Agenda
Board of Regents
Facilities and Land Management Committee
Thursday, February 7, 2008; *9:15 a.m. – 11:30 a.m.
Room 220, Egan Classroom Building
University of Alaska Southeast
Juneau, Alaska
*Times for meetings are subject to modification within the February 6-7, 2008 timeframe.
Committee Members:
Michael Snowden, Committee Chair
Timothy Brady, Committee Vice Chair
Fuller Cowell
I.
Call to Order
II.
Adoption of Agenda
Robert Martin
Kirk Wickersham
Mary Hughes, Board Chair
MOTION
"The Facilities and Land Management Committee adopts the agenda as
presented.
I.
II.
III.
IV.
V.
VI.
Call to Order
Adoption of Agenda
New Business
A.
Approval of Schematic Design for the Kuskokwim Campus
Siding and Roofing Project at the Kuskokwim Campus
B.
Report on FY08 Balance of Legislative Appropriation for
Maintaining Existing Facilities and Equipment up to
$500,000.00 to be used for UAA Community Campus R&R
Projects
C.
Report on FY04 Balance of Legislative Appropriation for
Safety and Highest Priority Renewal and Replacement up to
$400,000.00 to be used for Juneau Campus R&R Projects.
Ongoing Issues
A.
Update on Facilities Review with RISE Alaska
B.
Status Report on University Investments in Capital Facilities,
Construction in Progress, and Other Projects
C.
Update on IT Issues
Future Agenda Items
Adjourn
This motion is effective February 7, 2008."
Facilities & Land Management Committee Agenda: Page 1 of 9
Agenda
Facilities & Land Management Committee
February 7, 2008
Juneau, Alaska
III.
New Business
A.
Approval of Schematic Design for the Kuskokwim Campus Siding and
Roofing Project at the Kuskokwim Campus
Reference 9
The President recommends that:
MOTION
"The Facilities and Land Management Committee approves the
Schematic Design for the Kuskokwim Campus Siding and Roofing
Project at the Kuskokwim Campus for a Total Project Budget not to
exceed $4,000,000. This motion is effective February 7, 2008."
POLICY CITATION
In accordance with Regents’ Policy 05.12.04, Schematic Design Approval
(SDA) represents approval of the location of the facility, its relationship to
other facilities, the functional relationship of interior areas, the basic
design including construction materials, mechanical, electrical, technology
infrastructure, and telecommunications systems, and any other changes to
the project since Formal Project Approval.
Unless otherwise designated by the approval authority or a Material
Change in the project is subsequently identified, SDA also represents
approval of the proposed cost of the next phase(s) of the project and
authorization to complete the Construction Documents process, to bid and
award a contract within the approved budget, and to proceed to completion
of project construction. Provided, however, if a Material Change in the
project is subsequently identified, such change will be subject to the
approval process described below.
For the Schematic Design Approval, if there has been no Material Change
in the project since the Formal Project Approval, approval levels shall be
as follows:



TPC > $4 million will require approval by the Facilities and Land
Management Committee (F&LMC).
TPC > $2 million but ≤ $4 million will require approval by the chair of
the F&LMC.
TPC ≤ $2 million will require approval by the university’s Chief
Finance Officer (CFO) or designee.
Facilities & Land Management Committee Agenda: Page 2 of 9
Agenda
Facilities & Land Management Committee
February 7, 2008
Juneau, Alaska
If there has been a Material Change in the project since the Formal Project
Approval, the Schematic Design approval levels shall be the same as the
Formal Project Approval.
RATIONALE AND RECOMMENDATION
1.
Narrative Description
The UAF Kuskokwim academic campus consists of six structures: the
main academic building (built in 3 phases between 1979 and 1982); the
1994 Yupik Museum, Library and Cultural Center built in 1994; the Yupik
Language Center, built in 1977, and used for academic and community
service purposes; and student housing located in the John Sackett Hall,
built in 1984. All of the buildings are elevated on thermal-pile
foundations over compacted fill and most of the primary building entries
are partially linked with elevated boardwalks.
The wood frame classroom and academic buildings appear to have been
constructed with typical 1970-1980 rural Alaska arctic school facility
construction technologies, utilizing modest building systems and limited
capital funding. The somewhat rambling layout of the main academic
building is testament to the incremental growth of the campus.
Most of the buildings have been subjected to the rigors of 20+ years of
arctic Alaska weather and a lack of consistent capital investment. Many
finishes and systems are worn, approaching obsolescence or functioning
improperly. Major infrastructure deficiencies include corroding and
delaminating exterior siding and leaking roofs. During rain and spring
thaw, several offices have wet floors and walls, while other offices and
classrooms must use buckets to catch the dripping water. In the computer
lab, a light fixture collected water from a roof leak and fell, damaging
equipment in the process.
The existing roofing and exterior wood trim and fascia boards will be
removed on the classroom and academic buildings. Rigid insulation board
and wood furring will be attached to the current wood siding in order to
upgrade thermal performance and interior comfort. New wall-mounted,
wood-framed, eave and gable extensions will be secured to each building,
alleviating damage caused by rain and melted snow run-off. A waterproof
membrane will be placed on each roof, and then overlaid with metal
roofing. Finally new steel siding and exterior lighting will be installed.
In addition to the roofing and siding renovation, the steel pilings under the
classrooms and administrative offices will be power washed to remove
Facilities & Land Management Committee Agenda: Page 3 of 9
Agenda
Facilities & Land Management Committee
February 7, 2008
Juneau, Alaska
scale and loose paint, and then re-painted. This will prolong the life of the
foundation for these two buildings.
Finally, in order to reduce maintenance and heating costs within the VocTec instruction building and the Sackett Hall dormitory, the old heat
exchangers and Victaulic pipe fittings will be replaced with new
equipment and fittings that are much smaller and more efficient.
Bezek, Durst, Seiser, Inc. (BDS) was hired to complete the professional
services portion of the project. BDS prepared the architectural drawings,
bid documents, and contract administration documents. In addition, BDS
subcontracted with RSA Engineering Inc. for the necessary electrical and
mechanical portions of the project.
2.
Graphic Description

Drawings are attached for the roofing, siding and piling work.

Piping work includes replacing existing piping with new piping
and insulation and replacement of existing heat exchangers with newer,
more efficient models.
3.
Proposed Cost and Funding Source(s)
Funding for this project is from the FY08 Capital Budget Appropriations.
Facilities & Land Management Committee Agenda: Page 4 of 9
Agenda
Facilities & Land Management Committee
February 7, 2008
Juneau, Alaska
4.
Estimated Total Project Cost
UNIVERSITY OF ALASKA
Project Name: Kuskokwim Campus Roofing and Siding
UAF
MAU:
Date:
KU101, 102, 103, 104 & 105
Building:
Prepared By:
Kuskokwim
Campus:
Account No.:
2008052 KCSR
Project #:
23,640
Total GSF Affected by Project:
PROJECT BUDGET
A. Professional Services
Consultant Basic Services
Consultant Extra Services
Consultant for Piping/Hx
Soils Engineering
Testing
Plan Review / Permits
Other
Professional Services Subtotal
B. Construction
Contractor - roofing & siding
Contractor - heat exchanger/piping
Construction Contingency
Art
Other (Interim Space Needs)
Construction Subtotal
Construction Cost per GSF
C. Equipment and Furnishings
Equipment
Furnishings
Make Ready/Move In
Equipment and Furnishings Subtotal
D. Administrative Costs
Advance Planning
Misc. Expenses
Parking/Staging
Project Management
Administrative Costs Subtotal
E. Total Project Cost
Total Project Cost per GSF
F. Total Appropriation(s)
Facilities & Land Management Committee Agenda: Page 5 of 9
January 7, 2008
C. Ward
571283-50216
Original
$85,000
$0
$10,000
$0
$0
$23,091
$0
$118,091
$3,152,500
$84,000
$291,285
$0
$0
$3,527,785
$149.23
$0
$0
$0
$0
$0
$24,000
$0
$330,124
$354,124
$4,000,000
$169.20
$4,000,000
Agenda
Facilities & Land Management Committee
February 7, 2008
Juneau, Alaska
5.
Variance Report
No variance from Formal Project Approval.
6.
Schedule for Completion
09/20/07
02/06/08
01/29/08
02/10-3/4
03/24/08
09/26/08
7.
Project Approval
Schematic Approval
100% Construction Documents
Bid Period
Construction Award
Construction Complete
Affirmation
The Board of Regents approved the following motion on September 19,
2007.
“The Board of Regents approves the Formal Project Approval for the
Bethel Kuskokwim Campus Siding and Roofing repair and replacement
project. The Total Project Budget for this project shall not exceed
$4,000,000. This motion is effective September 19, 2007.”
B.
Report on FY08 Balance of Legislative Appropriation for Maintaining
Existing Facilities and Equipment up to $500,000.00 to be used for UAA
Community Campus R&R Projects
The following have been approved:
a) Library Roofing Project for $1.9 Million (January 2008)
b) Student Union Roof for $800 K (Summer 2007)
UAA currently has five (5) additional roofs in the assessment and design
phase estimated at $400K for a grand total of $3.0 million. The total
amount approved for UAA Roofing Projects by the Board of Regents
during the June 2007 meeting was $3.5 million. This leaves a remaining
balance of up to $500,000.
The remaining balance is not enough to complete another roofing project.
Due to this situation, UAA will use the funds to complete several smaller
R&R projects at the community campus. These projects will begin
immediately. The actual construction work for the roofing projects in
Anchorage would be accomplished with FY09 R&R funding.
Facilities & Land Management Committee Agenda: Page 6 of 9
Agenda
Facilities & Land Management Committee
February 7, 2008
Juneau, Alaska
C.
Report on FY04 Balance of Legislative Appropriation for Safety and
Highest Priority Renewal and Replacement up to $400,000 to be used for
Juneau Campus R&R Projects
In FY04, $618,000 was approved by the Board of Regents to replace
student housing windows in Juneau. However, the project ended up
costing a lot less due to all work being done in-house. The result is that
there is a balance today of $404,000. UAS will use the balance from that
project to fund two Code and ADA projects:
1) Hendrickson Building Code Improvements - $300,000 addition to this
project.
Schematic approval for the Hendrickson Code Improvements project was
granted in May 2007 for a Total Project Cost of $550,000. The work
includes four elements:
* Fire lane reconstruction
* ADA revisions to toilet rooms
* Enclosure of the exit corridor
* Reconstruction of the south exit stair
Bids were received for the work in the summer of 2007 and were
significantly above the estimate. Based on discussions with bidders, it was
determined that a lack of competition for the mechanical portions of the
work (only one mechanical subcontractor bid) had caused a premium to be
attached to the bids. Because the work needed during the summer recess, a
lack of project funds to award the work, and a lack of time to re-bid, UAS
decided to reject the bids. UAS wants to reevaluate the scope of the work
and solicit bids for construction during the summer of 2008.
A separate contract was issued for the work to reconstruct the fire lane.
That work has now been completed.
The opportunity to use the balance of the funds to supplement this project
gives UAS the opportunity to re-bid the entire scope of work rather than
eliminate one or more of the remaining elements.
*The ADA restrooms and the upper corridor enclosure have been
combined for the 2007 bids and the 2008 estimates. The fire lane portion
was awarded for a total of $71,870.
As noted above, the schematic approval for this project was approved by
Richard Schointuch for $550,000. Since we are adding $300,000 to this
Facilities & Land Management Committee Agenda: Page 7 of 9
Agenda
Facilities & Land Management Committee
February 7, 2008
Juneau, Alaska
project, the new estimated total project cost will be $850,000. While this is
still below the $1 million threshold, Regents' Policy 05.12.047 states:
"Approval levels required for changes in the source of funds, increases in
budget, or material in project scope identified subsequent to schematic
design approval shall be determined by the chief finance officer based on
the extent of the change and other relevant circumstances. This
determination requires judgment, but will generally be based on the nature
of the funding source, the amount, and the budgetary or equivalent scope
impact relative to the approved budget at the schematic design approval
stage, and assigned as follows:
A. Changes with an estimated impact in excess of $1.0 million will
require approval by the board based on recommendations from the
regents’ committee responsible for facilities;
B. Changes with an estimated impact in excess of $0.4 million but
not more than $1.0 million will require approval by the regents’
committee responsible for facilities;
C. Changes with an estimated impact in excess of $0.2 million but
not more than $0.4 million will require approval by the chair of the
regents’ committee responsible for facilities;"
2) Housing Lodge Fire Sprinkler replacement - $100,000 - New project
This is a new project that is not on the deferred maintenance list. The
serious corrosion of the sprinkler piping in this building was discovered in
the last couple of months as part of repairs that were required under annual
sprinkler inspection. This facility is the service center for student housing
including small group assembly areas (pool table, television, meetings,
study) mail boxes, laundry, small convenience store and housing manager
office. The origin of the problem most likely dates back to the
construction of the building and has taken 25 years to manifest. It is clear
that the piping must be replaced as soon as possible. An engineer has been
contracted to put together a bid package. The total cost is estimated to be
approximately $100,000.
IV.
Ongoing Issues
A.
Update on Facilities Review with RISE Alaska
Representatives from RISE Alaska will update the board on the progress
of the facilities review.
Facilities & Land Management Committee Agenda: Page 8 of 9
Agenda
Facilities & Land Management Committee
February 7, 2008
Juneau, Alaska
B.
Status Report on University Investments in Capital Facilities, Construction
in Progress, and Other Projects
Reference 10
Joe Trubacz, chief finance officer, and campus facilities representatives
will update the committee regarding the ongoing investment in capital
facilities and will show a powerpoint presentation on the status of the
Integrated Sciences Building.
In addition to the update, he will review administrative/project
management charges for each capital project.
C.
Update on IT Issues
CITO Smith will report on information technology issues around the
University of Alaska system.
V.
Future Agenda Items
VI.
Adjourn
Facilities & Land Management Committee Agenda: Page 9 of 9