2014/15
Dipaleseng Local
Municipality
2014/15 Annual
Performance Report
“Provide Quality Affordable Services
Page 1 of 45
and GTable of Contents
1. PURPOSE OF THIS REPORT ......................................................................................................3
2. EXECUTIVE SUMMARY ...............................................................................................................3
3. CHALLENGES .............................................................................................................................. 3
4. DEPARTMENTAL PERFORMANCE ............................................................................................... 4
5. PERFORMANCE BY DEPARTMENT ........................................................................................... 6
5.1: OFFICE OF THE MUNICIPAL MANAGER.................................................................................... 6
5 2: BUDGET AND TREASURY ........................................................................................................13
5.3: CORPORATE SERVICES ..........................................................................................................20
5.4 COMMUNITY SERVICES & PUBLIC SAFETY ............................................................................ 27
5.5: PLANING AND ECONOMIC DEVELOPMENT............................................................................ 32
5.6: INFRASTRUCTURE AND TECHNICAL SERVICES ...................................................................39
Page 2 of 45
1.
PURPOSE OF THIS REPORT
The purpose of this report is to give feedback regarding the performance of the Dipaleseng Local Municipality
as required through The Municipal Systems Act No 32 of 2000 and Municipal Finance Management Act No
1
2
52 of 2003. The information included in this report is based on the IDP and SDBIP as developed for the
financial year 2014/15. The scorecards were developed to reflect cumulative performance, therefore the
status of indicators are a reflection of the overall performance level achieved in the financial year under
review.
This report is based on information received from each department for annual assessment of performance
ending June 2015. Overall performance for the Dipaleseng Local Municipality is based on the Departmental
Performance scorecard which is inclusive of all the IDP, SDBIP indicators and Projects. Sub-sections are
included that discuss the progress made in achieving the targets as detailed in each scorecard in terms of the
contribution made by each Department.
This report serves as a summary of results developed to reflect cumulative performance, therefore the
status of indicators are a reflection of the overall performance level achieved in the year. Under review
2. EXECUTIVE SUMMARY
This report serves as the Final Annual Performance Report for the financial year 2014/2015 ending June
2015.It provides feedback on the performance level achieved to date against the targets as set out in the
IDP and SDBIP. Where under performance has been experienced the respective concerns or mitigating
reasons are highlighted and detail pertaining to the relevant measures being implemented or those that need
to be implemented are included thereto.
The overall performance for the Dipaleseng Local Municipality is based on the Departmental Performance
Scorecard as this contains all of the indicators as included in the IDP, SDBIP Scorecards.
A total of 89 KPI’s and 17 projects encompassing the different scorecards were measured for the financial
year under review. The overall achievement of the municipality is depicted in Table 2 below
3. CHALLENGES
The main challenge related to finances with the Municipality operating on a deficit Budget due to the low
levels of revenue collection experienced, 55% in the current year. This state of affairs seriously curtailed the
implementation of key programmes and projects as well as restricting the appointment of key personnel.
Page 3 of 45
4. DEPARTMENTAL PERFORMANCE
This report serves as a summary of results. The detail pertaining to the Key Performance Indicators (KPIs) and Projects are included as individual tables in each
section of the Directorate’s individual performance and are colour coded for ease of interpretation as represented in the following table.
Table 1: Colour Coding
Colour code
Rating
Target not achieved
Below average
Target Achieved
The overall institutional performance is expressed by KPI category in Table 2 below.
Table 2: Institutional KPI Achievement
Category
Total
KPIs
Assessed
Target
Achieved
IDP
SDBIP
28
61
11
32
39%
53%
9
9
SUB
TOTAL
89
42
47%
18
PROJECTS
TOTAL
25
114
7
49
28%
43%
4
22
%
Partially
Achieved
%
32%
15%
20%
16%
19%
Target Not
Achieved
8
20
28
6
34
29%
32%
33%
56%
38%
The Departmental Performance Scorecard constitutes all of the KPI’s inclusive of the IDP and SDBIP Scorecards. This section of the report provides
information on the contribution made by each Directorate to the overall organisational performance level achieved by the Dipaleseng Local Municipality for the
period ending June 2015.
Page 4 of 45
Tables 3 and 4 below depict in summary format the overall performance level achieved by each Directorate with respect to achievement in attaining the targets
applicable to the measurement of KPI’s and Projects inclusive of the IDP and SDBIP scorecards.
Table 3 Departmental Performance – KPI’s
Total
KPIs
Assessed
Target
Achieved
Office of the MM
Budget & Treasury
17
11
16
Department
%
Partially
Achieved
%
Target Not
Achieved
%
8
65%
50%
0
2
0%
16,7
6
6
35
33,3
Corporate Services
17
10
86%
2
7%
5
7%
Community Services
7
2
29%
%
0
0%
5
71%
Planning & Development
13
4
31%
8
62%
1
7%
Infrastructure & Technical
Total
19
89
8
42%
48.%
0
12
0%
14%
11
34
58%
38%
%
43
Table 4: Departmental Performance - Projects
Department
Total
KPIs
Assessed
Target
Achieved
%
Partially
Achieved
%
Target Not
Achieved
Office of the MM
Budget & Treasury
1
2
0
1
0%
50%
0
1
0%
50%
1
0
Corporate Services
2
1
50%
0
Community Services
3
2
67%
0
Planning & Economic Dev
Deve Development
Infrastructure
& Technical
5
2
40%
3
4
17
1
7
25%
41%
0
4
0%
24%
Total
0%
100%
0%
1
50%
0%
1
33%
60%
0
0%
3
6
75%
35%
Page 5 of 45
5. PERFORMANCE BY DEPARTMENT
5.1: OFFICE OF THE MUNICIPAL MANAGER
The Office of the Municipal Manager is responsible for a total of 17 KPI’s and 1 Project which contribute to the overall performance level for the IDP and SDBIP
Scorecards. The statistics for the Department are as follows:
Category
Total
KPIs
Assessed
Target
Achieved
%
Partially
Achieved
%
Target Not
Achieved
%
IDP
SDBIP
SUB TOTAL
5
12
17
5
6
11
100%
50%
65%
0
0
0
0%
0%
0%
0
6
6
0%
50%
35%
PROJECTS
TOTAL
1
18
0
11
0%
61%
0
0
0%
0%
1
7
100%
39%
The achievement of each KPI and Project by Departmental section follows:
Governance Youth
Community Participation Projects
Page 6 of 45
DIVISION – GOVERNANCE
Key
Performance
Area (KPA)
Municipal
transformation
and Institutional
development
2014/15
Strategic
Objective
Programme
Development
and
implementation
broader public
participation
policy
Community
Participation
Provide a safe
and healthy
working
environment
Performance
Management
Type
Key
Performance
Indicators
Number of
municipal
SDBIP newsletter’s
published
Percentage of
website update
requests
completed
within 7
SDBIP
working days
Number of
scheduled
SDBIP Section 79
Portfolio
meetings
facilitated
Number of
scheduled
Section 80
Portfolio
SDBIP
meetings
facilitated
SDBIP
Percentage of
increase in
organisational
performance
Baseline
2013/14
Annual
Target
2
1
Actual
Comments
Corrective Action
Target NOT
Achieved
Utilization of other
avenues and sources To
consider joint venture with
GSDM
0
None
New
10
1
50%
Page 7 of 45
100%
12
12
60%
100%
Target
Achieved
Target
10NOT
Achieved
Target
NOT
Achieved
Target
6Partially
Achieved
52%
Target NOT
Achieved
Target NOT
Achieved
Forward the yearly
schedule of meetings
to all members
Matter was discussed at the
Mayoral meeting and the
Committees did sit in the
last Quarter hence partially
achievement.
Cash flow constraints
DIVISION – GOVERNANCE
Key
Performance
Area (KPA)
Municipal
transformation
and Institutional
development
2014/15
Strategic
Objective
To ensure
effective
oversight and
good
governance
Programme
Governance
and
Administration
Type
SDBIP
SDBIP
Financial viability
and financial
management
To ensure
management
excellence in
Budget and
Expenditure
process
controls
SDBIP
Financial
Liquidity and
Viability
SDBIP
KPI
Number of
Audit reports
submitted
annually
Percentage
of
Employees
costs of
total
operating
Budget
(annually)
Percentage of
total
Operational
Budget spent
Percentage
of audit
projects
executed in
terms of
approved Risk
based Audit
Plan
Baseline
2013/14
Annual
Target
1
>31%
4
>31%
Actual
1
>31%
Comments
Target NOT Achieved.
Audit committee not
fully functional.
Corrective Action
Established Audit committee
by the 3rd Quarter.
Target Achieved
<80%
80%
<80%
100%
100%
Target Achieved
0%
Target NOT Achieved
Risk Audit Committee not
in place.
Risk Committee to be
established in the 2015/16
financial year.
Page 8 of 47
Page 8 of 45
DIVISION – YOUTH
Key
Performance
Area (KPA)
Provision of
quality basic
services and
infrastructure
2014/15
Strategic
Objective
To provide
developmental
and
recreational
opportunities
for the youth
Programme
Type
KPI
Number of
sports
SDBIP
development
programmes
conducted
Number
of
Local Youth
Youth
SDBIP Committee
Development
meetings
facilitated
Sports, Arts
and Culture
Baseline
2013/14
Annual
Target
Actual
Target Achieved
2
4
New
3
6 10
New
20
30
SDBIP Number of
Special
Programmes
Facilitated in
respect of
Elderly and
Disabled
Corrective Action
4
SDBIP Number of
HIV/AIDS
programmes
facilitated
Comments
Target Exceeded due to
availability additional
resources
Target Exceeded due to
availability additional
resources
Target Not Achieved.
New
Page 9 of 45
1
0
Inauguration rescheduled
for 2015/16 financial year.
DIVISION – COMMUNITY PARTICIPATION
Key
Performance
Area (KPA)
Intergovernmental
relations, Good
Governance and
Public Participation
Strategic
Objective
Development
and
implementatio
n of broader
public
participation
Programme
Key Performance
Type Indicators
[KPI]
Ward
IDP
Governance
IDP
Community
Participation
IDP
IDP
IDP
Number of
stakeholder
meetings
facilitated
Number of IDP
Consultation
meetings
facilitated
Number of Budget
Consultation
meetings
Number of ward
committees
meeting facilitated
Number of Ward
Committee reports
submitted to
Council and
Province on
quarterly basis
2014/15
Baseline
2013/14
Annual
Target
Actual
Comments
Target
achieved
16
40
40
10
10
10
Tatgasgs445cccc55Targe
t Achieved
Target
achieved
Target Achieved
10
21
10
72
10
Target
achieved
Target Achieved
72
Target
achieved
Target Achieved
Target achieved
4
Page 10 of 45
4
4
Corrective Action
OFFICE OF THE MUNICIPAL MANAGER - PROJECTS
Key
Performance
Area (KPA)
Municipal
transformation
and Institutional
development
2014/15
Strategic
Objective
Development
and
implementation
PMS Framework
Programme
Performance
Management
Type
SDBIP
KPA
Indicators
Implement a
Performance
Management
System(PMS)
Baseline
2013/
14
New
Page 11 of 45
Annual
Target
Actual
Comme
nts
Corrective Action
Target Not
Review and submission of
PMS framework and policy
Framework
Activation of in place only. Achieved
electronic
PMS process to
Target
PMS
be implemented
NOT
application
as part of IDP
Achieved
Review
5 2: BUDGET AND TREASURY
The Finance Department is responsible for a total of 16 KPI’s and 2 Projects which contribute to the overall
performance level for the IDP and SDBIP Scorecards. The statistics for the Department were as follows:
Category
Total
KPIs
Assessed
Target
Achieved
%
IDP
SDBIP
SUB TOTAL
0
16
16
0
8
8
0%
50%
50%
0
PROJECTS
TOTAL
2
18
1
9
50%
50%
1
3
Partially
Achieved
0
2
%
0%
0%
13%
50%
17%
Target Not
Achieved
%
0
6
6
0%
50%
37%
0
6
0%
33%
The detailed achievement of each KPI and Project by department is highlighted per section:
Revenue
Expenditure
Financial Management
Supply Chain Management
Projects
Page 12 of 45
DIVISION – REVENUE
Key
Performance
Area (KPA)
Strategic
Objective
Financial
viability and
financial
management
To expand and
improve the
revenue base of
the municipality
through the
implementation
of
the
revenue
enhancement
strategy
Programme
Revenue
Management
Type
Key
Outcome
Performance
Indicator
(KPI)
Baseline
2013/14
SDBIP
% service
payment level
(annual)
53%
SDBIP
% Debt
coverage ratio
(NKPI)annual
SDBIP
% outstanding
service
debtors to
revenue
(NKPI) annual
Sustainable
revenue
collection
Annual Actual
Target
171,8
Proper
expenditure
control
Page 13 of 45
2014/15
75.00%
65%
171,8
75.00%
Comments
Corrective
Measure
55%
Target not
achieved
Continuous
implementation of
revenue
enhancement
strategy
175.0
Target
achieved
none
136%
Target
achieved
none
DIVISION - EXPENDITURE
Key
Performance
Area (KPA)
Strategic Programme
Objective
Type
Financial viability
and financial
management
To ensure
manageme
nt
excellence
in Budget
and
Expenditur
e process
controls
Financial
Liquidity and
Viability
Key
Performance
Indicator
(KPI)
Outcome
SDBIP
Cost coverage
ratio of 2.0
(NKPI) annual
Financial
Liquidity
SDBIP
1000
Registration of
all eligible
Indigents
Poverty
Alleviation
SDBIP
Baseline
2013/14
2014/15
Annual
Target
Actual
Comments Corrective Measures
0.75
2.00
1.69
Target
partially
achieved
735
1000
408
Target not
achieved
1000
households (as
per indigent
register) with
access to free
basic services
(annual)(NKPI)
735
1000
408
Target not
achieved
SDBIP
R100 000 of
social support
package
111,720
1000
69,360
Target not
achieved
SDBIP
100%
Municipal
Systems
Improvement
Grant (MSIG)
utilisation
(annual)
100%
100%
100%
Target
achieved
Effective
Institutional
Administration
Page 14 of 45
Continuous
implementation of
revenue enhancement
strategy
Indigents registration to
be conducted between
the fourth quarter of
2014/15 financial year to
inform the 2015/16
budget
Indigents registration to
be conducted between
the fourth quarter of
2014/15 financial year to
inform the 2015/16
budget
Indigents registration to
be conducted between
the fourth quarter of
2014/15 financial year to
inform the 2015/16
budget
DIVISION – FINANCIAL MANAGEMENT
Key
Performance
Area (KPA)
Strategic
Objective
Financial
viability and
financial
management
To ensure full
compliance
with MFMA
and GRAP with
regard to
financial
management
reporting
Programme
Financial
Accountability
and
Compliance
Type
Key
Performance
Indicator
(KPI)
Outcome
SDBIP
100%
compliance to
MFMA
checklist on
quarterly basis
Compliance
to legislation
SDBIP
100%
compliance to
Section 71
Reports
submitted to
Mayoral
Committee
and Council
Page 15 of 45
Baseline
2013/14
2014/15
Annual
Target
Actual
Comments
Corrective
Measure
100%
100%
100%
Target achieved
none
100%
100%
100%
Target achieved
none
DIVISION – SUPPLY CHAIN MANAGEMENT
Key
Performanc
e Area
(KPA)
Strategic
Objective
Programme
Financial
viability and
financial
management
To
implement
an effective,
efficient and
economical
managemen
t (SCM)
system that
is 100%
compliant
with MFMA
and
Treasury
regulations
Supply Chain
Management
Type
Key
Performanc
e Indicator
(KPI)
Outcome
SDBIP
100%
reduction of
internal and
external audit
queries on the
SCM
processes.
SDBIP
4 SCM reports
submitted in
respect to
internal SCM
policy
requirements
SDBIP
4 deviations
reports for
Mayoral and
Council
Ensure
effective,
efficient
and
complianc
e with
SCM
legislation
and
Processes
Effective,
efficient
and
complianc
e with
SCM
legislation
and
Processes
Effective,
efficient
and
complianc
e with
SCM
legislation
and
Processes
Baseline
2013/14
2014/15
Annual Actual
Target
50
100%
4
4
Page 16 of 45
Comments
Corrective Measure
75%
Target not
achieved
All Supply Chain findings
to be resolved on Quarterly
basis.
4
4
Target
achieved
None
4
4
Target
achieved
None
SDBIP
less than 90
days turn
Around time
appointment
of the service
provider
Effective,
efficient
and
complianc
e with
SCM
legislation
and
Processes
<90 days
<90
days
<90days
Target
achieved
None
BUDGET & TREASURY – PROJECTS
Key
Performance
Area (KPA)
Strategic
Objective
Programme
Financial viability
and financial
management
To expand
and improve
the revenue
base of the
municipality
through the
implementatio
n of
the
revenue
enhancement
strategy
Revenue
Management
Type
Project
Dates
2014/15
Start
End
Planned
Actual
Deviation
Target Not
Achieved/
Target
Exceeded
Corrective
Measure
SDBIP
Implementation of
Financial
Management
System
Jul-14
Jun15
Merged
system
Order issued
for
Integration
Target
partially
Achieved
Training
conducted in
the third week
of june, System
intergration
commencing
after the year
end
processess.
SDBIP
100% reduction of
debt owing by
farmers
Jul-14
Jun15
Alignment of
farmers with
the
valuation
roll.
Item
presented to
Council on
the 29 May
2015
Target
achieved
none
Page 17 of 45
5.3: CORPORATE SERVICES
The Corporate Services Department is responsible for a total of 17 KPI’s and 2 Projects overall performance level for the IDP and SDBIP Scorecards. The statistics for
the Department were as follows:
Category
Total
KPIs
Assessed
Target
Achieved
%
Partially
Achieved
IDP
SDBIP
SUBTOTAL
5
12
17
2
8
10
40%
66,7%
86%
1
1
2
PROJECTS
TOTAL
2
19
1
11
50%
58%
0
2
%
20%
8,3%
7%
0%
11%
Target Not
Achieved
2
3
5
1
6
The detailed achievement of each KPI and Project by Department is highlighted per section:
Administration
HR Management
ICT
Transversal
Projects
Page 18 of 45
%
40%
24,9%
7%
50%
31%
HR MANAGEMENT
Key
Performa
nce Area
(KPA)
Municipal
transformation
and
Institutional
development
Strategic
Objective
To render
capacity
building and
training to
staff,
Councilors
and
community
members
To ensure that
the workplace
is
representative
of the
demographics
2014/15
Programme
Type
KPA Indicators
Baseline
13/14
New
Annual
Target
Review and
adoption
Organisational
Structure (annual)
IDP
Review and
adoption of
organisational
structure (annual)
IDP
7 training
interventions for
Councillors and
officials as per
targets of
Workplace Skill
Plan (WSP)
13
7 training
interventions for
Councillors and
officials as per
targets of
Workplace Skill
Plan (WSP)
3 training
interventions for
Councillors and
officials as per
targets of
Workplace Skill
Plan (WSP)
IDP
Employment Equity
(EE) Report
submitted to DoL;
Review EE Policy
and reviewed EE
Plan
1
Employment Equity
(EE) Report
submitted to DoL;
Review EE Policy
and reviewed EE
Plan
Employment
Equity (EE)
Report submitted
to DoL.
HRM&D
Employment
Equity across
occupational
levels and
categories
Actual
Page 19 of 45
Reviewal of job
descriptions for
all employees at
an advance
stage. Job
evaluation
training
conducted Target
achieved
Comments
Target
Achieved. 90%
is done and the
remaining will be
completed when
signing is done
with union
representations.
The schedule is
done..
Target partially
achieved
Allocated budget
not sufficient to
address the
interventions.
Target
Achieved.
Corrective
Action
The matter to be
escalated 2015/16
budget.
Allocated budget not
sufficient to address
the interventions.The
matter to be
escalated 2015/16
budget.
ICT
Key
Perform
ance
Area
(KPA)
Municipal
transformati
on and
Institutional
development
Strategic
Objective
ICT
Governanance
2014/15
Programme
Type
KPA Indicators
SDBIP
4 ICT Steering
Committee
meetings held
Establish and
maintain a
functional ICT
Steering
Committee
Baseline
13/14
New
Annual
Target
4 ICT Steering
Committee
meetings held
Actual
Comments
Corrective
Action
0 meetings
Target NOThere
was a confusion as
to who should sit
on the Committee
and lack of clear
ToR.Target NOT
Achieved
The ToR have been
completed and will
be submitted for the
Municipal Manager
for approval and
appointment of ICT
Committee members
ICT as a
stragegic
enabler
Upgrading of
the ICT
Infrastructure
SDBIP
100% expenditure
on the allocated
funds on ICT
Upgrade
New
100% expenditure
on the allocated
funds on ICT
Upgrade
100%
expenditure
on the
allocated
funds on ICT
Upgrade
Target achieved
None
ICT Customer
Support
Services
Establish and
maintain a
capacitated
ICT Division
SDBIP
100% ICT queries
resolved within
48hrs
New 1
100% ICT queries
resolved within
48hrs
100% ICT
queries
resolved
within 48hrs
Get.
Target achieved
None
Page 20 of 45
FLEET
Key
Perform
ance
Area
(KPA)
Municipal
transformati
on and
Institutional
development
Strategic
Objective
2014/15
Programme
Type
KPA Indicators
Conduct Fleet
Audit
IDP
Proper fleet
management
system
Development
of Fleet
Policies and
Procedures
IDP
1 fleet policy and
procedures
reviewed/
developed
Fleet
Management
Baseline
13/14
New
New
Annual
Target
Actual
Proper fleet
management
system
0
1 fleet policy and
procedures
reviewed/
developed
0
Comments
No funding to
procure and
instal the fleet
management
system. Target
NOT Achieved
No capacity and
funds to develop
the policies and
procedure in the
municipality.Tar
get NOT
Achieved.
Corrective
Action
Provision will be
made in the 2015/16
budget
PWC is currently
helping the
municipality
PROJECTS
Key
Perform
ance
Area
(KPA)
Municipal
transformati
on and
institutional
arrangement
Strategic
Objective
To ensure
compliance with
the National
Archives and
Records
Management
Act
To ensure that
the workplace is
representative of
demographics
2014/15
Programme
Institutional
capacity and
development
Institutional
capacity and
development
Type
Start/
End
Projects
July 13 –
June 14
SDBIP
Implementation of
File Plan
SDBIP
EE Report
submitted to
DOL;implementatio
n EE Policy/ EE
July 13 –
June 14
Page 21 of 45
Annual
Target
Actual
Comments
Corrective
Action
Implementation of
File Plan
No
implementation of
File plan
The process of
is continuing of
implementing
the File Plan.
Target NOT
Achieved Target
NOT achieved
Action Plan
developed to address
compliance issues
EE Report
submitted to
DOL;implementatio
n EE Policy/ EE
EE Report
submitted to
DOL;implementat
ion EE Policy/
Target
achieved
None
Plan
Plan
EE Plan
LEGAL AND ADMINISTARTION
Key
Perform
ance
Area
(KPA)
Municipal
transformati
on and
Institutional
development
Strategic
Objective
To develop
policies and Bylaws to promote
effective and
efficient
governance
2014/15
Programme
Type
KPA Indicators
Baseline
13/14
Policies
SDBIP
6 existing approved
Council Policies
reviewed and or
updated and resubmitted to
Council for
approval (annual)
18
Policies
SDBIP
1
Policies
SDBIP
6 new Policies
developed and
submitted to
Council for
approval
Maintain an
updated Policy
Register approved
by Municipal
Manager
By –laws
SDBIP
Promulgation of
approved 2 By-laws
4 By-Laws not
promulgated 1
To render
effective and
efficient
secretariat
services to
Council and
Committees
SDBIP
11 of Mayoral and
4 Council agendas
and minutes
approved
New
To provide legal
SDBIP
100% of litigation
New
Page 22 of 45
Annual
Target
Actual
Comments
Corrective
Action
6 existing
approved
Council Policies
reviewed and or
updated and resubmitted to
Council for
approval
(annual)
6 new Policies
developed and
submitted to
Council for
approval
Maintain an
updated Policy
Register
approved by
Municipal
Manager
Promulgation of
approved 2 Bylaws
11 of Mayoral
and 4 Council
agendas and
minutes
approved
6 existing
approved Council
Policies reviewed
and or updated
and re-submitted
to Council for
approval (annual)
Target
exceeded
None
6 new Policies
developed and
submitted to
Council for
approval
Maintain an
updated Policy
Register
approved by
Municipal
Manager
0 Promulgation of
approved 2 Bylaws
11 of Mayoral
and 4 Council
agendas and
minutes
Target
achieved
None
Target achieved
None
Target no
Achieved due to
Lack of funding
Target achieved
Provision will be
made in the 2015/16
100% of
Partially achieved
Cases are
Strive to seed
None
administration
and support
cases in favour of
the municipality
SDBIP
SDBIP
SDBIP
100% of labour
dispute cases in
favour of the
municipality
Review and
implementation of
Delegation register
New
Create and
maintain an
updated contracts
register
18
New
Page 23 of 45
litigation cases
in favour of the
municipality
100% of labour
dispute cases in
favour of the
municipality
Review and
implementation
of Delegation
register
Create and
maintain an
updated
contracts
register
ongoing
uppped
100% of labour
dispute cases in
favour of the
municipality
None reviewal
None
None
Target not
achieved.Lack
funding
Provision will be
made in the 2015/16
Created and
maintained an
updated
contracts register
Target achieved
None
5.4 COMMUNITY SERVICES & PUBLIC SAFETY
The Community Services Department is responsible for a total of 7 KPI’s and 3 Projects which contribute to the overall performance level for the IDP and SDBIP
Scorecards. The statistics for the Department were as follows:
Category
Total KPIs
Assessed
Target
Achieved
IDP
SDBIP
SUB-TOTAL
0
7
7
0
2
2
PROJECTS
TOTAL
3
10
2
4
%
0%
29%
29%
66%
40%
Partially
Achieved
%
Target Not
Achieved
0
0
0
0%
0%
0%
0
5
5
0%
71%
71%
0
0%
0%
1
6
33.3%
60%
0
The detailed achievement of each KPI and Project by Departmental is highlighted per section:
Community Services and Public Safety Refuse Removal and Environment
Fire Fighting and Disaster Management
Projects
Page 24 of 45
%
DIVISION – COMMUNITY SERVICES AND PUBLIC SAFETY
Key
Performance
Area (KPA)
Provision of
quality basic
services and
infrastructure
2014/15
Strategic
Objective
Programme
To support the
“fight against
crime”
campaign in
partnership
with SAPS and
other key
stakeholders
Type
SDBIP
Safety and
Security
SDBIP
To ensure the
safety of all
road users
SDBIP
KPA Indicators
20% installation
of street name
signage for
Grootvlei and
Nthorwane
100% installation
of road signage
to identified
needs
100% Municipal
vehicles drivers
who passed the
proficiency test
Baseline
2013/14
Annual
Target
40%
Actual
Comments
Target NOT
Achieved financial
constraints
EPWP incentives to be
utilized for installation of
street name signages in the
2015/16 financial year
Target NOT
Achieved Insufficient
equipment and
personnel
Financial constraints and
shortage of staff which will
be address through EPWP
Funding and personnel.
Target NOT
Achieved DLM had
capacity constraints
to conduct the
training.
To source the
assistance of the
Province to facilitate
the training
20%
0
90%
100%
0
0
Page 25 of 45
100
0T0Not
00Achieved
Corrective Action
DIVISION - REFUSE REMOVAL / ENVIRONMENT
Key
Performance
Area (KPA)
Provision of
quality basic
services and
infrastructure
2014/15
Strategic
Objective
promote a
clean and
healthy
environment
by
conducting
intensive
awareness
and
cleaning
campaigns
to
discourage
illegal
dumping
Programme
Type
SDBIP
Environmental SDBIP
Management
SDBIP
KPA Indicators
200 EPWP job
opportunities created
through the Keep
Dipaleseng Clean &
Youth in Waste
4 cleaning
campaigns on job
opportunities
7 park upgraded
and/or developed
in Wards 2
Baseline
2013/14
200
Annual
Target
200
Actual
Comments
This is due to
withdrawal(resignation) of
beneficiaries,death
not
0
Target Achieved
4
4
4
Target
achieved
Target Achieved
7
7
7
Target
achieved
Page 26 of 45
Corrective Action
Replacement/Recruitment
of new beneficiaries to fill
the posts using EPWP
incentives.
DIVISION - FIREFIGHTING & DISASTER MANAGEMENT
Key
Performance
Area (KPA)
Provision of
quality basic
services and
infrastructure
2014/15
Strategic
Objective
To develop and
implement a
comprehensive
Disaster
Management
program and
system that will
be able to
effectively
respond to
possible
emergencies
and disasters
Programme
Type
KPA
Indicators
Baseline
2013/14
Annual
Target
Comments
Target not Achieved
Cash flow constraints
100% of
Emergency
Incidents
reported and
attended
(annual)
Disaster
SDBIP
Management
Actual
0%
90%
Page 27 of 45
100%
Corrective Actions
Increase resources and
personnel to reach 100%
response in the 2015/16
financial year.
COMMUNITY SERVICES AND PUBLIC SAFETY - PROJECTS
Key
Performance
Area (KPA)
Provision of
quality basic
services and
infrastructure
2014/15
Strategic Objective
Programme
Type
Project
Target
To develop
sustainable
infrastructure
provision/development
and use of natural
resources that will
ensure the protection
of ecological integrity
and protection of
biodiversity.
To develop and
implement a
comprehensive
Disaster Management
program and system
that will be able to
effectively respond to
possible emergencies
and disasters
development of the
Intergrated Waste
Management Plan
(IWMP)
Waste
Management
approval of the
draft IWMP by
Council
Disaster
Management
IDP
Comments
Target Achieved.
IWMP
approved
The IWMP was approved
by council
Corrective Action
IWMP tabled was
tabled before Council
in the 2014/15 and was
approved
Target
Achieved
IDP
SDBIP
Actual
Development of
Disaster
Management
strategy by DLM in
collaboration with
GSDM
Disaster
Management
strategy (plan)
approved by
Council
Establishment of a
fully functional 24
hour operational
District Disaster
Management
Centre (DDMC)
DDMC fully
functional on a
24 hour
operational
basis
Page 28 of 45
Plan in
place
Non 24hr
functional
operational
basis
Target Achieved
Approved by Council
Target not Achieved.
DDMC (fire and rescue)
not fully functional on a
24 hour basis.
More resources to be
pump in as well as
personnel for the centre
to be functional
5.5: PLANING AND ECONOMIC DEVELOPMENT
The Planning and Economic Development Department is responsible for a total of 16 KPI’s and 5 Projects
which contribute to the overall performance level for the IDP and SDBIP Scorecards. The statistics for the
Department were as follows:
Category
Total
KPIs
Assessed
Target
Achieved
%
Partially
Achieved
IDP
9
0
0%
8
88,9%
1
11,1%
SDBIP
SUB-TOTAL
4
13
4
4
100%
31%
0
8
0%
62%
0
1
0%
7%
PROJECTS
TOTAL
5
18
2
6
40%
33,3%
3
11
60%
61,1%
0
1
0%
5,6%
%
Target Not
Achieved
The detailed achievement of each KPI and Project by Department is highlighted per section:
Local Economic Development
Town Planning
Human
settlement
Projects
Page 29 of 45
%
DIVISION: LOCAL ECONOMIC DEVELOMENT
Key
Performanc
e Area
(KPA)
Local
Economic
Development
2014/15
Strategic
Objective
To enhance
Local
Economic
Development
through
promotion
and
development
of SMMEs
Programme
Facilitate and
coordinate
economic related
workshops with
other departments
(e.g DEDET) to
empower local
SMME’s
Strengthen
partnership
with local
businesses
and
parastatals
through
Job
LEDF.
Creation
facilitate
Creation of job
opportunities
and promotion
of poverty
alleviation
strategies to
ensure
sustainable
livelihoods
Type
KPA Indicators
4 SMME's
refresher
skills
IDP development
programmes /
workshops
conducted
Baseline
2013/14
Annual
Target
2
Corrective Action
Target partially achieved
due reduction in budget by
funders.
facilitate and coordinate
various workshops with
various stakeholders to
empower SMMEs
Target partially achieved
Ensure Consistent quarterly
sitting of the forum
Target Exceeded
Continued implementation
of existing LED
programmes, collate and
update all data pertaining
the number of jobs created
2
2
0
4
2
150 job
opportunities
created
SD
BIP
Comments
2
4
4 monthly LED
Forum meetings
held
IDP
Actual
367
Page 30 of 45
150
1693
DIVISION – DEVELOPMENT CONTROL
Key
Performan
ce Area
(KPA)
Spatiale
Rationale
Strategic
Objective
Programme
Type
KPA Indicators
2014/15
Baseline
2013/14
Annual
Target
To monitor
and regulate
building
activities To
promote
orderly and
Sustainable
development
Spatial
SDBIP
Planning
and
implement
ation
%Percentage
of new
building plans
received for
consideration
within (30)
days
100%
100%
Comments
Target achieved
100%
100%
SDBIP Percentage of
approved
building plans
Actual
100%
Urban and
Regional
Planning
Page 31 of 45
100%
Corrective Action
Any no of applications
considered as and when
received
Target achieved
Any number of applications
considered as and when
received
DIVISION - TOWN PLANNING
Key
Performan
ce Area
(KPA)
Spatiale
Rationale
Spatiale
Rationale
Strategic
Objective
To promote
orderly and
Sustainable
development)
To monitor and
regulate
building
activities
Programme
Type
Spatial
SDBIP
Planning
and
implement
ation
"
KPA Indicators
%of land
development
applications
received (rezonings, subdivisions and
consolidation
" % of land
development
applications
SDBIP evaluated and
processed (rezonings, subdivisions and
consolidation) "
Baseline
2013/14
2014/15
Annual
Target
Actual
100%
100%
Comments
Target achieved
100%
Corrective Action
Any no of applications
considered as and when
received
100% Target achieved
100%
100%
Urban and
Regional
Planning
Page 32 of 45
Any no of applications
considered as and when
received
DIVISION – HOUSING
Key
Performanc
e Area
(KPA)
Basic
Service
Delivery and
Infrastructur
e Investment
Strategic
Objective
Type
KPA
Indicators
Annual
Target
Programme
Coordinate
and
facilitate
access to
various
housing
typologies
with
access to
basic
services
2014/15
Baseline
2013/14
Actual
90 informal
houses
upgraded to
RDP in Ward
1,2& 4
Integrated
Human
Settlements
IDP
IDP
IDP
IDP
Corrective Actions
Target partially achieve due Ensure constant sitting
to slow performance by
of Steering committee to
contractors.
monitor implementation
90
52
170 People;s
Housing
Process
(PHP)
housing units
built in Ward
1,2,3,5 & 6
10 RDP
housing units
built for
veterans in
Ward 1,2, 3,
4, 5 & 6
205
RDP/PHP
houses
constructed
Ward 1,2 and
4
Comments
New
70
47
Target partially achieved
due to slow performance
by contractors.
Ensure constant
sitting of Steering
committee to monitor
implementation
Target not achieved ( not
implemented due to nonavailability of military
veterans within the
municipality)
A correspondence
forwarded to DHS
requesting
redirection of the
units to prioritised
beneficiaries
(disabled,contractor
elderlies &
Another
CHH)
appointed
to finalise
205
New
10
0
500
205
93
Page 33 of 45
47
Target partially achieved
due to slow performance
by contractors.
PLANNING & DEVELOPMENT – PROJECTS
Key
Performance
Area (KPA)
Basic service
delivery and
infrastructure
investment
2014/15
Strategic
Objective
Co-ordinate
and facilitate
access to
various
housing
typologies.
with access to
basic services
and security of
tenure
Programme
Human
settlements
Type
SDBIP
SDBIP
Land
Availability/ac
quisition
IDP
IDP
Project
Facilitate
Registration of
Title Deeds for
subsidy
beneficiaries in
Wards 1,2 ,4,5 &
6
Review
Draft
Housing / Human
Settlement
Chapter
Procure and
develop portion
of the farm
557IR Balfour
(ptns 5 & 28 of
ptn 20)
Land acquisition
for the
establishment of
a cemetery in
Grootvlei
Target
Completion
&
registration
of deeds
and
handover
to
Reviewe
beneficiarie
d
s.
Housing
/ Human
Settlem
ent
Chapter
Land
acquired
Land
acquired
Actual
First phase of
Deeds registered
(RDP
Beneficiaries)
Partially achieved
Partially
achieved
In-house review Target Partially
and Draft
Achieved
available
Corrective Action
DHS to release title deeds
for distribution to rightful
owners.
Draft to be tabled
before council at the
1st quarter of
2015/16
lly achieved
. Target Achieved
Land fully paid
for and
acquired,
transfers done
Target
land Achieved
fully paid for
(land acquired),
and registration
under DLM
finalised
Target
Achieved
Page 34 of 45
Comments
Target
Achieved
Township establishment
budgeted for in 2015/16
FY.
Extension of space for
cemeteries
IDP
Acquisition of
Portion 29 of the
Farm Doornhoek
557IR (Sizanani
Land acquired
Page 35 of 45
Target partially
a collaborative achieved
meeting with
Office of the
Presidency,
DHS and
DPW, an
MOU partially
signed (DPW
& DLM) for
donation of
land in
facilitation for
a swap deal
with Siznani
CPA
Target
partially
achieved
further engagement with
relevant stakeholders in
facilitation of land donation
and a swap deal with the
CPA
5.6: INFRASTRUCTURE AND TECHNICAL SERVICES
The Infrastructure and Technical Department is responsible for a total of 19 KPI’s and 4 Projects which
contribute to the overall performance level for the IDP and SDBIP Scorecards. The statistics for the
Department were as follows:
Category
Total KPIs
Assessed
Target
Achieved
%
Partially
Achieved
%
Target Not
Achieved
%
IDP
SDBIP
SUB TOTAL
9
10
19
4
4
8
44%
40%
42%
0
0
0
0%
0%
0%
5
6
11
66%
60%
58%
PROJECTS
TOTAL
4
23
1
9
25%
39%
0
0
0%
0%
3
14
75%
61%
The detailed achievement of each KPI and Project by Department is highlighted per section:
Water
Sanitation
Electricity
Project Management Unit
Projects
Page 36 of 45
DIVISION - WATER
Key
Performance
Area (KPA)
Provision of
quality basic
services and
infrastructure
2014/15
Strategic
Objective
Programm
e
To ensure
improved
access to
potable water
by providing
adequate bulk
water
infrastructure
and address
backlogs
Type
IDP
Baseline
2013/14
KPA Indicators
water reticulation
and connection of
134 households in
Siyathemba x6
Annual
Target
Target Achieved
10996
40.7%
134
60%
Target
Achieved
40%
Target
NOT
Achieved
Water
SDBIP
IDP
30% of
unaccounted for
water (annual)
reduced
% water supply
disruptions
attended to within
48 hrs prescribed
timeframe
Comments
Corrective Action
N/A
134
Increase in Blue drop
requirements
SDBIP
Actual
45%
>90%
Page 37 of 45
>30%
loss
100%
40% loss
100%
Target NOT
Increase resource
Achieved. Lack of
requirements as per Blue
resources in the
Drop regulations
Technical department
e.g. non classified
process controller, no
risk plan etc
Target NOT
Achieved
Ageing infrastructure
and non- availability
of bulk meters at the
reservoir.
Replacement of leaking water
meters,old valves and bulk
metering and implementation
of the Water Demand and
conversation study done by
GLS Consultants.
Annual
target
achieved as
scheduled
N/A
DIVISION – SANITATION
Key
Performance
Area (KPA)
2014/15
Strategic
Objective
10km of
10km of
regravelling in regravelling in
Dipaleseng and Dipaleseng and
0.50km2 of pot 0.50km2 of pot
hole patching hole patching
Programme
10km of
regravelling in
Dipaleseng
and 0.50km2
of pot hole
patching
Type
KPA Indicators
10km of 10km of
regravell regravelling in
ing in
Dipaleseng and
Dipalese 0.50km2 of pot
ng and hole patching
0.50km2
of pot
hole
patching
IDP Upgrade/Expansio
n of the Grootvlei
Waste Water
Treatment
Works,Phase 1
Baseline
2013/14
Annual
Target
Actual
Comments
10km of
10km of
10km of
10km of regravelling in
regravellin regravelling in regravelling Dipaleseng and 0.50km2
g in
Dipaleseng
in
of pot hole patching
Dipaleseng and 0.50km2 Dipaleseng
and
of pot hole
and
0.50km2 of patching
0.50km2 of
pot hole
pot hole
patching
patching
3 WWTW Completed
0 project
Target NOT Achieved.
Waste water completed Project delayed due to
treatment plant
rain and steel strike
that happened in
between Oct and Dec
2015.
IDP
Upgrade of the
Balfour Waste
Water Treatment
Works.
SDBIP
60% of Green Drop 40.70%
Status (annually)
3WWTW
Corrective action
10km of regravelling in
Dipaleseng and 0.50km2 of
pot hole patching
Extension of time granted
and the project to be
completed in the 2015/16
financial year.
Increase
50%
capacity to
progress on
allow for future site
development
Target NOT
Achieved .Poor
performance of the
appointed contractor
resulted in 50%
completion of the
project
Engagement of
DWS/COGTA/DLM/RAND
WATER and the appointed
contractor
Increase in
Green drop
requirements
Target NOT
Achieved.Lack of
resources in the
Technical department
e.g. non classified
process controller, no
risk plan etc.
Increase resource
requirements as per Blue
Drop regulations
Page 38 of 45
30%
SDBIP
% blockages
attended to
within 24hrs
prescribed
timeframes
None
>90%
100%
Page 39 of 45
100%
Target Achieved.
Annual target
achieved as
scheduled
DIVISION - ELECTRICITY
Key
Performance
Area (KPA)
Provision of
quality basic
services and
infrastructure
2014/15
Strategic
Objective
Programme
To provide bulk
electricity
supply, network
distribution and
maintenance.
Infrastructure
Provision and
Maintenance
Type
IDP
SDBIP
Electricity
Services
KPI
Electrification of
145 households
in Siyathemba
(134) and 11 in
Grootvlei.
Reduce 100%
outages within
24hrs
% unaccounted for
electricity (annual)
Baseline
2013/14
Annual
Target
0
10521
167
>90%
100%
100%
<25% loss
No. of Pre-paid
meters installed
IDP
Target Not
Achieved.
Progress on site at
25% due to the late
appointment of the
service provider.
450
This is due to
budget
constraints for
the installation
100%
expenditure
Page 40 of 45
Installation of smart meters,
curbing of illegal connection and
,proper billing to reside
Smart metering (pre-paid)will be
implemented internally new
financial year
All allocated electricity budget w
exhausted.
100%
100%
expenditure
Project rolled over to 2015/16
financial year.
due to the late
appointment of the
service provider.
40%
loss
169
2500
100% Expenditure
on the
Maintenance of
highmast lights and
street
lights,substation
and LV lines etc
Corrective Actions
TargetaAgeing
<40% loss
SDBIP
SDBIP
Actual
Target Achieved
DIVISION – PROJECT MANAGEMENT
Key
Performance
Area (KPA)
Provision of
quality basic
services and
infrastructure
2014/15
Strategic
Objective
Programme
Planning,
coordination,
implementation
and monitoring
of infrastructure
Projects.
Contracts
Management.
Type
SDBIP
SDBIP
Project
Management
KPA Indicators
% of projects
started on
schedule (excl
GSDM)
% of projects
completed to
schedule (excl
GSDM) annual
SDBIP
% of projects
completed within
budget (excl
GSDM) annual
SDBIP
# of EPWP
(FTE's) job
opportunities
created through
Capital projects
(annual)
Baseline
2013/14
Annual
Target
Actual
Comments
Target achieved.
100%
100%
100%
100%
100%
Target
Achieved
Only 50% of the
Ta
projects completed.
50%NOT
Achieve
d
Target not achieved as
50
a result of a lack of
50%ed
skilled personnel.
100%
60%
Target Achieved.
50
Page 41 of 45
100
100
Corrective Action
Status quo to be
maintained.
Projects to be rolled
over to 2015/16
financial year.
Capacity building to be
implemented in the new
financial year
N/A
DIVISION – PROJECT MANAGEMENT
Key
Performance
Area (KPA)
Provision of
quality basic
services and
infrastructure
2014/15
Strategic
Objective
Planning,
coordination,
implementation
and monitoring
of infrastructure
Projects.
Contracts
Management.
Programme
Type
Project
SDBIP
Management
KPA Indicators
100% Municipal
Improvement
Grant (MIG)
utilisation
annual
Baseline
2013/14
Annual
Target
Actual
33%
50%
100%
Page 42 of 45
Comments
Target NOT Achieved due
to delays in the supply
chain management
processes
Corrective Action
Supply Chain Management
processes to be expedited
INFRASTRUCTURE SERVICES - PROJECTS
Key
Performance
Area (KPA)
Provision of
quality basic
services and
infrastructure
2014/15
Strategic
Objective
Management
and
Maintenance of
Water Supply
system in the
Municipality.
Programme
Type
Project
Planned
Water /
Sanitation
Services
Provision
To ensure
Waste
effective and
management
efficient waste
management
services and
systems by
reviewing and
extending the
refuse removal
programme to all
areas.
Increasing
Electricity
services by all
electricity
Services
households in
distribution,
Provision
formalised
accessibility
areas
and
improve
management of
network
IDP
Implementation of
masterplan on
water,sanitation,roads
and
stormwater,electricity
masterplan
Conduct
workshop with
relevant
stakeholders
Establishment of
landfill site in
Balfour/Siyathemba
Completion of
the project
Completion of
Infrastructure related
Electricity Master
Plan (EMP) which will
inform the
implementation of
infrastructural
programmes.
Submit EMP to
Council for
approval
Actual
Workshop
NOT conducted
Page 43 of 45
Target NOT
achieved due to the
non-availability of
stakeholders.
Corrective Action
Workshop to be conducted
in the 15/16 financial year
Target NOT Achieved Project rolled over to
80%
COMPLETION
SDBIP
IDP
Comments
Progress at 95%
on site due to
contractual
issues.
2015/16 capital
programme
None
EMP
submitted
to Council
for
adoption
and
approval.
Target Achieved
To ensure
sufficient roads
and storm water
networks to all
communities in
Dipaleseng by
improving
Roads and
Storm water
Provision
SDBIP
Construction of roads in Completed
Siyathemba (mofokeng road
str)
Page 44 of 45
Contractors
appointment by
June2015.
Progress at 25%
on site due to late
appointment of the
contractor.
Project rolled over to
2015/16 capital
programme
INFRASTRUCTURE SERVICES – ROADS AND STORMWATER
Key
Performance
Area (KPA)
2014/15
Strategic
Objective
To ensure
sufficient roads
and storm
water networks
to all
communities in
Dipaleseng by
improving
accessibility of
roads and
improvement in
road safety and
storm water
drainages
Programme
Type
Project
Planned
Roads and
Storm water
Provision
IDP
10km of
regravelling in
Dipaleseng and
0.50km2 of pot
hole patching
10km of
regravelling in
Dipaleseng and
0.50km2 of pot
hole patching
Page 45 of 45
Actual
10km of
regravelli
ng in
Dipalesen
g and
0.30km2
of pot
hole
patching
Comments
Target NOT Achieved
This is due to cash flow
constraints
Corrective Action
Solicit assistance from
GSDM,Department of Roads
and Transport in the
Province in the 2015/16
financial year.