of the
project
4.
Variance Report
There are no significant changes in project scope, cost, funding, operating
cost or other cost considerations since the project received Formal Project
Approval.
Facilities & Land Management Committee Agenda: Page 4 of 25
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Facilities & Land Management Committee
February 17, 2009
Juneau, Alaska
5.
Schedule for Completion
Complete Design
Advertise for Bids
Award Construction Contract
Construction
Beneficial occupancy
6.
February – April 2009
May 2009
June 2009
July 2009- July 2010
August 2010
Affirmation
The Project complies with Board Policy, applicable Project Agreements
and Facilities Pre-design statements.
7.
Action Requested
Schematic Design Approval for the University of Alaska Southeast
Anderson Building Remodel and Pedestrian Improvements project, as
presented, and authorization for the University administration to proceed
through Construction Document completion, not to exceed a Total Project
Cost of $10,700,000.00
8.
Supporting Documents
Anderson Building Schematic Design Narrative 12/10/2008
Anderson Building Schematic Drawings – 14 sheets
Anderson Building Pedestrian Crossing & Site Schematic Design
Narrative – 1/15/2009
Anderson Building Pedestrian Crossing Schematic Drawings - 17 sheets
B.
Formal Project Approval for the Sitka Health Sciences Project at the
University of Alaska Southeast
Reference 8
The President recommends that:
MOTION
“As required by Regents’ Policy 05.12.04, the Facilities and Land
Management Committee approves the Formal Project Approval
request for the University of Alaska Southeast Sitka Health Sciences
Renovation as presented, and authorizes the university administration
to proceed through Schematic Design not to exceed a Total Project
Cost of $2,355,614. This motion is effective February 17, 2009.”
Facilities & Land Management Committee Agenda: Page 5 of 25
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Facilities & Land Management Committee
February 17, 2009
Juneau, Alaska
POLICY CITATION
In accordance with Regents’ Policy P05.12.04, Formal Project Approval
(FPA) represents approval of the Project including the program
justification and need, scope, the Total Project Cost (TPC), and funding
plan for the project. It also represents authorization to complete the
development of the project through the schematic design, targeting the
approved scope and budget, unless otherwise designated by the approval
authority.
A FPA is required for all projects with an estimated TPC in excess of $2.5
million in order for that project’s inclusion of construction funding to be
included in the university’s capital budget request, unless otherwise
approved by the Board. The level of approval required shall be based
upon TPC as follows:




TPC > $4 million will require approval by the Board based on
recommendations from the Facilities and Land Management
Committee (F&LMC).
TPC > $2 million but ≤ $4 million will require approval by the
F&LMC.
TPC > $1 million but ≤ $2 million will require approval by the
Chairperson of the F&LMC.
TPC ≤ $1 million will require approval by the university’s Chief
Finance Officer (CFO) or designee.
RATIONALE AND RECOMMENDATION
1.
Background
The Sitka Campus of the University of Alaska Southeast (UAS) offers a 2year community college-type curriculum which provides lower division
transfer courses, entry level certificates and associate degrees through a
variety of cutting edge methods, including web-based distance delivery
education and training opportunities to students residing in Sitka, the
region and throughout the State of Alaska.
The Sitka Campus is tasked with the primary responsibility of distance
delivery of Health Sciences education and Pre-nursing lab-based science
classes. The major objective of this project is to renovate and expand the
current health sciences space within the confines of the existing WWII
hangar that houses the Sitka Campus.
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February 17, 2009
Juneau, Alaska
The successful completion of this project will enable UAS Sitka to
develop, pilot and incorporate new procedures and technologies in
teaching its pre-nursing lab-based science classes using a modularized,
web-based approach combining video and internet options as well as
intensive on-site activities, increasing student self sufficiency and success.
2.
Project Scope
The project scope of work includes design and construction of:







Two “smart” classroom spaces, versatile multi-purpose in nature;
Space for lab-based science classes (anatomy and physiology,
microbiology, chemistry);
Space for supply storage, assembly and evaluation of distance
learning laboratory kits. Lab projects are mailed out to about 150
students throughout the course of each semester, then returned for
evaluation and grading;
New entry/exit on the south-side of the building
Storage
Offices
Restrooms
No site improvements are planned at this time.
3.
Proposed Cost and Funding Source(s)
This project is fully funded by the United States Department of Education,
in accordance with PL102-324 Higher Education Authorization Act of
1965, awarded a discretionary grant to be awarded in two fiscal year
periods:
10/01/2008 through 9/30/2009 for
10/01 2009 through 9/30/2010 for
Total funding
4.
$ 182,600
$2,173,014
$2,355,614
Maintenance and Operating Costs (O&M)
The facilities maintenance and operating costs should be minimally
impacted. The impact will be reviewed during the schematic and design
phases of the project.
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Facilities & Land Management Committee
February 17, 2009
Juneau, Alaska
5.
Consultant(s)
The lead consultant is the Juneau based architectural firm of Jensen Yorba
Lott Architects (JYL). Tony Yorba is the Lead Architect. Charlene
Steinmann and Corrie Nash make up JYL’s design team. Sub consultants
to JYL are:
Structural Engineering:
Mechanical Engineering:
Electrical Engineering:
Cost Estimating
6.
Chris Gianotti, PND Engineers
Doug Murray, Murray & Associates
Ben Haight, Haight & Associates
Ehsan Mughal, HMS
Other Cost Considerations
None
7.
Schedule for Completion
DESIGN
Conceptual Design
Formal Project Approval
Schematic Design
Schematic Design Approval
Design Development
Construction Documents
November 2008- January 2009
February 18, 2009
February - March 2009
April 2009
May 2009
June- August 2009
BID & AWARD
Advertise and Bid:
Construction Contract Award
October 2009
November 2009
CONSTRUCTION:
Start of Construction
Date of Substantial Completion:
Date of Beneficial Occupancy:
November, 2009
July 2010
August 2010
8.
Action Requested
Approval to develop the project documents through schematic design.
9.
Supporting Documents
Conceptual Phase Documents (Narrative, Room Data Sheets, Drawings)
Facilities & Land Management Committee Agenda: Page 8 of 25
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February 17, 2009
Juneau, Alaska
C.
Approval of Schematic Design for the Critical Electrical Upgrade at the
University of Alaska Fairbanks
Reference 9
The President recommends that:
MOTION
“As required by Regents’ Policy 05.12.043, the Facilities and Land
Management Committee approves the Schematic Design Approval
request for the University of Alaska Fairbanks Critical Electrical
Renewal Phase 1A as presented, and authorizes the University
administration to proceed through Construction Document
completion not to exceed a Total Project Cost of $5,187,000. This
motion is effective February 17, 2009.”
POLICY CITATION
Regents’ Policy 05.12.043.E states:
E.
Schematic design approval levels shall be the same as formal
project approval levels; provided however, if no material change in
the project has been identified since formal project approval,
approval levels shall be as follows:
1.
Projects with an estimated total project cost of more than
$4.0 million will require approval by the regents’
committee responsible for facilities.
RATIONALE AND RECOMMENDATION
Background
In 2001, UAF contracted with PDC Engineers, Inc. to evaluate the
Electrical Distribution System and to provide recommendations for an
upgrade of the system in order to eliminate deficiencies and provide longterm reliable electrical service for UAF. The report identified five major
deficiencies:
1. The capacity of the connection to GVEA is undersized.
2. The power plant switchboard short circuit rating is undersized.
3. The location and configuration of the power plant switchboard is not
appropriate.
4. The electrical distribution system lacks redundancy.
5. Congestion within the utilidors prohibits economical expansion.
In order to address these deficiencies, the report recommends that the
campus distribution function move from the power plant to a new,
separate switchboard located near the power plant. It was also
recommended that the distribution voltage increase from 4,160v to
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February 17, 2009
Juneau, Alaska
12,470v. These changes would create improved reliability and capacity of
the electrical distribution system.
Deficiencies 1 and 2 were partially remediated with the completion of the
new connection to GVEA (Project No. 2004029 UTED) in September
2005. The transformer in the new substation is currently operating at
4,160v but can easily be reconfigured to operate at the proposed higher
voltage of 12,470v. The new substation has the capacity to allow UAF to
purchase enough power from GVEA to supply current and future loads in
the event of a UAF power plant failure, but circuit breaker constraints in
the UAF switchboard continue to limit the amount of power that could be
purchased from GVEA to levels under current peak loads.
To correct the remaining deficiencies, the project is phased in order to
achieve milestones with measurable benefits within an anticipated funding
stream.




Phase 1A: construction of utilidors that will connect the new
switchboard to existing utilidors
Phase 1B: construction of the new switchboard in a new building
and upgrade one feeder to 12,470v
Phases 2 and 3: progressive conversion of the remaining
distribution feeders to 12,470v
Completion of the entire project will provide a more reliable
electrical distribution system that is compliant with current
electrical codes and utility standards and sized to accommodate
future growth. This Schematic Design Approval is for Phase 1A
only.
Phase 1A Scope
The overall Phase 1 scope of this project consists of constructing a new
double breaker switchboard in a new building that is separate from the
existing Atkinson Power Plant but located in close proximity to the plant
and its associated utilidors. Phase 1A will construct approximately 660
lineal feet of utilidor and two large cable vaults that will allow connection
of the proposed switchboard (Phase 1B) to the existing utilidors.
Phase 1A project scope also includes an overall concept design of the
three project phases, and complete construction documents for Phases 1A
and 1B. It is very important to have the overall direction of the electrical
renewal established early in the process to ensure all construction elements
in a multi-phase project mesh together properly.
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February 17, 2009
Juneau, Alaska
2.
Proposed Cost and Funding Source(s)
This should describe the cost and funding source(s) for the next phase of
the project and for eventual completion of the project.
Series L Bonds
FY09 Capital Appropriation
TOTAL
$99,600
$5,087,400
$5,187,000
The Series L bond funds are excess funds from the GVEA substation
project completed in 2005.
Phase 1B is estimated at $10M and included in the UA FY10 capital
budget request.
3. Variance Report
None
4. Schedule for Completion
Phase 1A Schedule
Consultant Selection and Design Contract Award
July-September 2008
Concept Design for Phase 1A and 1B
October 2008-March 2009
Schematic Design –Phase 1A
October 2008-January 2009
CMAR Selection
January-February 2009
Construction Documents Phase 1A
February-May 2009
CMAR Final Pricing
May 2009
Construction
June-October 2009
Note: If Phase 1B is funded in FY10, construction would continue in
summer 2010 with completion (i.e. an energized system) in late 2011.
5. Affirmation
The Board of Regents gave Formal Project Approval at its December 2,
2008 Meeting.
6. Action Requested
Schematic Design Approval
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February 17, 2009
Juneau, Alaska
IV.
Full Board Consent Agenda
A.
Approval of the UAA Master Plan Amendments
Reference 10
The President recommends that:
MOTION
The Facilities and Land Management Committee recommends that:
1.
The Board of Regents, in accordance with Regents’ Policy
05.12.030.C, approves the Health Sciences District amendment
to the 2004 UAA Campus Master Plan. This amendment will
be incorporated into the update of the 2004 UAA Campus
Master Plan.
2.
The Board of Regents, in accordance with Regents’ Policy
05.12.030.C, approves the amendment to the 2004 UAA
Campus Master Plan for the Sports and Housing District. This
amendment will be incorporated into the update of the 2004
UAA Campus Master Plan.
This motion is effective February 17, 2009.”
POLICY CITATION
Regents’ Policy 05.12.030.C.3 states: A campus plan may be revised or
amended from time to time. An amendment to accommodate a proposed
specific capital project shall be considered and approved by the board
prior to consideration of the proposed capital project.
RATIONALE AND RECOMMENDATION
Since the UAA Campus Master Plan was drafted in 2003, and adapted in
2004, a number of significant decisions have been made, the Health
Science parcel of land was acquired, four building projects have been
undertaken, and a number of personnel and policy changes have occurred.
The purpose of these master plan amendments is to address the changes
and update those portions of the campus that were affected.
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February 17, 2009
Juneau, Alaska
B.
Approval of Schematic Design for the Health Sciences Building at the
University of Alaska Anchorage
Reference 11
The President recommends that:
MOTION
“As required by Regents’ Policy 05.12.043, the Facilities and Land
Management Committee recommends that the Board of Regents
approves the Schematic Design Approval request for the University of
Alaska Anchorage Health Sciences Building, Phase 1 as presented,
and authorizes the university administration to proceed through
construction document completion not to exceed a Total Project Cost
of $ 46,500,000. This motion is effective February 17, 2009.”
POLICY CITATION
Regents’ Policy 05.12.043 states: For the Schematic Design Approval, if
there has been no Material Change in the project since the Formal Project
Approval, approval levels shall be as follows:

TPC > $4 million will require approval by the Facilities and Land
Management Committee (F&LMC).

TPC > $2 million but ≤ $4 million will require approval by the
chair of the F&LMC.

TPC ≤ $2 million will require approval by the university’s Chief
Finance Officer (CFO) or designee.
If there has been a Material Change in the project since the Formal Project
Approval, the Schematic Design approval levels shall be the same as the
Formal Project Approval.
RATIONALE AND RECOMMENDATION
1.
Narrative Description
The new University of Alaska Anchorage Health Sciences Building (HSB)
will be the first building in the Health Sciences District. The HSB consists
of 63,500 square feet in three floors and a mechanical penthouse. The
building is divided into two wings, each of which is a relatively simple,
rectilinear form. The east wing and the west wing are offset and angled
from one another to create a centrally located main entrance, elevator
lobby and main stair adjacent to the future bridge connections. These
dynamic spaces will promote interaction between students, faculty and
staff within the building and within the broader community of the Health
Sciences District.
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February 17, 2009
Juneau, Alaska
Building Design and Function
The first floor includes the lobby, large classrooms, seminar rooms, a
Student Affairs office suite, Information Technology offices, Recruitment
and Retention of Alaska Natives in Nursing (RRANN) offices, and
building support spaces, including storage, mechanical and electrical
rooms. All teaching and simulation labs are located on the second floor,
including Gross Anatomy, Medical Technology, Physical Assessment, and
Skills Training, as well as medium and high fidelity simulation labs. By
locating these spaces prominently, the university may promote the health
sciences and entice current and future students to get involved in health
science programs. Administration and faculty offices are located on the
third floor, providing the maximum number of offices with perimeter and
southern exposure windows. Offices that do not have a direct view out a
window will receive borrowed light from transom and clerestory windows
in the corridors. An enclosed mechanical equipment penthouse at the
roof level is planned to accommodate the air handling equipment and
boilers that will support the building mechanical systems.
In any building like the new Health Sciences where forms and massing are
generated by its function and program, the role of exterior cladding
materials is critical in communicating the design concept, project image,
and level of quality. The current design calls for four primary material
types that in combination will form the exterior building skin:

Honed granite tile at the base of the building wings and vertically
next to the stair enclosures will communicate precision, accuracy,
quality, and longevity: all characteristics reflective of the studies
conducted inside. Honed granite tile of another color is planned on
the signature wall that will be easily seen driving east or west on
Providence Drive as well as from the south side of the building
where the main parking lot will be. This signature wall will guide
users to both key entries into this facility.

Polished granite tile will be used as an accent around entries to
draw an even higher level of attention and enhance their durability
and appearances.

Aluminum composite panels with a high-performance finish
system will be used above the granite tile to provide both color and
material contrast to the simplistic building form. The panel
composition will utilize a ventilated rain-screen, open joint
attachment system, providing clean, continuous, consistent lines
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February 17, 2009
Juneau, Alaska
across the face of the building. These panels convey sleekness,
precision, and a modern, technical look to the building façade.

Glass is the glue that visually binds the cladding materials
together: it is the one material that will juxtapose every other. It
will provide fluidity and consistency yet offer an additional layer
of contrast to the other materials.
Together, these materials will be assembled in a layered visual
composition. Contrast will occur in material depth, color, and texture,
giving the static, rectangular forms of the building a nuanced complexity
as one layer of material peels away to reveal another.
Entrance canopies will provide transitional shelter, lighting, and a clear
indication of approach to the building.
The building and site designs will meet or exceed the minimum
requirements of the Municipality of Anchorage (MOA) Title 21 land use
regulations, the International Building Codes as adopted by the State of
Alaska and MOA, the American’s with Disabilities Act and other
regulatory requirements as appropriate. The materials being considered
are sustainable, available and durable.
Electrical / Data & Telecommunications
The building will be served at 480Y/277 volts, 3 phase, 4 wires from a
ML&P switch cabinet located on the northeast corner of the site. The
incoming service will be routed underground in conduit to a pad mounted
transformer located near the loading berth of the facility. From the
transformer the service will run underground in conduit via an exterior CT
cabinet to a service entrance rated electronic main disconnect breaker with
shunt trip capability in the main distribution switchgear located in the
main electrical room on the first level.
An on-site power generation system will be provided to power standby
loads. The standby generator will be installed in accordance with NEC
Article 702 – Optional Standby System.
Lighting concepts will be fully developed with the architect during the
Design Development phase. Some preliminary concepts are described
below based on area types. These are ideas for consideration in lieu of
specific layouts, which are pending floor plans and reflected ceiling plans.
Where possible, indirect lighting will be utilized to soften and warm the
appearance of the space while providing sufficient illuminance levels. It
will also provide more effective vertical lighting with less shadow
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February 17, 2009
Juneau, Alaska
obscuration. Fixture types and geometric layout patterns will be selected
to compliment room shapes and features.
Task lighting and display lighting will be utilized to handle specific
applications such as patient room reading lights and art displays.
Recessed cove or surface wall-mounted linear perimeter-type fluorescent
lighting will be developed for corridors, restrooms and low ceiling traffic
areas. The luminaires will be placed strategically and intermittently to
lend contrast and relief.
Medical Simulation Classrooms will be provided with pendant mounted,
extruded aluminum, linear fluorescent fixtures which will provide general
area lighting to meet horizontal illumination levels in classrooms. In
addition, task lighting and specialty fixtures designed specifically for
patient rooms will be utilized in simulation labs.
Exit signs will be LED type for long life and energy savings and will be
connected to the standby generator as well as provided with a battery
back-up unit.
As part of the site amenities portion of this project, the building
data/phone system will tie-in to the existing UAA campus
telecommunication distribution system. The connection will consist of
two 4-inch conduits that will extend from the main telecommunication
room in Rasmuson Hall underground to the main telecommunication room
on the first floor of the Health Science Building. In addition, conduit will
be provided to connect to the local exchange carrier service point located
at the north east corner of the site.
An access control system will be a “turn-key” system and will be provided
to control access to the building entrances and to corridor entrances to lab
spaces. The system will be capable of providing different levels of access.
The system will be the campus standard proximity readers in interior
spaces and exterior locations.
An electrically operated, electrically supervised analog addressable fire
alarm system will be provided. The system will comply with the
applicable provisions of the current NFPA Standard 72 National Fire
Alarm Code, local building codes, and meet all requirements by
Underwriters Laboratories Inc. and/or the Factory Mutual System.
Video surveillance or closed circuit TV (CCTV) will be provided with
recording capability. CCTV monitoring will only be provided as
specifically directed by UAA.
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February 17, 2009
Juneau, Alaska
Mechanical Systems
Mechanical systems will include centralized heating, ventilating and air
conditioning systems, plumbing, fire protection and building automation
systems (BAS). Specialty laboratory ventilation and plumbing systems
will also be provided as needed. Systems will be designed to be safe,
comfortable and efficient, using proven techniques and modern
technology. Special consideration will be given to incorporating energy
saving devices where feasible. Mechanical system designs will focus on
logical equipment placement, ease of operation and accessibility for both
preventative and corrective maintenance.
Schematic heating load calculations estimate a gross building heating
requirement of 4,200,000 BTUH under design day conditions. This
estimate includes outside air ventilation requirements in accordance with
ASHRAE guidelines.
High efficiency condensing boilers that will provide building heat at lower
costs are planned for the facility. A system based upon the Cleaver
Brooks Clearfire boiler will be designed. Three boilers will be used. This
type of boiler can achieve much higher efficiencies, especially when the
heating system is designed for lower water temperatures. A multiple
boiler installation output will provide the required capacity and
redundancy necessary in this type of facility. These types of boilers are
much lighter than traditional cast iron boilers, and have a much smaller
footprint, allowing them to be installed in the building penthouse and
reduction in the floor area required for installation. We believe that over
the life of the building that a higher efficiency heating system will save the
University significant energy costs.
Classrooms, laboratories and administration zone heating/cooling will be
controlled by a single duct variable air volume (VAV) terminal unit.
Rooms with exterior walls and windows will also receive perimeter
fintube with either standard wall-to-wall steel enclosures or architectural
enclosures.
The building ventilation system will include three separate and
independent central air handling units (AHUs) which will supply
conditioned air to the facility.
AHU-1 (23,000 CFM) will be sized to serve the first floor.
AHU-2 (25,000 CFM) will be sized to serve the second floor.
AHU-3 (24,000 CFM) will be sized to serve the third floor.
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Juneau, Alaska
Since the building will be used year round, mechanical cooling will also
be provided. The facility will be designed to be cooled using refrigerant
direct expansion (DX) systems. Total plant size is estimated at 150 Tons.
Telecomm rooms will be cooled utilizing dedicated DX cooling systems
with humidifier option. This will allow uninterrupted cooling capability
without the need to rely on the central air handling units, allowing the
large AHUs to be off at night.
The heating, ventilating and air-conditioning systems will be controlled
using a direct digital control (DDC) building automation system (BAS)
provided by Siemens Building Technology. Laboratory zones will each
be controlled using dedicated room controllers to maintain proper pressure
differentials.
The Gross Anatomy Lab will be provided with a dedicated exhaust
system. The Medical Technology room will be equipped with a fume
hood and two biological safety hoods, each with a dedicated exhaust fan.
The Gross Anatomy Lab (and its associated spaces) will be equipped with
a dedicated DDC room controller as part of the BAS system which
monitors supply and exhaust air flow rates as well as zone temperature.
The room controller adjusts supply and/or exhaust air flow rates to
maintain a slightly negative zone pressure using the “air flow tracking
method.”
Domestic water will be provided by the local water utility. Supply water
pressure in excess of 80 PSIG will be pressure regulated. Cold and hot
water distribution piping will be designed to maintain sufficient water
pressure to allow proper operation of flush valves and other fixtures under
maximum design flow conditions. Hot and cold water supplying the
science laboratories will be back flow protected using a reduced pressure
principal backflow preventer.
The facility will be protected by a wet sprinkler fire protection system
with fast reaction sprinkler heads in accordance with the latest
requirements of NFPA 13. Based on current data it a fire water booster
pump will not be required for this facility. Fire hose standpipes will be
provided at the stairwells as required.
2.
Graphic Description (see attachment for drawings listed below)
Project Site Plan (Sheet C 100)
Landscape Plan (Sheet L101)
Floor Plans (Sheet A101, A102, A103, A104, A105)
Elevations (Sheets A201, A202)
Building Sections (Sheet A301)
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Facilities & Land Management Committee
February 17, 2009
Juneau, Alaska
Wall Section (Sheet A 501)
3.
Proposed Cost and Funding Source(s)
$500K (17043-564273) in planning funds were made available in FY08
State Appropriation
$46M (17043-564290) in Design and Construction funds were made
available in FY09 State Appropriation
4.
Variance Report
The building size in GSF is smaller than originally expected. Our earlier
approvals estimated a building size of approximately 80,000 GSF. The
current size is approximately 62,500 GSF.
5.
Schedule for Completion
Concept Design
CM@R Selection
Design Development
Early Site Package
Construction Documents Complete
Construction Begins
Occupancy
6.
Affirmation
PPA Signed
FPA signed
C.
July 2008
December 2008
April-August 2009
June-November 2009
September 2009
October 2009
August 2011
January 2008
June 2008
Formal Project Approval for the Sports Arena at the University of Alaska
Anchorage
Reference 12
The President recommends that:
MOTION
“As required by Regents’ Policy 05.12.043, the Facilities and Land
Management Committee recommends that the Board of Regents
approves the Formal Project Approval request for the University of
Alaska Anchorage Sports Arena as presented, and authorizes the
university administration to proceed through schematic design not to
exceed a Total Project Cost of $80M. This motion is effective
February 17, 2009.”
Facilities & Land Management Committee Agenda: Page 19 of 25
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Facilities & Land Management Committee
February 17, 2009
Juneau, Alaska
POLICY CITATION
In accordance with Regents’ Policy 05.12.040, Formal Project Approval
(FPA) represents approval of the Project including the program
justification and need, scope, the Total Project Cost (TPC), and funding
plan for the project. It also represents authorization to complete the
development of the project through the schematic design, targeting the
approved scope and budget, unless otherwise designated by the approval
authority.
A FPA is required for all projects with an estimated TPC in excess of $2.5
million in order for that project’s inclusion of construction funding to be
included in the university’s capital budget request, unless otherwise
approved by the Board. The level of approval required shall be based
upon TPC as follows:




TPC > $4 million will require approval by the Board based on
recommendations from the Facilities and Land Management
Committee (F&LMC).
TPC > $2 million but ≤ $4 million will require approval by the
F&LMC.
TPC > $1 million but ≤ $2 million will require approval by the
Chairperson of the F&LMC.
TPC ≤ $1 million will require approval by the university’s Chief
Finance Officer (CFO) or designee.
RATIONALE AND RECOMMENDATION
1.
Background
On-campus student recreation activities and varsity athletics currently
share space in the Wells Fargo Sports Complex on the UAA Anchorage
campus. This facility was built more than 30 years ago as a recreational
facility for the community campus and was not designed for Division I &
II athletics. This new facility will house all varsity athletics except hockey
and will open up the existing Wells Fargo Sports Complex to better serve
the academic and recreation needs of the student body, staff, faculty, and
Anchorage community. Preliminary Administrative Approval has been
received and $15M has been appropriated in FY09 from the Legislature
for the planning, design and site preparation for this Project.
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February 17, 2009
Juneau, Alaska
Programmatic Needs Addressed by the Project
Goals:
1.
2.
3.
4.
5.
6.
Support the UAA varsity athletic teams
Attract and retain students
Support UAA Student, staff, and community recreation.
Improve campus life and encourage community use
Accommodate spectator demand & event parking
Enhance academic programs
Once construction of the new UAA Sports Arena is complete, renovations
within the existing Wells Fargo Sports Complex will be necessary to
enhance the student recreational space and to allow for academic programs
to move from Eugene Short Hall into the Wells Fargo Sports Complex.
More planning is necessary but at a minimum the Department of Health,
Physical Education and Recreation (HPER) is expected to take over the
existing coaching/administrative space.
2.
Project Scope
Located near the corner of Elmore Road and Providence Drive the new
UAA Sports Arena is anticipated to be approximately 130,000GSF. The
building will house a 3,500 seat performance gymnasium for basketball
and volleyball; a practice and performance gym for the gymnastics
program; a jogging track; support space consisting of a fitness and training
room, administration and coaching offices, laundry facilities, A/V
production, and locker and team rooms for basketball, volleyball,
gymnastics, skiing, track and cross country programs. Project will include
surface parking, pedestrian, trail and road connections to Providence Dr.
and Elmore and main campus sufficient for the venue size.
Preliminary planning began in 2006 and now that funding has been
appropriated ($15M approved in the FY09 Capital Budget) we have
selected an A/E: McCool Carlson and Green, to complete the site selection
and preliminary design. Site studies and preliminary design are in
progress and selected site work is programmed for late summer 2009. If
the FY10 Capital Budget is approved with the inclusion of $65M for the
Sports Arena, the building could be designed, built, and occupied by end
of 2012.
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February 17, 2009
Juneau, Alaska
3.
Proposed Cost and Funding Source(s)
The Total Project Cost UAA Sports Arena will be $80M. The funding
source will be State Funding. In FY09 we received $15M for Planning,
Design and preliminary site work. We expect $65M in the FY10 Capital
Budget Appropriation.
4.
Maintenance and Operating Costs (M&R)
The annual operating cost (maintenance, operations, utilities) is estimated
at $1.28M.
Annual M&R is estimated to be $1.2M (.015%x Estimated construction
cost)
5.
Consultant(s)
McCool Carson and Green from Anchorage with Hastings and Chivetta
from St. Louis, MO have been selected as the Architect for the project.
Programming and Concept Design is underway for the building and site
location.
6.
Other Cost Considerations
There are no additional cost considerations under review at this time.
Future phases will be required to make the spine connection from the
facility across the Providence to UAA Main Library Plaza. The site can
also support some expansion for parking, sports fields and possible a field
house.
7.
Schedule for Completion
Preliminary Administrative Approval
August 2008
AE Consultant Selection
Fall 2008 (complete)
Finalize Program & Planning
Late Fall 2008-Spring 2009
Formal Project Approval
February 2009
Design Development/CD
Late Summer 2009
Site Schematic Design Approval
June 2009
FY10 Capital Budget Approval (w/Athletic Fac.)
July 2009
Site work Start
Fall 2009
Building Schematic Design Approval
December 2009
Building construction Start
Summer 2010
Building Construction Complete
Summer 2012
Ready for Occupancy
Fall 2012
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February 17, 2009
Juneau, Alaska
8.
Action Requested
Request approval by the Board of Regents to proceed to Schematic
Design.
9.
Supporting Documents
Estimated Total Project Cost
Sports Arena Rendering
Proposed Site Plan
First Floor Plan
Second Floor plan
IV.
Ongoing Issues
A.
Update for the ARSC Facility Development at the University of Alaska
Fairbanks
An information item was provided at the December 1-2, 2008 Board of
Regents meeting regarding the proposed ARSC Facility Development
Project. This second information item is an update on the project’s
progress and subsequent changes.
PROJECT INTENT
Capitalize on private/public partnerships or agency partnerships in order
to:
•
•
•
•
•
•
develop new facilities which alleviate the physical and
infrastructure constraints currently limiting growth of the ARSC;
complete the Data Center element in time to meet grant funding
opportunities which will occur in Federal FY 2010;
set the stage for partnering opportunities and ARSC expansion
opportunities for a 25 year planning horizon;
capture and share with a development partner the “value” inherent
in the synergies made possible by an ARSC Technology Park;
leverage the “waste heat” produced in the Data Center to reduce
operations cost and maximize Phase I development; and,
enhance the Strategic goals of the University of Alaska, University
of Alaska at Fairbanks, and the ARSC.
An RFP was issued on November 21, 2008 and the initial due date for
proposals was January 29, 2009, but has been extended to February 27,
2009. The developers will have the option of submitting proposals for
Facilities & Land Management Committee Agenda: Page 23 of 25
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February 17, 2009
Juneau, Alaska
building on University owned land or private parcels. The University will
select the Proposer that best meets the development goals, is technically
competent, and offers the best long term value for a 25-year lease.
FUNDING
ARSC has committed $1M per year to lease the maximum amount of
space, but as a minimum to have a data center that can accommodate their
needs.
INITIAL FEEDBACK FROM PROPOSERS
Proprietary meetings were held with four Proposers on December 11 and
12, 2008 to discuss all aspects of the project and the RFP. A common
theme from all Proposers was the $1M/yr lease budget was insufficient for
the required scope.
An addendum to the RFP was issued on January 20, 2009 altering the
minimum requirements for space and also clarifying additional amounts
available of ARSC funding for specialized electric equipment. The
proposals will be ranked based on which team can provide the facility
closest to the original RFP requirements. Another round of proprietary
meetings were scheduled for January 29 and 30, 2009.
REVISED SCHEDULE
Although there is an immediate need for more space, ARSC has agreed
and planned future supercomputer purchases around the following
schedule:
RFP Preparation, Evaluation and
Lease Award Design
October 2008 to April 2009
Design
May 2009 to December 2009
Construction (possible site/foundations in 2009) August 2009-April 2011
Occupy Lease Space
April 2011
APPROPRIATE APPROVALS
The chosen submittal/project and subsequent contracts may require Board
of Regents’ approval and possibly Legislative approval. It is anticipated
that appropriate approvals will be sought at the April or June 2009 board
meetings and during the 2009 legislative session.
B.
Status Report on University Investments in Capital Facilities, Construction
in Progress, and Other Projects
Reference 13
Kit Duke, Chief Facilities Officer, and campus facilities representatives
will update the committee regarding the ongoing investment in capital
facilities and answer questions regarding the status report on active
Facilities & Land Management Committee Agenda: Page 24 of 25
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February 17, 2009
Juneau, Alaska
construction projects approved by the Board of Regents, implementation
of recommendations by the external consultants, functional use survey,
space utilization analysis, and other recent activity of note.
This is an information and discussion item; no action is required.
C.
Update on IT Issues
Reference 14
CITO Smith will report on IT issues of importance for the university
including an update on the status of online security review and
remediation across the system.
VI.
Future Agenda Items
VII.
Adjourn
Facilities & Land Management Committee Agenda: Page 25 of 25