CAMPUS MEMO
DATE:
February 15, 2016
TO:
Student Organization Presidents and Advisors
FROM:
Tara Benson
Associate Director Plaster Student Union and Director of Student
Engagement
RE:
Student Organization Office & Storage Space
As the end of the year approaches the time has come to allocate student
organization office space and lockers. The Mary Lou Bilsborough Student
Organization Office Complex has shared offices that are nicely furnished and
offer student organizations unique visibility and presence on campus.
We will be taking applications for office and locker space (located in the Student
Organization Office Suite). All active, recognized Missouri State student
organizations are eligible to apply for space and ALL ORGANIZATIONS
DESIRING SPACE MUST APPLY EVEN IF THEY CURRENTLY HAVE
AN OFFICE IN THE UNION. To fill out and print the Application please click
here.
I encourage you to take advantage of this opportunity. Applications for office
space are due by 4 p.m. Monday, February 29, 2016 in the Office of Student
Engagement (Room 101). Please hand-deliver all applications. If you have any
questions, please do not hesitate to contact Cyndi Warnow or myself at 836-4386.
Attachment
Plaster Student Union
Student Organization Office Policies
I.
Assignment
A.
All student organization office space at the Plaster Student Union will be
assigned by the Plaster Student Union Office Space Committee.
B.
All student organizations applying for office space must be registered with the Office of
Student Engagement, and considered to be of active status.
C.
Registered Missouri State student organizations will be notified by email and by mailbox
of the availability of applications for office space. The applications will be available
online on the student organizations web page at
http://www.missouristate.edu/studentengagement/forms.htm, in the Office of Student
Engagement, PSU 101 or at the Plaster Student Union Information Desk. Eligible
organizations must submit applications by the specified due date to the Office of Student
Engagement, Plaster Student Union room 101.
D.
Office space will be assigned by the Plaster Student Union Office Space Committee based
on the priority categories listed in Section II, and the following considerations of the
student organization’s need and service to the campus:




II.
Type of campus-wide programs and activities.
Level and scope of programs, services, and activities held in a given year, and
approximate number of persons served or in attendance.
Specific needs requiring office space, work space, equipment setup, etc.
Frequency of office use in the past year and anticipated future use (for organization
business).
E.
Appeals to office assignment decisions should be made in writing to the Director of Plaster
Student Union within two weeks of notification. Decisions made by the Director will be
final.
F.
Space assignments normally terminate, subject to reassignment, on the last day of classes
in the spring semester. Organizations must submit a new application to the Plaster Student
Union each year for reassignment of office space.
Assignment Priority Categories
A.
Category A is reserved for the following organizations:
Student Government Association
Panhellenic Association
Student Activities Council
Interfraternity Council
National Pan-hellenic Council
These organizations will be given first priority to be assigned space at the Plaster Student
Union, provided each submits a completed application packet.
III.
B.
Category B is reserved for student organizations, which provide services to the entire
campus community. These groups can be cultural or educational whose programs and
activities appeal to a diverse population, and whose members make outreach efforts
beyond their particular interest groups, to educate and involve others in those activities.
C.
Category C is reserved for organizations, which represent the daily interests, and needs of
a specific cultural, racial or national group, or which provide special interests,
professional/academic, recreational, or vocational programs primarily for their members
and those of like interests.
Occupancy Agreement
Each assigned student organization will be required to read and sign the “Occupancy Agreement
for Student Organization Space.” Failure to sign and return this agreement by the designated due
date may result in the revocation of the assigned office space.
Plaster Student Union
Student Organization Office Assignments
2016 Timeline
Monday, February 15, 2016
Office space applications available online at
http://www.missouristate.edu/studentengagement/fo
rms.htm
Monday, February 29, 2016
Applications due to the Office of Student
Engagement, PSU 101 by 4pm.
Monday, March 14, 2016
Assignment decisions made in meeting with: Cyndi,
Tara, SGA, SAC
Wednesday, March, 14, 2016
Notifications made.
Thursday, April 21, 2016
Mandatory meeting for all groups who receive
office assignments. An officer must attend and
occupancy agreements will be completed at this
time. PSU 313 (Parliamentary Room) 10-11:00am
Thursday, May 5, 2016
Student organizations not assigned space for
2016-2017 must clean and vacate office space by
this date. This includes returning office desk and/or
locker keys.
Monday, June 6, 2016
Student organizations allocated office space for
2016-2017 may move into offices.